Airport Board

9/6/2024 SPRINGFIELD - ROBERTSON COUNTY JOINT AIRPORT BOARD Regular Meeting Minutes – August 14, 2024 Springfield - Robertson County Airport; Springfield, Tennessee Board Members present: Jerry Converse, Edison Guthrie, Gina Holt, Paul Nutting, Chris Simpkins Board Members absent: Pat Looney, Lewis Walling Ex-Officio Members present: Billy Vogle, Robertson County Mayor and Ryan Martin, Springfield City Manager. Airport Staff present: Brian Urbach, Mark Stoesser Chairman Paul Nutting called the meeting to order at 8:00 a.m. Five members of the board were present for a quorum. Paul Nutting asked if a member of the public wanted to comment on any part of the meeting agenda. Airport Manager Brian Urbach reported that no one had registered in advance to make public comment. No public comment was made. The July 10, 2024 regular board meeting minutes were sent to board members prior to the meeting. Chris Simpkins made a motion to approve the July 10, 2024 minutes as presented. Gina Holt seconded the motion; and it passed unanimously by a voice vote. Edison Guthrie gave the Treasurer’s Report for July 2024. There was a total of $326,123.80 in the two bank accounts at the end of July. The total fuel income was $43,187.84. The net income for the month, including grant income and expenditures, was negative $10,785.92. Gina Holt made a motion to accept the Treasurer's Report. Chris Simpkins seconded the motion, and it passed unanimously by a voice vote. Brian Urbach gave the Airport Manager's Report for July. The airport had 2,688 flight operations in July. There were 4,552 gallons of 100LL fuel sold and 3,551 gallons of Jet-A fuel sold during the month. Construction of the new fuel farm has continued. Lynn West is receiving training from the Titan Fuel company in Columbus, Indiana this week. The current hangar waiting list stands at 43 people, and the tie-down waiting list has 8 people. The annual Airport Capital Improvement Projects (ACIP) meeting with TDOT was held August 6 and there were no significant changes to the previous plan. The airport will be the Springfield host site for the Explore Robertson County event on September 14. The airport recently received a surplus 2009 model year truck for use from the City of Springfield. Brian Urbach distributed the latest copies of the proposed Highland Rim Aviation lease and operator's agreement to board members. The lease and earlier board member comments have been reviewed by the county attorney and comments incorporated. The current rent is $890 per Page 1 of 2  9/6/2024 month and it will increase to $1,914 per month during the first year. There are no changes from the 2019 lease to the businesses listed that HRA may participate in. A question was asked about the insurance level of $1,000,000 for bodily injuries and $1,000,000 for property damage. Brian said that these amounts were used at other airports. Chris Simpkins made a motion to approve the new lease and exhibits with Highland Rim Aviation. Gina Holt seconded the motion, and it passed unanimously by a voice vote. Rick Hudgens of GMC spoke about airport capital improvement projects. The fuel farm work is continuing. He will be requesting a completion date from TPM, the contractor on the project. The taxiway renovation project will begin this fiscal year. He said the drainage problem area near the back side of hangar building J will be corrected during the taxiway renovation. The airport is in year four of five for receiving funds from the BIL grant. The funds are accruing in a government account and will be spent on the site preparation construction for the new hangars project. Rick spoke about bidding the professional engineering services contract for the airport next year. GMC is in year four of a five-year contract with Springfield-Robertson County Airport. GMC is working on preliminary work for removal of the underground fuel tanks. The preliminary engineering design for site preparation construction is continuing for the new hangars project. The board discussed how an engineering services consulting firm is to be selected in the coming year. Brian Urbach expected there would be other companies submitting proposals in addition to GMC. Edison Guthrie made a motion to proceed with the quality-based selection process for professional engineering services for the airport. Jerry Converse seconded the motion, and it passed unanimously by a voice vote. Chris Simpkins said work has been progressing on the preparation for securing requests for proposals from investors for construction of the new hangars. There being no more business to discuss, Gina Holt made a motion to adjourn the meeting at 8:36 a.m. Jerry Converse seconded the motion, and it passed unanimously by a voice vote. Respectfully submitted, Edison Guthrie Secretary - Treasurer Page 2 of 2