Planning Commission

MINUTES REGULAR MEETING OF THE Spearfish Planning Commission Tuesday, May 3, 2016 - 3:00 PM The Spearfish Planning Commission met in regular session on Tuesday, May 3, 2016 at 3:00 p.m. in the council chambers at Spearfish City Hall. Members present: Toby Bordewyk, Dan Green, Ken Halsey, Greg Kruskamp, Bob Meyer and Larry Vavruska. Members Absent: None. Also present: City Planner Jayna Watson and City Attorney Eric Davis. Chairman Bordewyk called the meeting to order at 3:00 p.m. APPROVAL OF MINUTES Vavruska moved to approve the minutes of the Planning Commission meeting of Tuesday, April 19, 2016 as presented. The motion was seconded by Halsey and passed unanimously. DECLARATION OF CONFLICTS OF INTEREST: Bordewyk asked for any potential conflicts of interest to be identified. None were declared. 1. REQUEST: REQUEST FOR A DRD FINAL PLAN APPROVAL FOR A MULTI-FAMILY PROPERTY LOCATED AT THE RESERVE. APPLICANT: Dakota Custom Homes LOCATION: Tract A, The Reserve at Higgins Creek ACTION: Make recommendation to City Council. Kevin Dailey, representing the applicant, Dakota Custom Homes, was present in the audience, however, deferred to City Planner Jayna Watson who presented an overview of the proposal to building an 8-unit apartment building in the un-platted portion of Tract A of The Reserve. Final plan approval will enable the construction of a fourth phase of multi-family residential housing in an area of The Reserve approved for this type of housing. Access to the property will be provided via a private, paved driveway and local homeowners will be responsible for the property maintenance. Halsey moved to recommend approval of the final plan (site plan, building elevations and landscape plan) for a multi-family housing complex as proposed by Dakota Custom Homes on Development Review District (DRD) zoned property located in Tract A of The Reserve at Higgins Creek with the following stipulations: 1. Applicant shall provide an ADA accessible route between parking spaces and the front of the building (currently not depicted on site plan); 2. Handicapped parking space must have a striped access aisle. 3. Due to concerns regarding the Ash Borer pest, the applicant is advised to plant something other than ash trees. The motion was seconded by Vavruska and carried unanimously. 2. REQUEST: REQUEST FOR A CHANGE OF ZONING FROM AGRICULTURE (AG) TO HIGHWAY SERVICE COMMERCIAL (C-2) AND SET A PUBLIC HEARING FOR MAY 10, 2016. APPLICANT: Don Lamb, Rocky Road Rentals LOCATION: 1555 Maitland Road ACTION: Set a public hearing for May 10, 2016. City Planner Jayna Watson informed the commission that this particular site has been home to a local commercial painting business for a number of years and has been noncompliant since the annexation of the Voorhees addition in the 1990’s. There are a variety of land uses present in the area and the location has more of a commercial feel than residential. The applicant, Don Lamb, has added a second building to the property and wishes to lease space in that building to other commercial tenants. Adjacent property owners were notified of the request. Watson was contacted by one individual who expressed concern about the long term maintenance of  Maitland Road but offered no comments on the land use. Paving of Maitland Road is on the city’s long range plan but the timeframe for completion keeps getting pushed back. Meyer expressed concern with C-2 zoning and other options were discussed. Responding to a question by Halsey, Watson confirmed this property is currently on city water/sewer services. Kruskamp asked for clarification on the party initiating the request, as there is a discrepancy on the agenda versus the staff report. Vavuska moved to set a public hearing for Tuesday, May 10, 2016 to consider a request for a change of zoning from Agriculture (AG) to Highway Service Commercial (C-2) for property legally described as Tract A in the Voorhees Addition, and located at 1555 Maitland Road as requested by the applicant, Don Lamb, Rocky Road Rentals. The motion was seconded by Halsey and carried unanimously. 3. REQUEST: REQUEST FOR A DRD CONCEPT/FINAL PLAN REVISION FOR PHASES 4-7 AND SET A PUBLIC HEARING FOR MAY 10, 2016. APPLICANT: Ward Development LOCATION: Tract A, The Reserve at Higgins Creek ACTION: Set a public hearing for May 10, 2016. The applicant, Jason Ward of Ward Development, came before the commission at this time and briefly explained the proposed DRD final plan revisions. Watson provided additional details about street widths, lot sizes, and setbacks. If approved, the amendment aims at providing the same number of lots as was approved in the 2008 plan but with a shift in development philosophy that results in larger lots versus smaller lots surrounded by common open space. Watson also stated the proposed final plan revision was recently shared with the Parks Recreation and Forestry Advisory Board. The Board agreed the real emphasis at this point will be on the trails and requested the following recommendations be noted for the record: 1) Pocket parks shown on the plan should be privately maintained (connecting southeast of Shoshone to Street D and at the east end of Reserve Street). Note that after the Board’s meeting, Ward Development revised the plan to remove the pocket park at the southeast end of Shoshone. 2) There will be a trail connecting east to the Higgins Gulch drainage in the vicinity of the intersection of Beartooth Loop and Street B, and a trail connecting Shoshone Ave to the Pheasant Lane trail. Note that after the Board’s meeting, Ward Development revised the plan to show these connections. 3) The Parks Recreation and Forestry Advisory Board will continue to work with Ward Development to make key decisions concerning trails planning. Discussion concluded by Vavruska encouraging staff to consider the ongoing maintenance costs associated with added more acres to parks and open spaces, nature trails and paved paths. Green moved to set a public hearing for Tuesday, May 10, 2016 to consider a request by applicant Jason Ward, Ward Development, for a DRD Concept/Final Plan Revision for Phases 4 – 7 at The Reserve on Higgins Creek. The motion was seconded by Vavruska and carried unanimously. City Council Update Watson reported that outgoing council members were recognized for their years of service and incoming council members were seated at the meeting last evening. The City Council decided to place ordinance 1235, an amendment to the city’s Development Review District (DRD) zoning district text on the ballot for the general election on November 8, 2016. City Attorney Eric Davis noted that the Finance Officer determined the estimated cost associated with a special election is approximately $4,000. Watson reported the council has directed staff to be judicious when it comes to decisions regarding acquisition of new city owned vehicles specifically encouraging smaller, all-wheel drive vehicles. There being no further business, meeting adjourned at 3:35 p.m.