Airport Board

8/11/2024 SPRINGFIELD - ROBERTSON COUNTY JOINT AIRPORT BOARD Regular Meeting Minutes – July 10, 2024 Springfield - Robertson County Airport; Springfield, Tennessee Board Members present: Edison Guthrie, Gina Holt, Paul Nutting, Chris Simpkins, Lewis Walling Board Members absent: Jerry Converse, Pat Looney Ex-Officio Members present: Billy Vogle, Robertson County Mayor and Ryan Martin, Springfield City Manager. Airport Staff present: Brian Urbach, Lynn West, Mark Stoesser Chairman Paul Nutting called the meeting to order at 8:05 a.m. Five members of the board were present for a quorum. Paul Nutting asked if a member of the public wanted to comment on any part of the meeting agenda. Airport Manager Brian Urbach reported that no one had registered in advance to make public comment. No public comment was made. The June 12, 2024 regular board meeting minutes and June 12, 2024 special (evening) meeting minutes were sent to board members prior to the meeting. Gina Holt made a motion to approve both sets of the June 12, 2024 minutes as presented. Chris Simpkins seconded the motion; and it passed unanimously by a voice vote. Edison Guthrie gave the Treasurer’s Report for June 2024. There was a total of $350,381.43 in the two bank accounts at the end of June. The financial report showed preliminary results for the entire past fiscal year. The total rental income for the past year was $277,031.00. The total fuel sales income was $475,049.33, and the total fuel cost was $370,506.08. The Avfuel 100LL truck is still at the airport, but that monthly rental expense has stopped with the start of the new fuel provider. There was a $2,040 pick-up fee for the old fuel truck. An account for employee benefits for the county, in the credited amount of $14,111.44, was created to show they have pre- paid part of their funds for the FY 2024-25 fiscal year. Chris Simpkins made a motion to accept the Treasurer's Report. Lewis Walling seconded the motion, and it passed unanimously by a voice vote. Brian Urbach gave the Airport Manager's Report for June. The airport had 3,004 flight operations in June; this was the first month to have over 3,000 operations since tracking them began. There were 6,067 gallons of 100LL fuel sold and 4,553 gallons of Jet-A fuel sold during the month. Construction of the new fuel farm has continued. The City of Springfield Public Works Department completed sealing apron pavement cracks in front of the terminal building. The first month with Titan Fuel as the new airport fuel supplier has completed smoothly and there have been no issues with the change of suppliers. The current hangar waiting list stands at Page 1 of 3  8/11/2024 40 people, and the tie-down waiting list has 8 people. The runway 4 Runway End Identifier Lights (REIL) are back in service; we are awaiting our last insurance reimbursement check of $803.89. Lynn West will attend training at the Titan Fuel facility in Columbus, IN in mid- August. Brian has been collecting other airport's land leases and requests for proposals (RFPs) to study in preparation for preparing bid documentation for the hangar project. Brian, Chris Simpkins and Lewis Walling have met to review this information. Senator Marsha Blackburn and her staff recently visited the airport and met a large group of people here. Highland Rim Aviation's current lease will end on August 22, 2024. Brian is using a lease template that he used to prepare Wingnuts Aviation's lease, and he has updated it for HRA's building and square footage. He has taken the current lease rates that Wingnuts is being charged for the square foot rental rate. The lease will be sent to board members for review before the August 14 airport board meeting, and it will be ready for approval at the meeting. Tom Jones of HRA will prepare a list of requested repairs for his building he would make if the Joint Airport Board will reimburse him over the term of the contract. The requested repairs will be discussed at the next board meeting. Accountant John Poole sent the board an “Understanding of Services to be Provided” document and a Representation Letter about the upcoming audit of the fiscal year 2023-2024 finances. Edison Guthrie made a motion to accept, sign and return both documents to John Poole, contingent upon Mr. Poole giving written notice of the audit cost. Lewis Walling seconded the motion. The motion passed unanimously by a voice vote. There is an Automatic Dependence Surveillance Broadcast (ADS-B) tower on the airport. The FAA built the tower and it is locked and behind a fence. The City of Springfield and Robertson County government signed a contract in 2009 to allow a company to maintain the tower. The current company servicing the tower is L3 Harris Technologies, Inc. There is an amendment to the contract that the City and the County have been requested to sign allowing L3 Harris to service the tower for 20 years. County attorney Clyde Richert has reviewed the contract and recommended it be signed. Chris Simpkins made a motion for the board to recommend approval and execution of the contract to the City of Springfield and Robertson County. Edison Guthrie seconded the motion, and it passed unanimously by a voice vote. Chairman Paul Nutting led a discussion of a salary increase for Airport Manager Brian Urbach. On his performance review, Brain consistently scored well above average to excellent in all ten (10) categories of performance. Brian’s salary at the end of fiscal year 2024 was $78,750. In the fiscal year 2025 budget, he received a five percent (5%) cost-of-living adjustment to $82,687.50. After comments by board members, City Manager Ryan Martin and County Mayor Billy Vogle; Gina Holt made a motion to give the Airport Manager a 6% raise on top of the cost-of-living adjustment, bringing his annual salary to $87,648.75, effective July 1, 2024. Lewis Walling seconded the motion, and it passed unanimously by a voice vote. Edison Guthrie asked the staff to produce a report showing area airport information, such as the number of hangar spaces, numbers of runways and lengths, any building projects, and other relevant information. Page 2 of 3  8/11/2024 There being no more business to discuss, Lewis Walling made a motion to adjourn the meeting at 9:00 a.m. Gina Holt seconded the motion, and it passed unanimously by a voice vote. Respectfully submitted, Edison Guthrie Secretary - Treasurer Page 3 of 3