City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, December 17, 2013 at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Dave Beckering, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Laurie Feldman, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese, Ron Stivison, and Mary West. Absent: Michael Weller. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 47942 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by BRIDGET OHMES to excuse Councilmember Michael Weller. MARY ANN OHMS seconded the motion. All voted in favor, motion passed. PUBLIC HEARINGS/ADMINISTRATIVE HEARINGS The President of the Council Dave Beckering announced that the following Public Hearings would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. PDA-2013-3 (Original Case No. Z-14-06). An application to amend the previously approved Development Plan and Regulating Plan for Streets of St. Charles (formerly known as the St. Charles Noah’s Ark) within the PD-MU Planned Development-Mixed Use District. The amendment will revise the development and regulating plan for Streets of St. Charles to reflect a single-use theater building on Block 4000 and the architectural and signage standards. The property is 27.59 acres and is located in Ward 3 (Council Bill 11201) REPORT OF THE MAYOR/AWARDS/PROCLMATIONS/PRESENTATIONS City Lights Christmas Display Award Presentations The Honorable Mayor Sally A. Faith presented awards to the winners of the St. Charles City Lights Christmas Display contest sponsored by the City’s Beautification Commission. This year’s contest winners are as follows: Mayor's Choice Award Chris Aiello, 2816 Diekamp Farm Trail Ward 1 Baue Funeral Home, 620 Jefferson Street Ward 2 Michael & Alice Stalf, 2304 Charwood Ward 3 Keith Mazuranic, 4 Chandler Court  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Ward 5 . Debbie & Tyler Reynolds, 2805 Wood Eagles Drive . John & Mary Orf, 1543 Country Bend Drive Ward 7 . Gary Hamilton, 616 Pine Street . Tom Miller, 402 Houston Street . Craig & Roy Treadway, 519 Indian Hills Drive Ward 9 Rick, Donna, Joe, Josh & Layla Pfaff, 19 Belle Plaine Drive Ward 10 Thelma Indelicato, 616 Norwich Street Mayor Faith thanked everyone for participating! Appointments to Boards and Commissions A motion was made by MARY WEST to approve the re-appointments as presented by the Honorable Mayor Sally A. Faith: FAIR HOUSING COMMISSION: Appointment of Mary Leitner to fill a three year term ending in July, 2015 DIGITAL MEDIA COMMISSION: Re-Appointment of Elizabeth Branstetter for a three year term ending in December, 2016 Re-Appointment of Sean Keough for a three year term ending in December, 2016 ARTS AND CULTURE COMMISSION: Re-Appointment of Debi Gravemann for a three year term ending in May, 2016 SPECIAL BUSINESS DISTRICT ADVISORY BOARD: Appointment of Sharlotte Worthington for a three year term ending in November, 2016 LOCAL HOUSING AUTHORITY: Re-Appointment of Diane Burke to a four year term ending in December, 2017 Re-Appointment of Pat Pryor to a four year term ending in December, 2016 Re-Appointment of Melanie McIlroy to a four year ending in December, 2016 CITIZENS WITH DISABILITES ADVISORY BOARD: Appointment of Rilla Fischer to a three year term ending in November, 2016 RON STIVISON seconded the motion. A roll call vote was taken, with the following results: “Aye”: Feldman, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ “Nay”: None. Absent: Weller. Motion passed. Written and/or Verbal Messages from the Mayor: Mayor Faith announced Christmas Traditions is being held on Main Street through Tuesday, December 24th. For information regarding this event, visit www.historicstcharles.com. Mayor Faith also requested everyone to shop local this holiday season! PUBLIC COMMENT There were no public comments. BILLS FOR FINAL PASSAGE Bill 11177 An Ordinance Amending the Preliminary Development Plan for the Talbridge Planned Development Mixed Use District; Approving a Preliminary Development Plan for the Estates at Talbridge; and Approving a Development Agreement (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 17, 2013 and is known as Ordinance 13-244 Bill 11178 An Ordinance Adopting a Budget for the City for the Period from January 1, 2014 to December 31, 2014, and Appropriating Money in the City Treasury to Pay the Cost of Operating the City Government During That Period in Accordance with the Budget (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, Michael Weller, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-245 Bill 11180 An Ordinance Approving Costs of Certain Improvements; and Authorizing Payments from the Project Fund in Connection with Phase Two-B Improvements of the Streets of St. Charles at Noah’s Ark Neighborhood Improvement District (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-246  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Bill 11181 An Ordinance Authorizing a Contract with FleetCor Technologies Operating Company, LLC dba Fuelman to Provide Unleaded Gasoline and Diesel Fuel Services for the City of St. Charles from January 1, 2014 Through December 31, 2014 in an Amount Not to Exceed $855,530.00 (Sponsor: Bridget Ohmes) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-247 Bill 11182 An Ordinance Authorizing a Contract with AT&T Mobility National Accounts, LLC for City-Wide Wireless Voice and Data Services in an Amount Not to Exceed $176,907.20 (Sponsor: Dave Beckering) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-248 Bill 11183 An Ordinance Authorizing Change Order Number 2 to the Contract with Du-Con, Inc., for the Elm Point Water Treatment Plant Tank Improvements Project in an Amount of $509,450.00 for a Total Amount Not to Exceed $1,045,624.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-249 Bill 11184 An Ordinance Authorizing a Contract with MMI, LLC for the Mississippi River Treatment Facility Building 240 Ventilation Modifications Project in an Amount Not to Exceed $145,995.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-250  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Bill 11185 An Ordinance Authorizing a Contract with Schaeffer Electric Company, Inc. for the Sandfort Creek Lift Station Standby Generator Replacement and Transformer/Panelboard Replacement at the Mississippi Waste Water Treatment Facility in an Amount Not to Exceed $106,905.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-251 Bill 11186 An Ordinance Authorizing a Contract with Oros & Busch Application Technologies, Inc. for Lime Residual Collection and Disposal Services in an Amount Not to Exceed $340,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-252 Bill 11187 An Ordinance Authorizing an Intergovernmental Agreement Between the City of St. Charles and the County of St. Charles Related to the Performance of Electrical Service and Grounding Network Improvements and Other Miscellaneous Work by Motorola to Participating Jurisdiction’s Premises to Accommodate Radio System Infrastructure and Connectivity in an Amount Not to Exceed $85,000.00 (Sponsor: Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-253 Bill 11188 An Ordinance Approving the Record Plat for Twin Oaks Manor, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Michael Weller) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-254  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Bill 11189 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri and Assigning the Land to a Designated Ward of the City Being Land Petitioned for Annexation by Lance and Michelle Portell, Approximately 1.0 Acre of Land Being Part of Lots 24 and 25 of Mittler Acres Subdivision (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-255 Bill 11190 An Ordinance Rezoning to City Zoning District R-1D Single-Family Residential District) from County Zoning District R-1E (Single-Family Residential District) Approximately 1.0 Acre of Land Being Part of Lots 24 and 25 of Mittler Acres Subdivision (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-256 Bill 11191 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by the City of St. Charles Approximately 0.32 Acres of Land Located on the North Side of Riverview Lane West of North Highway 94 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-257 Bill 11192 An Ordinance Rezoning to City Zoning District C-2 (General Business District) from St. Charles County Floodway Fringe Overlay District, Approximately 0.32 Acre of Land Located on the North Side of Riverview Land West of North Highway 94 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-258  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Bill 11193 An Ordinance Amending Chapter 500 of the Code of Ordinances of the City of St. Charles, Missouri by Enacting a New Article to be known as Article XVII. Commercial Unit Inspections (Sponsors: Mary Ann Ohms, Laurie Feldman, Mary West, Michael Weller, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison, Bridget Ohmes and Tom Besselman) Councilmember Mary West thanked Director of Economic Development Bruce Evans for the informational paper regarding Council Bill 11193; and requested this item be placed on the next Economic Development Commission meeting agenda. Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-259 Bill 11194 An Ordinance Repealing Ordinance No. 2010-155 and Approving the Record Plat for Resubdivision of Adjusted Lot 1 of Governor Place Plat One, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-260 Bill 11195 An Ordinance Amending Section 400.480 of the Code of Ordinances Regarding Temporary Retail Sales and Outdoor Display of Merchandise (Sponsor: Dave Beckering) Councilmember TOM BESSELMAN requested a separate vote on Council Bill 11195 Failed “Aye”: Ohmes and Beckering “Nay”: Ohms, Reese, Stivison, West, Besselman, Feldman and Herrmann Absent: Weller Bill Failed Passage File #48098 Bill 11196 An Ordinance Authorizing an Intergovernmental Agreement for the Construction, Operation, Ownership and Maintenance of the St. Charles County Digital P25 Land Mobile Radio Microwave System for Public Safety and Emergency Communications (Sponsor: Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-261 Bill 11197 (Substitute Bill No. 1) An Ordinance Authorizing the Binding of Insurance Coverage with Arthur J. Gallagher Risk Management Services, Inc. for the Purpose of Placing Various Lines of Insurance Coverage for the City in an Amount Not to Exceed $837,259.00 $735,794.00 (Sponsor: Dave Beckering) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 19, 2013 and is known as Ordinance 13-262 Bill 11198 An Ordinance Amending Ordinance 13-076 by Amending the Vehicle Identification Numbers on the Fire Trucks Declared Surplus and Authorized for Disposal In Accordance With the Certificates of Origin, Applications for Missouri Title and License and State of Missouri Certificates of Title (Sponsor: Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Weller Approved by the Honorable Mayor on December 17, 2013 and is known as Ordinance 13-263 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11199 An Ordinance Authorizing Amendment Number 3 to the Contract with Simpleview, Inc., for Customer Relationship Management and Search Engine Software for the Convention and Visitors Bureau in an Amount of $5,252.00 for a Total Amount Not to Exceed of $152,868.00 (Sponsor: Ron Stivison) Bill 11200 An Ordinance Approving the Record Plat for Resubdivision of Lot 3A of The Hamptons PD- R, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Mary West) Bill 11201 An Ordinance Amending the Development Plan and Regulating Plan for the Plaza at Noah’s Ark Project (now known as the Streets of St. Charles) at 1500 South Fifth Street Within the PD-MU Planned Development-Mixed Use District (Sponsor: Laurie Feldman)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Bill 11202 An Ordinance Authorizing a Contract with Mississippi Lime Company for the Purchase of Standard Hydrated Lime for the Water Division in an Amount Not to Exceed $420,000.00 (Sponsor: Rod Herrmann) Bill 11203 An Ordinance Authorizing a Contract with HD Supply Waterworks, LTD for the Purchase of Miscellaneous Water Supplies Used by the Water Division in an Amount Not to Exceed $113,000.00 (Sponsor: Rod Herrmann) Bill 11204 An Ordinance Authorizing Supplemental Agreement Number 1 to the Engineering Services Contract with Crawford, Murphy and Tilly, Inc. (CMT) for the Design of the Elevated Storage Siting Project in an Amount of $58,696.00, for a Total Amount Not to Exceed $123,596.00 (Sponsor: Rod Herrmann) Bill 11205 An Ordinance Authorizing Amendment #2 to the Contract with Landvatter Ready Mix, Inc. for Ready-Mix Concrete Supply Services for the Street Division in the Amount of $15,000.00, for a Total Contract Amount Not to Exceed $150,000.00 (Sponsor: Dave Beckering) Bill 11206 An Ordinance Authorizing Contract Amendment Number 1 to the Three-Year Contract (Years 2013, 2014, 2015) with Melrose Pyrotechnics, Inc. for Providing One (1) Additional Fireworks Display on July 5, 2014 in an Amount of $34,500.00, for a Total Contract Amount Not to Exceed $172,350.00 (Sponsor: Ron Stivison) Bill 11207 An Ordinance Authorizing a Right-of-Way Encroachment License with St. Charles Noah Development, LLC to Construct and Maintain a Retaining Wall on the Right of Way Located at or near the Southwest Intersection of Main Street and Lombard Street (4000 Block of Lombard Street in the Streets of St. Charles) (Sponsor: Laurie Feldman) Bill 11208 An Ordinance Authorizing Acceptance of Sanitary Sewer Utilities and Their Appurtenances at GT Gymnastics and Authorizing Release of Security Related Thereto (Sponsor: Jerry Reese) Bill 11209 An Ordinance Authorizing the Purchase of Real Property Located at 14 Marie Drive for the Not To Exceed Amount of $89,400.00, Inclusive of Closing Costs, and Granting the Mayor and City Clerk Continuing Authority to Execute Documents Necessary to Carry  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ out the Intent of this Ordinance (Sponsor: Rod Herrmann) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Appointment to Board of Adjustment A motion was made by MARY WEST to re-appoint Edmund Johnson to the Board of Adjustment for a 5-year term ending January 31, 2019. JERRY REESE seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, Herrmann and Ohmes. “Nay”: None. Absent: Weller. Motion passed. City Council Consideration of the Closure of City Operation for all Non-Essential Operations on Monday, December 23, 2013 Director of Administration Michael Spurgeon announced Administration is asking the City Council to authorize the closure of non-essential City operations on Monday, December 23, 2013. Closure of non-essential operations on December 23rd would be a “Thank You” and a gesture of appreciation to the employees for their great service to our community during 2013. Mr. Spurgeon stated this action would be consistent with action that was taken in 2008 when non-essential City operations were closed on the Friday immediately following the Christmas Eve and Christmas Day holidays. Mr. Spurgeon also stated if non-essential operations are closed for December 23rd, employees that are required to work that day will be provided one day off with pay to be taken by June 20, 2014 with approval of their supervisor. A motion was made by MARY WEST to authorize the closure of non-essential City operations on Monday, December 23, 2013, as presented by Director of Administration Michael Spurgeon. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Reese, Stivison, West, Beckering, Besselman, Feldman, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Weller. Motion passed. CONSENT AGENDA A motion was made by LAURIE FELDMAN to approve the Consent Agenda. MARY ANN OHMS seconded the motion. A roll call vote was taken, with the following results: “Aye”: Stivison, West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: Weller. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of December 3, 2013 2. Public Hearing of December 3, 2013 File #48101 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Council Work Session of November 12, 2013  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of November 12, 2013 i. Motion to approve staff’s recommendation as follows: conduct preliminary geotechnical investigations and preliminary negotiations on Sites 2 and 4 as recommended by the Board of Public Works to reduce any unknown considerations, and to begin design and construction of the Lindenwood ground storage improvements. Upon completion of the additional investigation staff will present to the Board of Public Works and City Council finalized estimates for Sites 2 & 4 and request guidance on a final site selection C. Receipt of Reports from Boards, Commissions, or Committees 1. Planning and Zoning Commission Meeting of October 28, 2013 File #47976 2. Veteran’s Commission Meeting of June 10, 2013 File #47975 3. Joint Meeting of the City Council and the Parks & Recreation Board of September 10, 2013 File #47949 4. Park & Recreation Board Work Session of November 6, 2013 File #47952 5. Park & Recreation Board Meeting of September 18, 2013 File #47952 6. Greater St. Charles Convention & Visitors Commission Meeting of July 25, 2013 a. Motion to approve all the items listed under Section “V” File #48002 D. Receipt of Reports of the Director of Administration 1. Authorization to Negotiate a Professional Services Agreement with M3 Engineering for the Cole, Boschert, and Crystal Spring Watershed Study File #48102 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – November 2013 File #47977 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Amendment No. 10 to the Contract with Lewis Rice & Fingersh, L.C., to Attorney Neal Perryman, to Provide Legal Services Related to Employment  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Law Matters in an Amount of $4,000.00 for a Total Contract Amount of $59,000.00 C08-508 2. Amendment No. 3 to the Contract with Lewis Rice & Fingersh, L.C., to Provide Legal Services Related to the Creek Bank Stabilization Project involving Terra Technologies, Inc. in an Amount of $10,000.00 for a Total Contract Amount of $65,000.00 C12-337 3. Agreement with Real Estate Analysts Limited (REAL) to Provide Appraisal Services on the Fifth Street Gateway Improvement Project in an Amount not to exceed $40,000.00 C13-676 4. Second Renewal Contract with Asphaltic Maintenance and Construction, Inc. for Asphalt Pavement Repairs for Water Division in an Amount not to exceed $75,000 C12-018 5. Contract with Motorola Solutions, Inc. for the Annual Citywide 800 MHZ Radio System and Related Components Maintenance Agreement for the Dispatch and Site Stations from January 1, 2014 – December 31, 2014 in an Amount not to exceed $78,283.44 C13-677 F. Preliminary Plats (none) G. Miscellaneous 1. Verification of City Clerk Relative to Receipt of the Petition to the City of St. Charles, Missouri to Add Real Property to the West Clay Extension Community Improvement District and to Extend Sales Tax to Added Property File #48103 2. Report of Court Administrator of Monies Collected and Deposited During the Month of November 2013 File #47968 3. November Investment Report File #47982 Director of Administration Michael Spurgeon provided an update on the City Parking Garage Project; more specifically, Mayor Faith has formed a Task Force. Mr. Spurgeon announced the first Task Force meeting is scheduled for Friday, December 27, 2013 and meeting minutes will be taken in order to provide updates to the full Council. Discussion was held relative to number of members on the Task Force, County representation on the Task Force, and scheduling open houses/public meetings regarding the city garage closure. Mr. Spurgeon also stated  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ Administration will remove the proposed “city employees” parking area located at the city owned Main Street parking lot. Councilmember Jerry Reese announced he has spoken to the St. Charles School District Superintendent Jeff Marion regarding the use of their Administration Building/Board Room to hold the City Council Meetings on Tuesday evenings during the months of the parking garage construction and Mr. Marion has approved this use. Councilmember Laurie Feldman requested discussion on this item with the full Council before the final decision is made as to where the City Council Meetings will be held. Director Spurgeon also announced Mayor Faith and County Executive Ehlmann had asked to meet with City Officials regarding the matter of truancy that is currently an issue within our school district. Mr. Spurgeon provided a brief update on this matter. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Laurie Feldman announced the 2013 Helping Hands for the Holidays Event/Coat Drive was a success! Councilmember Feldman thanked all those who volunteered and supported the event. 500 coats were distributed and with help from our Senior Center Ladies, 500 hats and scarves, along with 220 pairs of gloves. Everyone attending the Event received something to help them stay warm this winter season. The St. Charles Convention Center did a wonderful job serving 1400 people. And, our City’s SCAT bus drivers helped transport folks to the dinner. What a huge team effort......because our employees care!!! Council President Dave Beckering wished the Mayor, Administration, staff, residents and Councilmembers a Merry Christmas. APPROVAL OF CLOSED SESSION MINUTES A motion was made by JERRY REESE to approve the following closed session minutes: A. Council Work Session of November 5, 2013, relative to legal actions, causes of actions, or litigation (RSMo 610.021.1) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) B. Council Work Session of November 12, 2013, relative to legal actions, causes of actions, or litigation (RSMo 610.021.1) and sealed proposals and related documents or any documents related to a negotiate contract (RSMo 610.021.12) MARY ANN OHMS seconded the motion. A roll call vote was taken, with the following results: “Aye”: West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms, Reese and Stivison. “Nay”: None. Absent: Weller. Motion passed.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 17, 2013 ______________________________________________________________________________ The Regular Council Meeting was adjourned at 7:42 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Dave Beckering, Presiding Officer