Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN SPECIAL MEETING MARCH 28, 2011 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Vice-Mayor Bruce Head Asst. City Manager Regina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Alderman Jerome Ellis City Clerk Connie W. Watson Alderman Ann Schneider Alderman Shane Shoemaker Alderman James Hubbard 1.1 Mayor Billy Paul Carneal called to order the special meeting of the Board of Mayor and Aldermen at 5:45 p.m. 2.0 Legislative 2.1 Alderman Schneider moved to approve the proposed Change Order Number 20r2 for landscaping at the Highland Crest College Campus. The motion was seconded. The City Manager informed the Board that the proposed Change Order for the landscaping is ninety-two thousand sixty-six dollars and eighty-four cents ($92,066.84) and the prior approved amount is eighty-eight thousand four hundred twelve dollars ($88,412.00), a difference of four thousand sixty-six dollars and eighty-four cents ($4066.84). He recommended approval of the Change Order. David Brewer, City Engineer, informed the Board that the construction of the college is on schedule and should be completed on time. Alderman Head arrives. The motion passed by a 6-1 roll call vote. Ayes: Schneider, Carneal, Hubbard, Head, Ellis, Mason. Nayes: Shoemaker. 2.2 The City Manager informed the Board that staff has been working with the design engineer and the Tennessee Department of Transportation on issues related to the necessity to relocate the Highway 431 South water transmission line to the west side of the highway due to TDOT plans to shift to highway to the east. Roger Lemasters, Director of Water/Wastewater Utilities updated the Board on the waterline extension along Highway 431 South. He stated that TDOT will allow the line to be located in the right-of-way on the west side of the road, but the line will have to be moved further west for a short distance due to the deep slope of the terrain. A portion of the line can be located on county property and approximately seven (7) easements will need to be purchased from private property owners. Mr. Nutting informed the Board that a full report will be presented at the regular meeting in April. No action was taken. 2.3 The Board discussed priorities for community improvement and for new programs or projects. The Mr. Nutting presented ten issues that he thought were the most important. These included the performance of Springfield public schools; substandard and unsafe housing; the role of boards and commissions in the enforcement of the zoning ordinance and the technical and property maintenance codes; public housing; road maintenance funding; federal storm water management regulations; the need for a new animal shelter, conservation of the City’s water and wastewater resources and treatment capacities; the types of industrial and commercial development that should be encouraged; and the need to change the heavy trash collection policy. The Board discussed each item separately. Alderman Ellis moved to have the Mayor send a letter to the Robertson County Board of Education requesting a joint meeting to discuss Springfield public schools. The motion was seconded and passed by 7-0 roll call vote. 3.0 Adjournment With no further business to discuss, the meeting adjourned. ____________________________ Billy P. Carneal, Mayor Attest: _____________________________ Jane Shugart Murphy, City Recorder