City Council

MINUTES Springville City Council Regular Meeting – AUGUST 16, 2022 MINUTES OF THE REGULAR MEETING OF THE SPRINGVILLE CITY COUNCIL HELD ON TUESDAY, AUGUST 16, 2022, AT 7:00 P.M. AT THE CIVIC CENTER, 110 SOUTH MAIN STREET, SPRINGVILLE, UTAH. Presiding and Conducting: Mayor Matt Packard Elected Officials in Attendance: Liz Crandall Craig Jensen Jason Miller Mike Snelson Chris Sorensen City Staff in Attendance: City Administrator Troy Fitzgerald, Assistant City Administrator/City Attorney John Penrod, Assistant City Administrator/Finance Director Bruce Riddle, City Recorder Kim Crane, Administrative Services Director Patrick Monney, Community Development Director Josh Yost, Library Director Dan Mickelson, Museum of Art Director Rita Wright, Parks and Recreation Director Stacey Child, Power Director Shawn Black, Public Safety Director Lance Haight, and Public Works Director Brad Stapley. CALL TO ORDER Mayor Packard called the meeting to order at 7:04 p.m. INVOCATION AND PLEDGE Councilmember Snelson offered the invocation, and Councilmember Jensen led the Pledge of Allegiance. APPROVAL OF THE MEETING’S AGENDA Motion: Councilmember Jensen moved to approve the agenda as written. Councilmember Snelson seconded the motion. Voting Yes: Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0 MAYORS COMMENTS Mayor Packard welcomed the Council, staff, and those in attendance. CEREMONIAL AGENDA 1. Presentation by the Miss Springville/Mapleton Royalty Miss Springville-Mapleton Makencie Cline and attendant Autumn Redd thanked the City, Mayor, and Council for supporting the Miss Springville Mapleton Pageant. They then reported on their platforms for the year. Page 1 of 4 PUBLIC COMMENT Mayor Packard introduced the Public Comment section of the agenda. He asked if there were any written requests to speak submitted. John and Sharon Swapp addressed the council. They stated three years ago there was a seepage leak in Ditch One. The city repaired approximately 200 yards of the ditch. The Swapps property butts up against the ditch and two trees have died and they are leaning towards their barn and a power line. The trees are on the right of way and asked if the city could take care of tree removal. CONSENT AGENDA 2. Approval of the minutes for the work-study meetings held on July 12 and August 02, 2022, and the regular meeting held on August 02, 2022 3. Approval of a Resolution to enter into a Boundary Line Agreement with Andrew Allman to adjust boundary lines between Mr. Allman’s property and the city’s Kelly’s Grove property. – John Penrod, Assistant City Administrator/City Attorney 4. Approval of a Resolution approving a multi-year contract with Submittable for the Museum High School Art Show - Rita Wright, Museum of Art 5. Approval of a Resolution to enter into a Utility Reimbursement Agreement with UDOT for the amount of $15,199.01 less the scrap value of a conductor – Brandon Graham, Power Generation Superintendent Motion: Councilmember Sorensen moved to approve the consent agenda as written. Councilmember Miller seconded the motion. Roll Call Vote: Voting Yes: Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0. Resolution #2022-32, Resolution #2022-33, Resolution #2022-34 passed REGULAR AGENDA 6. Consideration of an Ordinance amending Springville City Code 11-4-301, Land Use Matrix and 11-6-105, Outdoor Storage and Display – Josh Yost, Community Development Director Planner Carla Wiese presented about Germaine Marine and RV Campus's desire to locate on a 19-acre parcel located at approximately 1455 North 1750 West in the Regional Commercial (RC) Zone. The RV Campus would offer sales, service, and storage of RVs and Boats. Current zoning does not allow for outdoor storage in the Regional Commercial (RC) Zone; the proposed changes would add covered outside storage as a permitted use and require such storage to conform to screening requirements already outlined in the code with the added requirement that covered outside storage be surrounded by enclosed storage. By including these requirements, staff feels the addition of covered outdoor storage as a permitted use in the RC Zone will limit the proliferation of covered outside storage and maintain the character and purpose of the Regional Commercial (RC) Zone while providing opportunities for recreational retail sales. Councilmember Sorensen asked if a percentage of the property could be used for covered storage. His concern was it seems there is more area for storage than sales. Carla explained the percentage of units available for new retail sales. Mr. Stott representing Germaine said they would work with the city for something that works and explained the storage configuration. Mayor Packard asked if it was configured by acreage and if it could be workable. Carla explained it could be done by retail revenue for new sales. Administrator Fitzgerald provided the corrected language to the ordinance and explained the city would need to police it. Springville City Council Regular Meeting Minutes – August 16, 2022 Page 2 of 4 Approved  Ron Sprattling the owner of the property addressed the council by saying he wants to work with the council. His concern was the zone was changed recently, and his neighbor was able to do other things. This was presented to the Planning Commission and now it is changing. He said if the council wants 10% of the total ground they could work with that. His concern was being shut down for revenue when he cannot control the economy. Mayor Packard expressed it was between the company and the city, not the property owner. Mr. Stott with Germaine stated that 90% of expenses will already meet the current code. Director Yost explained some of the last-minute changes were to protect the RC Zone. Motion: Councilmember Miller moved to approve Ordinance #17-2022 approving an amendment to Springville City Code, Sections 11-4-301, Land Use Matrix and 11-6-105, Outdoor Storage and Display to allow for Screened Covered Storage in the Commercial (RC) Zone. Councilmember Snelson seconded the motion. Voting Yes Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0. Ordinance #17-2022 adopted 7. Consideration of a Resolution that adjusts the common boundary line immediately north of 1400 North and approximately 820 feet west of Main Street in Springville between Springville City and Provo City - John Penrod, Assistant City Administrator/City Attorney Attorney Penrod reported Provo City was currently in the process of constructing a road north of 1400 North in Springville that adjoins the common boundary between Provo City and Springville City. As part of the road construction, there would be nuisance strips on the east side of the road. Provo City wants to deed these nuisance strips to the property owner Steve Turley on the east side of the road, his property lies within Springville boundaries. Attorney Penrod explained that given that the nuisance strips are currently within Provo’s boundaries but are intended to be granted to Mr. Turley, and his property is within Springville boundaries, Springville City and Provo City would like to adjust the common boundary line so Mr. Turley’s property will all be within Springville’s city boundary. Motion: Councilmember Miller moved to approve Resolution #2022-35 adjusting the common boundary line immediately north of 1400 North and approximately 820 feet west of Main Street in Springville between Springville City and Provo City. Councilmember Jensen seconded the motion. Voting Yes Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0. Resolution #2022-35 adopted 8. Consideration of the Mayor's appointment of Troy Fitzgerald and John Penrod to the Justice Court Nominating Committee – Troy Fitzgerald, City Administrator Administrator Fitzgerald reported Judge Sherlynn Fenstermaker had submitted her notice of retirement. State law requires an extensive process to replace a judge. Part of the process is to have a Commission that reviews applications, interviews applicants and submits a list of finalists to the Mayor for consideration. Mayor Packard recommended John Penrod and Troy Fitzgerald as the City representatives to the Commission. Fitzgerald also stated Mapleton’s Mayor would also have input on the replacement of the judge. January 17, 2023, is the goal date to have a new judge on the bench. Administrator Fitzgerald explained the courts have been studying their system and went to the legislature. This next legislative session there will be a bill to do something with justice courts. By the middle of next year, there could be changes to justice courts. Springville City Council Regular Meeting Minutes – August 16, 2022 Page 3 of 4 Approved Motion: Councilmember Miller moved to approve John Penrod and Troy Fitzgerald as Springville City representatives to the Justice Court Nominating Commission. Councilmember Crandall seconded the motion. Voting Yes Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0. MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS Mayor Packard asked if there were any comments. Councilmember Sorensen asked about a few issues. He would like a status on the request from a family regarding goats and a study of 1750 west from the north to the south corridor, regarding zoning and development. Administrator Fitzgerald explained some of the workings and said they could bring a presentation back to the council. CLOSED SESSION, AND ADJOURNMENT IF NEEDED – TO BE ANNOUNCED IN MOTION The Springville City Council may adjourn the regular meeting and convene into a closed session as provided by UCA 52-4-205. There was none. ADJOURN Motion: Councilmember Sorensen moved to adjourn the regular meeting at 8:16 p.m. Councilmember Miller seconded the motion. Voting Yes Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen. The motion Passed unanimously 5-0. This document constitutes the official minutes for the Springville City Council Regular Meeting held on Tuesday, August 16, 2022. I, Kim Crane, do hereby certify that I am the duly appointed, qualified, and acting City Recorder for Springville City, of Utah County, State of Utah. I do hereby certify that the foregoing minutes represent a true, accurate, and complete record of this meeting held on Tuesday, August 16, 2022. DATE APPROVED: September 06, 2022 Kim Crane City Recorder Springville City Council Regular Meeting Minutes – August 16, 2022 Page 4 of 4 Approved