Planning Commission

Spearfish Planning Commission Regular Meeting Minutes Tuesday, August 21, 2018 The Spearfish Planning Commission met in regular session on Tuesday, August 21, 2018 at 3:00 pm in the council chambers at Spearfish City Hall. Members present: Toby Bordewyk, Dan Green, Jim Hopewell, Greg Kruskamp, Bob Meyer, Drew Skjoldal, Larry Vavruska and Barbara Zwetzig. Absent: None. Also present: City Administrator Mike Harmon, City Planner Jayna Watson, and Assistant City Planner Desirae Mayo. Chairman Zwetzig called the meeting to order at 3:00 p.m. APPROVAL OF MINUTES: Via email correspondence dated 08/06/18, Meyer requested the following corrections to his motion pertaining to agenda item #1 from the Planning Commission meeting minutes from Tuesday, July 24, 2018: Motion was made by Meyer and seconded by Vavruska to approve a Conditional Use Permit to allow a large scale contractor business on the property and to approve The Findings presented in the staff report to be revised to include a condition which will require the preservation of the natural, healthy vegetation and oak trees on the south property line as a screening method on the property bordering Maitland Road. Motion was made by Vavruska to approve the revised minutes of the Planning Commission meeting of Tuesday, July 24, 2018 with the aforementioned corrections and distributed at the meeting today. The motion was seconded by Bordewyk and upon vote taken thereon passed unanimously. DECLARATION OF CONFLICTS OF INTEREST: Zwetzig asked for any potential conflicts of interest to be identified. None were declared. [Secretary’s Note: Later in the meeting, Skjoldal reported having a conflict of interest with agenda item #5, a request for Preliminary Plat Approval for Lots 3A, 3B, 3C, 3D and 3E of Block 1, Dodds Subdivision, City of Spearfish, and recused himself from the meeting as this item was being considered]. 1. Voluntary Annexation and Concurrent Change of Zoning from County Suburban Residential District (SRD) to City Agricultural (AG) District. Applicant: Dennis Allender, President - The Summit at Spearfish Location: Lot 1 of the Sanctuary Subdivision 412 Hillsview Road Michael Greslin was in attendance to address any concerns on behalf of the Applicant. City Planner Jayna Watson presented an overview of the request for voluntary annexation and concurrent change of zoning from County Suburban Residential District (SRD) to City Agricultural (AG) District for this two (2) acre parcel legally described as Lot 1 of the Sanctuary Subdivision. Staff recommends approval of the annexation and concurrent change of zoning, subject to an annexation agreement that requires the manufactured home be removed from the property by September 30, 2018. Chairman Zwetzig opened the public hearing at 3:08 pm. There was no testimony offered. Zwetzig closed the public hearing at 3:09 pm. Motion was made by Vavruska and seconded by Green to recommend approval of the request for voluntary annexation and concurrent change of zoning from County Suburban Residential District (SRD) to Agriculture (AG) for a two (2) acre parcel legally described as Lot 1 of the Sanctuary Subdivision and located at 412 Hillsview Road, as requested by Dennis Allender, President of The Summit at Spearfish, contingent upon approval of the annexation agreement. Upon vote taken thereon, the motion passed unanimously. 2. Conditional Use Permit – The Findings, Revised Applicant: Tyrell Ehnes for Burly Builders, LLC Location: Tract F Revised, Voorhees Addition, City of Spearfish, Lawrence County, SD Voorhees Lane @ Maitland Road Watson explained that additional revisions to The Findings were necessitated based on input following the public hearing on Tuesday, July 24, 2018 and referred the commission to those specific sections. Upon further review, an error was noted in Section 21, Item D; the words “on the south edge of the parcel” will be struck from this section. Following discussion, motion was made by Vavruska and seconded by Bordewyk to approve The Revised Findings with the aforementioned correction to be made in Section 21, Item D. Upon vote taken thereon, the motion passed unanimously. 3. DRD Final Plan Approval for a Storage Building. Applicant: Ralph Siemonsma for Scott Neuhauser Location: Lot 3B of Block 14 of The Reserve on Higgins Creek Southwest Corner of Russell Street and Old Belle Road The applicant, Ralph Siemonsma, was in attendance and presented a revised color scheme for the exterior of the storage building proposed at this site. City Planner Jayna Watson presented a brief overview of the request for DRD Final Plan Approval to allow a storage building on property located at the southwest corner of Russell Street and Old Belle Road in The Reserve on Higgins Creek. Motion was made by Bordewyk and seconded by Vavruska to recommend DRD Final Plan Approval to allow a storage building on property legally described as Lot 3B of Block 14 of The Reserve on Higgins Creek with the following stipulations: 1) no trees are permitted in the city water main easement; 2) all building mounted exterior lighting, if provided, shall be 85% cut off and fully shielded; and 3) a site plan with spot elevations shall be submitted to the City Engineer for review before a building permit is issued. Upon vote taken thereon, the motion passed unanimously. 4. DRD Final Plan and Shared Parking Plan Approval for the Offices at Creekside. Applicant: Spearfish Creekside, LLC Location: Lot 6 of Lot 1R, Block 3, Della Vecchia Addition, City of Spearfish City Planner Jayna Watson presented a detailed overview of the request for DRD Final Plan Approval to allow construction of an office building on property located on Lot 6 of Lot 1R, Block 3 of Della Vecchia Addition. A critical component of the request is the concept of shared parking as outlined in the shared parking agreement included in the staff report. She explained the developer is agreeable to trying an innovative approach to providing diagonal parking along Yukon Place. Back-in only angled parking is proposed along this low traffic volume street. Staff recommends approval with stipulations. Following discussion regarding the proposed landscaping plan, motion was made by Green and seconded by Kruskamp to recommend DRD Final Plan Approval to allow construction of an office building on property legally described as Lot 6 of Lot 1R, Block 3, Della Vecchia Addition subject to the execution of a shared parking agreement. Upon vote taken thereon, the motion passed unanimously. 5. Preliminary Plat Approval Applicant: Michael Greslin, Access Point Properties LLC Location: Lots 3A, 3B, 3C, 3D and 3E of Block 1 Dodds Subdivision, City of Spearfish At this time, Skjoldal recused himself from the meeting citing a conflict of interest. City Planner Jayna Watson presented a brief overview of the request for Preliminary Plat Approval to allow for the platting and development of five (5) lots in the Dodds Subdivision. Staff recommends approval.  Chairman Zwetzig opened the public hearing at 3:48 pm. No testimony was heard and Zwetzig closed the public hearing at 3:49 pm. Motion was made by Bordewyk and seconded by Vavruska to recommend Preliminary Plat Approval as presented for Lots 3A, 3B, 3C, 3D and 3E of Block 1, Dodds Subdivision, as requested by Michael Greslin, Access Point Properties, LLC. Upon vote taken thereon, the motion passed with Skjoldal being recused. Skjoldal re-entered the meeting at this time, 3:51 pm. 6. Overview of Conditional Use Permits and Process. Applicant: City of Spearfish Location: City-wide Watson presented a detailed overview of matters of procedural significance pertaining to administration of Conditional Use Permits. CITY COUNCIL UPDATE: Watson reported briefly on matters discussed at the city council meeting last evening. PUBLIC COMMENT: Public Comment section opened at approximately 4:22 pm. There were none present to offer public comment and section was closed. ADJOURNMENT: There being no further business to come before the commission, Zwetzig adjourned the meeting at 4:23 pm.