Parks, Recreation & Forestry Advisory Board

CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, June 21, 2018 I City Hall – Council Chambers I 7:30 am APPROVAL OF AGENDA – Motion by Gefvert; second by Lee motion carries. APPROVAL OF MINUTES - Motion by Gefvert; second by Lee motion carries. Attendance: Clark, Gefvert, Hall, Mader, Park Staff, Rauterkus, Neilson, Peters, Donat, Coburn, Lee Meeting called to order: 7:33am. Introduction of Nancy Hall – Worked on strategic plan, background is educational admin and grant writing Nominations for Chair: Gefvert nominated Donat –Neilson seconds - Motion Carries Nominations for Vice Chair: Gefvert nominated Hanson, Lee seconds – on the contingency of talking to Hanson. Motion carries. ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) - Michelle DeNeui – Statue o The family would like to donate a statue named “follow me” to the city in memory of their great niece who had passed away in a car accident. Would like to possibly place the statue in Jorgensen Park near the play feature. The family would like to see it placed this summer. Park staff would be responsible for the maintenance. Mader stated that it is a wonderful opportunity and great gift. Mader will work with the family and park staff about placing the statue. - Julie Maas - Off leash dog park o Meier Property –a community park – offers an area for people to participate in recreational activities year round. Julie’s main goal is to have this area to be changed from an on leash area to off leash area. Discussion points included complaints Mader has received regarding dogs interrupting the other user groups; Police Chief Rotert also commented on the need for rules. Rauterkus mentioned that the school district does use that area for cross country practice and meets. Peters talked about the sight/sound control of pets; Rotert added there are other communities that have that rule with a special tag; after dog owners complete a test. Rotert would like to explore this option more. Recommendation from the board is that we start a small sub-committee; including Rotert, Mader, Julie Maas, and members of the other user groups. o The path through the Meier property will continue to be mowed there isn’t any plans of development. Next Meeting – July 19, 2018 7:30 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 - Jewett’s – Dakota 5-O o Dakota 5-O has been around for 18 year; currently capped at 700 riders, registration had sold out in 44 min. Ridge Riders of the Black Hills had established the trial and continue to spend many volunteer hours each some for maintenance. o Race is always on Labor Day Weekend; about 150 locals in a 100 mile radius – the rest are visitors; we have a big draw from Colorado. o Discussion on why we are not trying to allow more participants. Perry Jewett stated that we didn’t want to ruin a good event by allowing too many riders. There are also two other bike races during the year they are trying to grow. Jewett’s feel that 700 is a comfortable number for this race. o Discussion on a trail to connect campground and National Forest. Jewett has a path in mind, will talk to Mader and work with the GIS system to pinpoint exact location to show others who are not familiar with the area. Director Updates - Pathway Grant o Mader would like to ask permission to apply for a $400,000 grant through DOT. City’s match would be 18%. We do currently have the RFP’s for Green Acres/Exit 14 and Exit 8. Peters asked about 5,000 – 10,000 being applied to safe routes to school and to enhance education through the school. Letter of Intent for this is due the 2nd week of July. o Motion by Neilson to support the continuation of connecting pathways, by pursuing funding through grants. Second by Peters. Motion carries - Sandstone Path o Sandstone path is pretty much done. Ribbon cutting June 21 st at 11am. - Budget o Mader has been meeting with the Finance office and City Administrator Mike Harmon; there is some concern that there may be some cuts. Readdressing security cameras at rec center for this year; Mader will provide another update at the next meeting. - Campground o Camground ground is going well now. - SpecRec (Parks staff updates) o Water Leaks – fixed, there were some timing issues that have been fixed as well. - Sasquatch o Doing well – they are sold out for their Fourth of July game. - Staff resignation o Emily with parks has resigned. Her position and responsibilities will be folded into a public works positions. Next Meeting – July 19, 2018 7:30 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Board Items - Park Tour Status o Will be sending a survey monkey with some dates – get a prairie hills transit bus – Get everyone to go out at once. Shoot for 7am. - Pickleball – they are getting a Spearfish Pickleball Club together. Money was asked for in the 2019 budget to build courts outside at the Rec Center. Nothing has been committed yet; a lot of initial discussion right now. Park & Forestry Rec & Aquatic Center - Pool o Slides and deck work – Red slide has a hole – should be up and running by the end of the month. Plans to work on pipes feeding the blue slide and some deck work to be done this fall. o Waterpark pass sale went well this year – have sold more passes this year than in years past. Meeting adjourned: 9:05am CONSENT AGENDA / FYI ITEMS - Movie in the Parks o July 25 – Jorgensen Park 8:30pm Coco o Aug 15 Sandstone park 8:00pm Cars 3 - Football Camp July 10th & 12th Next Meeting – July 19, 2018 7:30 am Council Chambers