Parks, Recreation & Forestry Advisory Board

CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, April 19, 2018 I City Hall – Council Chambers I 7:30 am Meeting Called to Order: 7:33am Attendance: Kelly, Coburn, Rauterkus, Mader, Lee, Deibert, Gefvert, Clark, Hansen, Bauer, Peters APPROVAL OF AGENDA – - Addition of grant application review under Rec Center; Staffing update; Pickle Ball Discussion and event added to board items – Motion by Gefvert; Second by Kelly APPROVAL OF MINUTES – Motion by Diebert; Second by Gefvert ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) Director Updates - Open House Recap o Friday 13th 5:30-8:00pm – 6-7 Stations. 50-60 people attended; will send a report with comments. There was discussion about holding an open house at a park shelter for parks, trails, and cemetery. - Pathway Update o Exit 8 – Cheryl working on RFP, could be seeing more development soon. Currently waiting on Department of Roads. Pathways subcommittee looked at connecting Mountain Shadows, Green Acres, Exit 14 and Sandstone. o Staffing – We are almost fully staffed – Campground working on finding onsite manager and assistant manager. Question was asked if campground manager could be full time year round - During winter staff would be responsible for clearing snow, software updates and reservations. Rec Center – Just need 3 more lifeguards and we will be full. Have hired more lifeguards this year than last year. Board Items - Forest Service Trails & Dakota 50 o Board involvement with trail expansion and increasing cap on Dakota 50 participants  Increase non-summer activities, groom trails for non- summer activities. Dakota 5-O is growing we need to embrace it. Currently Dakota 5-O is capped at 700 for management purposes. Board would like to invite Perry Jewitt to next board meeting to give presentation on Dakota 5-O.  May 5th 10:00am Deadwood City Hall the trail subcommittee will give a quick 30 min presentation on their planning, development & success with trail connecting Lead & Deadwood. They are working on growing trail system to Next Meeting – May 17, 2018 7:30 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 connect surrounding areas. Deibert is part of the committee; very surprised with their model and their success. Hansen thinks we could be a step ahead and implement digital mapping vs. traditional trial system and signage. - KJWF Grant Funds o How much are we going to refund the foundation for all-inclusive swing? Rauterkus recommends that we use the full $1500 from last year since there were no applicants. o Motion by Lee – Use $1500 from 2017 grand funds toward the refund for KJWF for inclusive swing. Second by Kelly – Deibert sustained from voting o Pickleball – Greg Albrechtsen – Since 2015 pickleball has grown from about 3 players to currently 100. Kudos was given to Brett and the Rec Center for their involvement growing the sport. Surrounding areas are looking at putting in outdoor courts. Would like to see some outdoor courts established in Spearfish; possibly look at resurfacing the City Park tennis court. In the long run using area south of Rec Center could fit about 5 courts. Recommendation Brett or Perry – Ideas on board involvement in growing the sport; explore the cost and time of resurfacing the tennis courts at City Park compared to adding new courts at the Rec Center. - Park Tour- Mader will start an email. Park & Forestry Rec & Aquatic Center - Scholarship update o Clarifying and simplifying form and information needed. Who can make the decision? Board? Rec Staff? Brett redo application to what works for the position and the Rec Center, get draft a week or two before next meeting. - Grant o Changing the amount to which a group can apply for. Simplify the process. Item tabled until next month. CONSENT AGENDA / FYI ITEMS - SRAC 5k – April 21 BHSU Gravel Lot - Community Rummage Sale & Craft Fair – April 21 - Bike to School Train – May 4th - Waterpark pass sale ends May 1st Next Meeting – May 17, 2018 7:30 am Council Chambers