Public Works Committee (Ceased May 2022)

City of Spearfish Public Works Committee Minutes September 1, 2020 4:15 p.m. The Public Works Committee met at 4:15 p.m. in the Council Chambers of City Hall on Tuesday, September 1, 2020 with the following members present: Clark, Herrmann and Hodgs. Absent: None. Also present were: City Administrator Harmon, City Attorney McDonald, Public Works Director Lee, City Engineer Mathis, City Planner Watson, Parks and Recreation Director Ehnes, Human Resource Director Mathis, and Finance Officer DeNeui. Engineering Change Order – Committee recommended to full council to approve the final Under/Over Change Order for the 2019 City Hall Site Improvements Project for a decrease of $52,912.32, with a final project cost of $374,019.07. The original contract amount was $419,912,91. The committee also recommended to authorize Mayor Boke sign the Certificate of Final Completion and Acceptance setting September 8, 2020 as the date the two (2) year warranty begins. Bridge Options – City Engineer Mathis reviewed the Salem Park Pedestrian Bridges Mitigation Update & Relocation Options to include option 1 - remove the Rushmore bridge and leave the Peoria bridge in place or option 2 - remove the Peoria bridge and relocate the Rushmore bridge to the Peoria bridge location. Clark recommended the Rushmore bridge be removed and placed in a different location along the creek where it would cause zero rise, leaving the Peoria bridge in location. The remaining committee members preferred option 2 as presented. Committee forwarded their recommendations to the full council without a consensus. Sign – Committee recommended to full council approval of the Jackson Boulevard Exit 12 gateway/welcome sign overall design style with print script for the “Welcome to” section. Proposal – Committee recommended to full council to accept FMG Engineering’s design proposal, Amendment No. 3 at a cost not to exceed $12,598 for Phase 2 of the Exit 8 Area Community Path Project. Human Resource Hire – Committee recommended to full council, consent agenda to hire Jade Addison as full-time, benefit-eligible facility maintenance tech, grade 10, step 1, $15.22 per hour effective September 9, 2020. Volunteer – Committee recommended to full council, consent agenda to add Elizabeth Gray to the Library Volunteer list. Parks and Recreation Memorandum – Committee recommended to full council, consent agenda to approve and authorize Mayor Boke to sign the Memorandum of Understanding (MOU) with the Spearfish Pickleball Club for the newly constructed pickleball courts located at City Park. Closeout – Committee recommended to full council to approve the closeout of the 2020 Pickleball Court Phase 2 Project with L.E.R. Inc dba Renner Sports. Final project cost totaled $148,312.32 with total approved bid price of the same. The committee also recommended to authorize Mayor Boke sign the Certificate of Final Completion and Acceptance setting September 8, 2020 as the date the two-year warranty begins on the improvements. Resolution 2020-05 – Committee recommended to full council to adopt Resolution 2020-25 – A Resolution of Application for the Transportation Alternative Grant to Aid in the Financing of the Exit 8 Multi-Use Connector Rec Path. Manual – Committee recommended to full council to approve the new City of Spearfish employee safety program manual. Public Works Close Alley – Committee recommended to full council to authorize City staff to permanently close the last 250 feet of East Main Alley. Change Order – Committee recommended to full council to approve the final change order for the City Hall Roof Membrane Replacement Project for a $0.00 increase. The final project cost $134,985 with total approved bid price of the same. Committee also recommended to authorize the Mayor to sign the Certificate of Final Completion and Acceptance setting September 8, 2020 as the date the two-year warranty begins on the improvements. Items from Visitors Fest – Luke Donovan with Spearfish Downtown Business Association presented an amended special event and street closure request for Art Wine and Autumn Fest for Saturday, September 19, 2020. The event will close Main Street from Hudson Street to Illinois Street from 8:00 a.m. to 4:00 p.m. to promote local artists, downtown retail businesses and other vendors to offset revenue losses from COVID-19 and reductions in grants. Committee recommended the street closure request to full council. Public Comment – Public comment section was opened at 4:54 p.m. and closed with no comments received. COVID-19 – City Administrator Harmon noted 10 percent of City staff have either tested positive, been quarantined or are self-monitoring for symptoms of COVID-19 within the last two weeks. No additional discussions were held and the meeting was adjourned at 4:54 p.m.