Parks Advisory Board (Green Board)

THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION AND ARE NOT OFFICIAL MINUTES UNTIL APPROVED BY THE SPRING HILL GREEN BOARD Spring Hill Green Board Special Meeting Minutes October 17, 2016 CALL TO ORDER Doug D’Albini called the meeting to order at 7:08 pm ROLL CALL Present: Doug D’Albini Mark Squire Laila Reis Absent: Stephen Bayer Staff Present: Beau Ford, Parks Superintendent Melanie Landis, Finance Director Allysha Walmann, Public Affairs Specialist Meeting Attendees: APPROVAL OF AGENDA Motion by, Laila Reis seconded by Mark Squire to approve the agenda. Motion carried 3-0-0. FORMAL BOARD ITEMS 1. Approval of Minutes: September 19, 2016 Motion by Mark Squire, seconded by Laila Reis to approve the Minutes. Motion carried 3-0-0. 2. Diversity Tree Signs – Discussion tabled until the November 21, 2016 meeting. Beau will research and bring more information in regards to cost and benefit of the program. 3. Tree City USA - a. Growth Award & 2016 TCUSA Application i. November 21st the Green Board will select and set deadlines to complete qualifying items to receive a Growth Award in 2017. 4. Green Board Goals – Discussion tabled until November 21, 2016 meeting. 5. Lake Project (Veteran’s Park) Update – Road into park areas has begun, The RFP is being completed with small changes before being sent out relative to the 1st phase, cost and what details the 1st phase will entail. 6. Master Plan and Survey – Allysha Walmann presented survey results. 7. Finance Director, Melanie Landis explained the finance request process and budget allocation. Park impact fees are allocated fully to the Special Parks Fund. Spring Hill Green Board Meeting Minutes Page 1 of 2  THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION AND ARE NOT OFFICIAL MINUTES UNTIL APPROVED BY THE SPRING HILL GREEN BOARD a. The Finance Department will send quarterly reports to the Green Board. 8. Community Event Recycling – Beau will check into options from Deffenbaugh, options on purchasing disposable containers and if Pepsi has any options. 9. Hometown Holidays 2016 – December 5, 2016 The Green Board will provide warm beverages, such as hot chocolate and coffee. 10. Elect Chair – Election of Chair, Vice Chair and Secretary per Ordinance will be elected. Other Business – ADJOURN Motion by Mark Squire, seconded by Laila Reis to adjourn. Motion carried 3-0-0. The meeting adjourned at 9:15 p.m. Beau Ford Beau Ford, Parks Superintendent Spring Hill Green Board Meeting Minutes Page 2 of 2