Parks, Recreation & Forestry Advisory Board

Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, Feb. 14, 2019 I City Hall – Council Chambers I 7:30 am Meeting Called to order: 7:33am ATTENDANCE: Ehnes, Rauterkus, Chyba, Clark, Caldwell, Vig, Peters, Hanson, City Admin Harmon, Neilson, Coburn, Donat APPROVAL OF AGENDA – Motion by Caldwell – Second by Peters; Motion Carries APPROVAL OF MINUTES – Motion by Neilson – Second by Coburn; Motion Carries ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) Updates  Park & Rec Annual Report o Rauterkus & Ehnes Presented – Presentation outline attached. Board Items Park & Forestry  Lookout Mt. Grazing – o We seem to all be in agreeance that grazing is needed. Previous lessee suggested a longer lease and putting a water tank in the valley and pumping the water from existing tank to secondary tank. Previous lessee is confident that if there was a secondary water source the cattle would spread out and be less of an issue with rec users. Ehnes has had comments about lease starting later in the season (Middle of May or beginning of June) and running 60 days instead of 45 days. Doing a 3 year lease with a 2 year extension; concerns about cattle destroying the trails and signage etc. Ehnes will put together a plan.  Rec Path Route o Tonya Vig presented the final rec path feasibility study. Recommendation will go to council on the 19th of February. City staff and board members were in favor of Route 2 with an asphalt surface. o Motion by Donat to recommend route 2 with an asphalt surface; second by Coburn – Motion carries Rec & Aquatic Center Any Further Public Comments: Meeting Adjourned: 9:07am Motion by Donat – Second by Coburn; Motion Carries. Next Meeting – March 21, 2019 7:30 am Council Chambers  2018 FITNESS HIGHLIGHTS Group Fitness Pass Sales 109 Passes Sold = $7,632.44 (Down 55 passes from 2017) Day Pass Fitness Class Sales Mission Statement to encourage personal growth, 1158 day passes = $6,081.79 (Down 543 day passes from 2017) wellness, physical fitness, community engagement, and social development for all through a safe, fun, healthy and friendly environment. 2018 FITNESS HIGHLIGHTS 2018 FITNESS HIGHLIGHTS New sound system in the Cycle/Strength Area PROGRAMS & EVENTS Multi-Purpose Room Splash & Dash Kid’s Triathlon It’s a Great Day for a 5K Series (64 series reg. – 33 more than 2017) Resolution Boot Camp Youth Pound & Performance Training (NEW) Silver Sneakers (8,350 visits to classes – 400 more than 2017) Avg. 20 Mileage Challenge (125 participants – 52 winners) 2018 FITNESS HIGHLIGHTS OUTDOOR ADVENTURE COURSE Sponsors: Nelson Chiropractic, The Hot Room yoga & strength New Stretching Area Outside studio, High Mountain Outfitters, Quarq Training Room Created more space for free weight excises in the training room. 1 2018 AFTER SCHOOL ACTIVITIES 2018 AFTER SCHOOL ACTIVITIES Activities & Clinics Volleyball Clinic § Archery Camp - added Intermediate classes § Basketball Clinic – added a girls Youth Yoga § Volleyball Clinic § Monthly Art Classes § Monthly Photography Classes § Youth Hip Hop § Creative Movement Photography class taught kids tricks with the camera 2018 NEW ACTIVITIES 2018 RALLY CAMP New camp for 2018 “Rally Camp” : July 30- August 10th We wanted to provide a camp for kids who may be in town visiting with grandparents or those who have parents picking up additional shifts during the Rally. Rally Camp was a full day camp 8:30 – 5pm. Staff met kids at Jorgensen park with crafts, games, and in town adventures (bowling, Fish Hatchery & Hydro Plant tour, activities at The Fire Dept., Humane Society, movies and roller skating). With the warm weather there was a lot swimming! There were 34 participants. Pumpkin Carving 2018 WATERPARK NUMBERS 2018-2019 PROJECTS Waterpark memberships = 1,191 $75,697 Replacing grass areas on the pool deck with synthetic turf Waterpark membership visits = 9,705 Average of 8 visits per member. Day Pass Revenue = $171,891 Replacing and updating the camera security system 2 2018 GOVERNMENT BUILDING RENTALS Building 2017 Revenue 2018 PARKS, REC AND Hudson Hall Indian Springs Log Cabin $2,180.00 $3,475.00 $900.00 $1,555.00 $3,475.00 $790.00 FORESTRY DEPT. Snapper’s Club $9,475.00 $8,915.00 Tretheway Pavilion $30,150.00 $28,390.00 TOTAL: $46,180.00 $43,125.00 WHO WE ARE & WHAT WE DO 2018 PARKS PROJECTS In 2018… Sandstone Connector Path Parks Staff: • A Recreation and Trails program grant was § PRF Superintendent awarded in 2017 to complete a connector path § 4 Full-Time Technicians in Sandstone. The path connected the park to § 22 Summer Seasonal Staff other users via a new 8’ rec path through the Responsible for: Sandstone bowl area. § 1,558 Acres of PRF Property • Total project cost was $67,869.75 with § 7+ miles of Rec. Path $54,815.80 being reimbursed by the grant for § 23 Irrigation Systems a total cost to the city of $15059.95 § 15 Restroom Facilities & 2 Shower Facilities § 13 Picnic Shelters § 3 Shop Facilities § Maintenance of Parks, Campground, Sports Fields, Cemetery, Lookout Mtn., etc. 2018 PARKS PROJECTS CONT. 2018 PARKS PROJECTS CONT. Jorgensen Park Expression Off Leash Dog Park Swing • An off leash dog park was designated near the • A new expression swing Creekside property behind Evans Park. was installed at Jorgensen • Signage and mapping were installed to direct park to serve those with users to the off leash area. special needs. • Swing was donated by the Kenadi Jean Weis Foundation. Swing was installed by a contractor and park staff finished the dirt work and installed fall protection. 3 SPECTATOR RECREATION 2018 • 2018 saw the rise of the Spearfish Sasquatch. The Sasquatch brought in - 57 burials: 29 Cremation, 23 Standard Vaulted, 5 Virtual college level ball players to play summer - 75 Grave Spaces Sold – 41 spaces sold between 11-1-2018 and 12-31-2018 ball right here in Spearfish. - 52 Markers set • The Sasquatch gave Spearfish residents another option for entertainment during the summer. The average attendance was 335 fans per game. The biggest turnouts were on the nights with fireworks displays which were all sell outs with 890 people attending. Cemetery fees were raised effective 1-1-2019. This was the first increase since 2002. CAMPGROUND 2019 PROJECTS 2018 • Kenadi’s Playground at Jorgensen Park • Sold 10,052 sites to 21,400 people from all 50 states and 4 Canadian provinces. • Playground equipment arrived in December • Down 663 sites and 1830 visitors from 2017 • Removal of old playground will • Income start in March • $361,633 in Rentals, Increase of $18,282 • Project completion is expected by • $6,204 in firewood and ice, decrease of $3,476 Memorial Day 2019 PROJECTS CONT. Reserve Pocket Park • Working with HOA to fund a small playground in Reserve sub division. • HOA and City will cost match up to $70,000 ($35,000 each) • Park staff will do dirt work and provide chips for fall protection. • Estimated start date of 1 May 2019 • Pickle Ball Courts • In a holding pattern due to government shutdown. • Awarded $70,000 grant at state level but need National Park Service to release the money • Interstate engineering is doing design and some project oversight free of charge. • Plans are due by April 1st. • Construction will start this fall at the earliest (depending on funds) 4