City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, May 21, 2013 at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Dave Beckering, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Laurie Feldman, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese, Ron Stivison, and Mary West. Absent: Michael Weller. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 47942 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS Introduction of Police Department Employees: Police Officer Dan Nowack, Police Officer David Fruits, Public Service Officer Robert Dryden, Police Officer Phil Erdmann and Police Officer Jim Arnold Police Chief Randall McKinley introduced the following Police Department Employees: Police Officer Dan Nowack, Police Officer David Fruits, and Public Service Officer Robert Dryden. Each provided a brief bio on their educational and employment backgrounds. Police Chief Randall McKinley introduced and recognized the following Police Department employees for recently receiving Life Saving Award: Police Officer Phil Erdmann and Police Officer Jim Arnold. Appointments to Boards/Commissions/Committees A motion was made by RON STIVISON to approve the following appointments to Boards and Commissions as presented by the Honorable Mayor Sally A. Faith: CITIZENS WITH DISABILIES ADVISORY BOARD Re-appointment of John Rother for a 3-year term ending in November, 2015 BOARD OF PUBLIC WORKS Re-appointment of Perri Pryor for a 3-year term ending in June, 2016 Re-appointment of Doug Ferguson for a 3-year term ending in June, 2016 LOCAL HOUSING AUTHORITY Re-appointment of Patrick Pryor for a 3-year term ending in December, 2015 Re-appointment of Melanie McIlroy for a 3-year term ending in December, 2015 CEMETERY ADVISORY COMMITTEE Re-appointment of Carol Bannes for a 3-year term ending in March, 2016 Re-appointment of Mitzie Walsh for a 3-year term ending in March, 2016 VETERANS COMMISSION Appointment of Arthur Minor a for a 3-year term ending in March, 2016  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ ECONOMIC DEVELOPMENT COMMISSION Appointment of Tom Muzzey for a 3-year term ending in February, 2016 LANDMARKS BOARD Appointment of Mickie Beucke for a 3-year term ending in February, 2016 Appointment of Denise Mitchell for a 3-year term ending in February, 2016 TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Feldman, Herrmann, Ohmes, Ohms, Reese, Stivison, West, and Beckering. “Nay”: None. Absent: Weller. Motion passed. File # 47959 Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally A. Faith announced upcoming events in the City of St. Charles. For more information visit www.historicstcharles.com. PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Authorizing Submittal of an Application for a $10,000,000 Grant Through the 2012 Transportation Investment Generating Economic Recovery Grant Program (“TIGER”) for Reconstruction of the Fifth Street- First Capitol Drive Corridor between Boone’s Lick Road and Lindenwood University in support of the Hospital redevelopment District and a Commitment to Provide Matching City Funds for the Project if the City of St. Charles, Missouri is Awarded the Grant (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, Michael Weller, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) Council President Dave Beckering requested future TIGER grant applications be presented to the full Council at Council Work Session for discussion prior to being presented to the full Council for approval. Discussion occurred relative to the TIGER grant process and the projects included in the TIGER 5 grant application. Discussion occurred relative to the Trolley portion of the TIGER 5 grant application; more specifically presenting a plan for the Trolley system to the full Council and revising the route to include other areas of the City along with Main Street. Council President Beckering requested City Engineer Kevin Corwin forward draft letters to the full Council relative to securing political support for the TIGER 5 grant application. A motion was made by JERRY REESE to approve the Resolution as presented. MARY ANN OHMES seconded the motion. A roll call vote was taken, with the following results: Passed “Aye”: Feldman, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman. “Nay”: None Absent: Weller  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ Motion passed. Approved by the Honorable Mayor on May 22, 2013 and is known as Resolution 13-014 A Resolution Authorizing Submittal of Ten (10) Applications to the St. Charles County Road Board for Transportation Project Funding for FY 2014-2016 (Sponsors: Jerry Reese, Ron Stivison, Mary Ann Ohms, Tom Besselman, Bridget Ohmes, Laurie Feldman, Michael Weller, Rod Herrmann, Dave Beckering and Mary West) A motion was made by JERRY RESSE to approve the Resolution as presented. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Motion passed. Approved by the Honorable Mayor on May 22, 2013 and is known as Resolution 13-015 BILLS FOR FINAL PASSAGE Bill 11032 An Ordinance Approving the Record Plat for The New Town at St. Charles Plat Ten-B, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Weller Approved by the Honorable Mayor on May 22, 2013 and is known as Ordinance 2013-103 Bill 11033 An Ordinance Authorizing Amendment Number 4 to the Contract with Époque & Oren Architects, Inc. to Provide Additional Engineering and Architectural Services for Phase II of the Public Safety Facility Construction Project in an Amount of $22,856.00 for a Total Amount Not to Exceed $675,244.77 for the Phase II Services and for a Total Project Amount (Phase I and Phase II) of $788,459.77 (Sponsors: Ron Stivison, Tom Besselman, Laurie Feldman, and Bridget Ohmes) Passed “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Weller Approved by the Honorable Mayor on May 22, 2013 and is known as Ordinance 2013-104 Bill 11034 An Ordinance Approving a Third Amendment to the Development Plan and Agreement for the St. Charles Water Works Development PD-RF Riverfront Agreement for Property  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ Located on Lot 4A of Resubdivision of Lot 4 of Water Works Subdivision Addressed as 1200 South Main Street (Sponsor: Tom Besselman) Passed “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Weller Approved by the Honorable Mayor on May 22, 2013 and is known as Ordinance 2013-105 Bill 11035 An Ordinance Authorizing a Contract with J.M. Marschuetz Construction Company for the 2013 Annual Concrete Repair Project in an Amount Not to Exceed $1,192,500.00 (Sponsor: Laurie Feldman) Passed “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Weller Approved by the Honorable Mayor on May 22, 2013 and is known as Ordinance 2013-106 Bill 11036 An Ordinance Amending Chapter 500 of the Code of Ordinances by Enacting a New Article, To Be Known As, Article XVI, Pertaining to Levels of Contamination Due To The Production of Clandestine Drugs And Protocols for Abating Such Contamination (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, Michael Weller, Jerry Reese, Dave Beckering, Rod Hermann, Ron Stivison, and Bridget Ohmes Passed “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Weller Approved by the Honorable Mayor on May 22, 2013 and is known as Ordinance 2013-107 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11037 An Ordinance Authorizing a Cooperative Agreement with The Lions Club of St. Charles, Missouri for the Operation of the Farmers Market During the Summer of 2013 (Sponsors: Mary Ann Ohms, Mary West, and Jerry Reese) Councilmember Laurie Feldman requested that her name be added as a sponsor. Bill 11038 An Ordinance Authorizing an Easement Encroachment License Agreement with Mr. Frank Puleo for the Reconstruction and Maintenance of an Existing Deck and a Screened-in Porch on the Easement Located at or Near 296 Spring Drive (Sponsors: Dave Beckering and Michael Weller)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ Bill 11039 (amended prior to introduction) An Ordinance Authorizing a St. Charles County Regional SWAT Team Agreement (Sponsor: Ron Stivison) A motion was made by RON STIVISON to amend Council Bill 11039 to replace the 2010 St. Charles County Regional SWAT Team Agreement with the 2013 St. Charles County Regional SWAT Team Agreement. MARY ANN OHMS seconded the motion. All voted in favor, motion passed. Councilmember Laurie Feldman requested that her name be added as a sponsor. Bill 11040 An Ordinance Authorizing an Interim Mobile Radio Agreement For Early Transfer of Radio Equipment Prior to Execution of a Final Intergovernmental Agreement for the Construction, operation, ownership and Maintenance of the St. Charles County Digital P25 Land Mobile Radio Microwave System for Public Safety and Emergency Communications between the City of St. Charles, Missouri and St. Charles County, Missouri (Sponsor: Ron Stivison) Bill 11041 An Ordinance Authorizing a Contract with IESI MO Champ Landfill, LLC for Landfill Services for the City’s Sanitary Sewer Operations in an Amount Not to Exceed $297,000.00 (Sponsor: Dave Beckering) Bill 11042 An Ordinance Authorizing a Contract with Navistar, Inc. for the Purchase of Three (3) 2014 International 7400 SFA 4x2, 34,200 lb. G.V.W.R. Single-Axle Dump Trucks and One (1) 2014 International 7500 SFA 6x4, 58,000 G.V.W.R. Tandem-Axle Dump Truck with Dump Bodies, Salt Spreaders, and Snow Plows in an Amount Not to Exceed $538,979.00 (Sponsor: Dave Beckering) Bill 11043 An Ordinance Approving the Record Plat for University Commons, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Tom Besselman) Bill 11044 An Ordinance Authorizing a Public Transit Operating Assistance Grant Agreement with the Missouri Highways and Transportation Commission to Provide Financial Assistance to the City for General Public Transportation Service (Sponsor: Mary West) Councilmember Laurie Feldman requested that her name be added as a sponsor. Bill 11045 An Ordinance Authorizing a Contract with Lamb Construction Company for the Construction of a Fire Station for Phase II of the Public Safety Facility Project in an  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ Amount Not to Exceed $3,942,800.00 (Sponsors: Ron Stivison, Bridget Ohmes and Tom Besselman) Councilmember Laurie Feldman requested that her name be added as a sponsor. ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Announcement of Council Line of Succession City Clerk Laura Whitehead requested a motion to receive the Council Line of Succession for FY 2013-2014. LAURIE FELDMAN made a motion to receive the Council Line of Succession for FY 2013-2014. JERRY REESE seconded the motion. All voted in favor, motion passed. File # 48016 Waiver of Water and Sanitary Tap Fees for Lewis & Clark Vocational School for the Construction of a Single Family Residential Home Located at #24 Expedition Trail Court, Lot 12, located in the Trails of Lewis & Clark Subdivision Councilmember Jerry Reese reported he received a request to waive the water and sewer tap fees from the Lewis & Clark Vocational School for the construction of a single family residential home located at #24 Expedition Trail Court, Lot 12. JERRY REESE made a motion to waive the water and sewer tap fees in the amount of $2,000 for the construction of a single family residential home located at #24 Expedition Trail Court, Lot 12. Discussion occurred relative to re-visiting the discussions held last fall regarding requests to waive fees for non-profits and exploring alternate funding sources for waiving future requests of water and sewer tap fees from the Lewis & Clark Vocational School. MARY ANN OHMS seconded the motion. A roll call vote taken, with the following results: “Aye”: Ohms, Reese, Stivison, West, Besselman and Herrmann. “Nay”: Beckering, Feldman and Ohmes. Absent: Weller. Motion passed. File #48017 Recommendation for Appointments to Council Committees and Assignment of Council Liaisons to Boards, Commissions and Committees Council President Dave Beckering thanked all the Councilmembers for their input and requested Council’s approval on the following appointments: 2013/2014 City Council Liaisons Arts & Culture Commission ....................................................................... Mary West .................................................................................................................... Bridget Ohmes, Alternate Audit Committee......................................................................................... Dave Beckering .................................................................................................................... Laurie Feldman Beautification Commission ......................................................................... Laurie Feldman Board of Public Works................................................................................ Rod Herrmann  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ .................................................................................................................... Tom Besselman, Alternate Digital Media Commission ........................................................................ Ron Stivison Cemetery Advisory Committee .................................................................. Tom Besselman Citizens with Disabilities Advisory Board ................................................. Laurie Feldman Convention & Visitors Commission .......................................................... Ron Stivison .................................................................................................................... Dave Beckering, Alternate Council Liaison for Education .................................................................... Jerry Reese .................................................................................................................... Laurie Feldman, Alternate Economic Development Commission ......................................................... Mary West .................................................................................................................... Mary Ann Ohms, Alternate Human Relations Commission.................................................................... Bridget Ohmes, Co-Liaison .................................................................................................................... Tom Besselman, Co-Liaison Landmarks Board ........................................................................................ Tom Besselman .................................................................................................................... Jerry Reese, Alternate Parks & Recreation Board ......................................................................... Bridget Ohmes .................................................................................................................... Rod Herrmann, Alternate Planning & Zoning Commission ................................................................ Mary Ann Ohms .................................................................................................................... Rod Herrmann, Alternate Senior Citizens Advisory Commission ...................................................... Jerry Reese Sister Cities Liaison ................................................................................... Jerry Reese Special Business District Advisory Board ................................................. Mary Ann Ohms .................................................................................................................... Tom Besselman, Alternate Veterans Commission ................................................................................. Ron Stivison  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ 2013/2014 Council Committees Convention Center Oversight* (City officials serving) Mayor Sally A. Faith Dave Beckering Bridget Ohmes Jerry Reese Ron Stivison * Recommendation Only; Mayor to Appoint w/Council Approval at future Meeting Public Safety Facility Task Force Tom Besselman Rod Herrmann Bridget Ohmes Ron Stivison Grant Review Dave Beckering Tom Besselman Laurie Feldman Mary West Street Rod Herrmann Bridget Ohmes Mary Ann Ohms Jerry Reese Ron Stivison Public Works Facility Task Force Dave Beckering Tom Besselman Bridget Ohmes Michael Weller  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ Technology Tom Besselman Laurie Feldman Rod Herrmann Michael Weller LAURIE FELDMAN made a motion to approve the appointments as recommended by Council President Dave Beckering. MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: Reese, Stivison, West, Beckering, Besselman, Feldman, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Weller. Motion passed. File #48018 CONSENT AGENDA A motion was made by LAURIE FELDMAN to approve the Consent Agenda. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Reese, Stivison, West, Beckering, Besselman, Feldman, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Weller Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of May 7, 2013 2. Public Hearing of May 7, 2013 File #48019 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Public Safety Facility Task Force Meeting of April 30, 2013 File #48020 b. Grant Review Committee Meeting of May 7, 2013 File #48021 c. Technology Committee Meeting of May 7, 2013 File #48022 d. Council Work Session of May 14, 2013 File #47979 2. Approval of Council Committee Motions/Actions/Recommendations a. Public Safety Facility Task Force Meeting of April 30, 2013 i. Motion to make a recommendation to the full Council to approve the change orders for Phase 1 ii. Motion to make a recommendation to the full Council to award the bid for Phase 2 of the construction project to low bidder Lamb Construction  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ iii. Motion to approve the construction estimates, with alternates, provided by Lamb Construction for Phase 2 of the Public Safety Facility construction project iv. Consensus of the task force was to approve Amendment Number 4 to the Contract with LePique & Orne Architects, Inc. to Provide Additional Engineering and Architectural Services for Phase 2 of the Public Safety Facility Construction Project in an Amount of $22,856.00 for a Total Amount Not to Exceed $675,244.77 for the Phase 2 Services and for a Total Project Amount (Phase 1 and Phase 2) of $788,459.77 b. Grant Review Committee Meeting of May 7, 2013 i. Motion to recommend approving the following grants in the indicated amounts:  B.C.I. (Boone Center Inc.) $1,400.00  C.R.E.A.T.E., Inc. (Leftovers, Etc.) $1,000.00  Community Living, Inc. $1,100.00  Connections To Success $5,000.00  Emmaus Homes, Inc. $2,500.00  F.A.S.T. (Foster Adoption Support Team) 2,500.00  Five Acres Animal Shelter $2,000.00  Sts. Joachim & Ann Care Service $9,500.00  The Church of St. Charles $2,000.00  Volunteers In Medicine $6,000.00  Youth In Need $2,000.00 Councilmember Jerry Reese inquired as to which organizations are being awarded grants each year. Discussion occurred. Direction was given to City Clerk to provide the full Council with a report of which not-for-profit organizations have received grant funding from the Council dating back to 2009. c. Technology Committee Meeting of May 7, 2013 i. Motion to make a recommendation to the full Council to utilize MicroPAVER Software as the pavement inventory and management system ii. Motion to approve selection of NexGen to provide an Enterprise Asset Management solution for the Public Works Department and authorize Public Works to begin contract negotiations d. Council Work Session of May 14, 2013 i. It was the consensus of the full Council, Administration move forward with the 2014 Construction Schedule as presented by staff  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ ii. Motion to fill the upcoming Administrative Support III/Deputy Clerk vacant position in the City Clerk’s Office C. Receipt of Reports from Boards, Commissions, or Committees 1. Convention and Visitors Commission Meeting of March 28, 2013 a. Motion to approve the January Financial Report b. Motion to approve the following Core items: i. KFNS $2,500.00 ii. Sports Events-Soccer Field Directory $95.00 iii. Group Tour Directory $2,252.50 iv. MSAE “Executive Focus” $1,400.00 v. Show Me Missouri $4,400.00 File #48002 2. Planning & Zoning Commission Meeting of March 25, 2013 File #47976 3. Citizens with Disabilities Advisory Board Meeting of November 28, 2012 File #47836 4. Citizens with Disabilities Advisory Board Meeting of February 27, 2013 File #48023 5. Citizens with Disabilities Advisory Board Meeting of March 27, 2013 File #48023 6. Board of Public Works Meeting of March 11, 2013 a. Motion to recommend approval of the General Engineering Services Contract with Crawford, Murphy & Tilly (CMT) to perform a Capacity, Management, Operations and Maintenance (CMOM) program Audit in an amount not to exceed $43,000.00 b. Motion to recommend approval of a General Engineering Services Contract with Burns & McDonnell to provide a Financial Analysis to Self Perform Wastewater Operations in an amount not to exceed $48,600.00 c. Motion to recommend approval of the contract with HR Green, Inc. for design and construction related services for a Standby Generator Replacement at the Sandfort Creek Lift Station and Replacement of a Transformer and Panel Board at Building 20 of the Mississippi Waste Water Treatment Facility in an amount not to exceed $79,980.00 d. Motion to issue RFP’s to the four (4) firms (Veolia Water North America-Central LLC, American Water Enterprises-EMC, Woodard & Curran and United Water Environmental Services Inc e. The request from NT Home Builders, LLC to into a contract  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ agreement with the City to relocate existing water main and reimburse costs incurred by Tap Fee Credit in an amount not to exceed $18,700.00 failed due to lack of a motion. The motion approved at the December 10, 2012 meeting approving an amount not to exceed $8,000.00 is upheld File #47986 7. Board of Public Works Meeting of April 8, 2013 a. Motion to recommend authorization to enter into a contract with Mick Mehler and Sons, Inc. for the construction of the Little Hills Storm Water Improvements project in an amount not to exceed $253,137.00 b. Motion to recommend authorization to enter into Change Order #5 with KCI for the Boschertown Lift Station decreasing the contract in the amount of $48,580.00, bringing the total contract amount not to exceed $4,075,730.50 c. Motion for approval of the Encroachment License with current owner, Mike Patel, and if house is sold the deck would need to be removed with new owner required to request approval. Motion was withdrawn by Perry Pryor. Motion to approve the Encroachment License with Mike Patel d. Motion to recommend authorization to enter into a contract with Navistar Inc. for the purchase of 2014 International Tandem Axel Dump Truck in an amount not to exceed $151,695.00 File #47986 8. Digital Media Commission Meeting of October 3, 2012 a. Motion to approve use of the video by the City Media Office File #47738 9. Human Relations Commission Meeting of March 7, 2013 File #47974 10. Special Business District Advisory Board Meeting of April 4, 2013 a. Motion to approve the budget report b. Motion to table the application for funding that was received from the Animal Protective Association of Missouri for the Harry & Hanley Public Art Project until the applicant supplies an explanation of how the project would benefit St. Charles File #47962 11. Economic Development Commission Meeting of April 4, 2013 File #48001 12. Veteran’s Commission Meeting of April 8, 2013 a. Consensus for initiating the POW/MIA recognition day event in St. Charles File #47975  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ D. Receipt of Reports of the Director of Administration 1. Notice of Emergency Purchase File #47940 2. Authorization to Negotiate a Professional Services Agreement with Bax Engineering, Inc. for the Hardin Blackhurst Safe Routes to School Project File #48024 3. Authorization to Negotiate a Professional Services Agreement with Crawford, Murphy & Tilley, Inc. for the Elevated Water Storage Tank Siting Project File #48025 4. Authorization to Negotiate a Professional Services Agreement with HDR, Inc. for the Wastewater Collection and Trunkline Modeling Project File #48026 5. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – April, 2013 File #47977 E. Approval of Contracts and Easements from $30,001 - $99,999 (none) F. Preliminary Plats (none) G. Miscellaneous 1. Receipt of the St. Charles Riverfront Community Improvement District Annual Reports for 2010, 2011 and 2012 File #48027 2. Report of the City Clerk Relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (City Clerk’s Office) File #47936 3. Report of the Municipal Court Administrator Relative to Monies Collected and Deposited during April 2013 File #47968 4. Approval of Liquor License Application for Gurpreet S. Padda, d/b/a: Hendrick’s BBQ, located at 1200 S. Main Street (Adding Full Liquor Maker License to Existing Full & Sunday License) File #47935 5. Approve an Electronic Message Sign for a Mobil Station at 2212 First Capitol Drive File #48028 6. Approve an Electronic Message Sign for a Mobil Station at 300 Houston Street  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 21, 2013 ______________________________________________________________________________ File #48029 7. Approve Extending the Approval of the Development Plan for the University Commons Project by One (1) year to June 9, 2014 File #48030 8. Approve Letter Agreement to Extend Agreements between Police Officers Association Bargaining Units and the City to June 30, 2013 C09-252/C09-251 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS There were no announcements. APPROVAL OF CLOSED MINUTES A motion was made by JERRY REESE to approve the following Closed Session Minutes: A. Council Work Session of April 16, 2013, relative to legal actions, causes of action, or litigation (RSMo 610.021.1) at 6:30 p.m. ROD HERRMANN seconded the motion. A roll call vote was taken with the following results: “Aye”: West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms, Reese and Stivison. “Nay”: None. Absent: Weller. Motion passed. CLOSED SESSION A roll call vote was taken to convene into closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) with the following results: “Aye”: West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms, Reese and Stivison. “Nay”: None. Absent: Weller. Motion passed. The Open portion of the Regular Council Meeting was adjourned at 8:15 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Dave Beckering, Presiding Officer