City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, March 18, 2014, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Dave Beckering, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Laurie Feldman, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese, Ron Stivison, Michael Weller and Mary West. Absent: None. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 48108 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. ADMINSTRATIVE HEARING The President of the Council Dave Beckering announced that the following Administrative Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Vote regarding appeal of Historic Landmarks Preservation and Architectural Review Board denial of Certificate of Appropriateness for building at 132 N. Main Street (RCA Attached) File# 48151 REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Appointments to Boards and Commissions A motion was made by RON STIVISON to approve the following appointments as presented by the Honorable Mayor Sally A. Faith: BUILDING BOARD OF APPEALS: Re-Appointment of Karl Leiber to a three year term ending in February, 2017 Re-Appointment of David Moellering to a three year term ending in February, 2017 CEMETARY ADVISORY BOARD: Re-Appointment of Lucille Wiechens to a three year term ending in March, 2017 CONVENTION AND VISITORS COMMISSION: Appointment of Sheri Steffens to a three year term ending in March, 2017 ECONOMIC DEVELOPMENT COMMISSION: Re-Appointment of Hyatt Bangert to a three year term ending in February, 2017 Re-Appointment of Dianne Garrison to a three year term ending in February, 2017 Re-Appointment of Keith Schneider to a three year term ending in February, 2017 LANDMARKS BOARD: Appointment of Angela Schulte to a three year term ending in February, 2017  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ SENIOR CITIZENS ADVISORY COMMISSION: Re-Appointment of CJ Evans to a three year term ending in February, 2017 Re-Appointment of Robert Mudrovic to a three year term ending in February, 2017 Re-Appointment of Sharon Tebbe to a three year term ending in February, 2017 VETERANS COMMISSION: Re-Appointment of Tom Kuypers to a three year term ending in March, 2017 Re-Appointment of Don Lauer to a three year term ending in March, 2017 Re-Appointment of Bob Peitz to a three year term ending in March, 2017 MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: Feldman, Herrmann, Ohmes, Ohms, Reese, Stivison, Weller, West, Beckering and Besselman. “Nay”: None. Absent: None. Motion passed. File #48106 Written and/or Verbal Messages from the Mayor Mayor Faith provided a brief update on Budget Amendment #3 (Council Bill 11273) and asked the Council Members to contact her Office with any questions. Director of Economic Development David Leezer introduced Mike Panayi, President of Pinnacle Capital Partners. Mr. Panayi provided a brief bio on the Pharma Medica Research, Inc. Mayor Faith announced today is the first day of the parking garage closure. Mayor Faith further stated there are two buses operating to provide shuttle services. Director of Communications Carol Felzien provided a brief update on the shuttle service/routes and stated more information regarding the way finding maps and updates on the parking garage closure can be found by visiting the City’s website at www.stcharlescitymo.gov. Mayor Faith announced the Annual All Mayor’s Charity Ball will be held on Saturday, March 29th. For more information, contact the Mayor’s Office by calling 636/949-3269. PUBLIC COMMENT Denise Menckowski, 1032 Country Club, St. Charles, Missouri, spoke in opposition to Council Bill 11262. Stephen Carey, 418 Palermo Drive, Ballwin, Missouri, spoke in opposition to Council Bill 11262. A.J. Moll, 1531 Wood Royal West, Chesterfield, Missouri, spoke in opposition to Council Bill 11262.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Jessica Shepherd, 616 Sherwood Drive, Pacific, Missouri, spoke in opposition to Council Bill 11262. Nichole Curvey, 808 Ohio Avenue, S. Roxana, Illinois, spoke in opposition to Council Bill 11262. David Kleinschmidt, 2 Treetop Court, St. Charles, Missouri, Thanked the City Council for supporting the Volunteer Retirement Incentive Program. Ben DeVerger, 215 N. Main Street, St. Charles, Missouri, representing VSC Administration/Main Street Vapor Worx, spoke in favor of vaping. Jim Buchanan, 235 Jungermann Road, spoke in opposition to Council Bill 11262. Robert Mouser, 2073 Hawks Landing Drive, spoke in favor of vaping. RESOLUTIONS A Resolution of the City Council of the City of Saint Charles, Missouri Accepting a Proposal for Underwriting; Selecting The Commerce Bank - Capital Markets Group as Underwriter in Connection with the Proposed Issuance by the City of Its Neighborhood Improvement District Limited General Obligation Bonds (New Town Gateway Neighborhood Improvement District Infrastructure Project-Phase One Improvements) Series 2014; and Acknowledging Certain Disclosures Pursuant to MSRB Rule G-17 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Weller, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 18, 2014 and is known as Resolution R14-010 A Resolution in Support of a 2014 Project Application for a Land and Water Conservation Fund (LWCF) Grant Currently Available through the Missouri Department of Natural Resources (DNR) for the Acquisition of Bangert Island (Sponsor: Laurie Feldman) Passed “Aye”: Ohmes, Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman and Herrmann “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Resolution R14-011  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ BILLS FOR FINAL PASSAGE Bill 11238 (To Be Withdrawn by Sponsor) An Ordinance Authorizing a Contract with Navistar, Inc. for the Purchase of Three (3) 2014 International 7400 SFA 4x2, 34,200 lb. G.V.W.R. Single-Axle Dump Trucks with Dump Bodies, Salt Spreaders and Snow Plows in an Amount Not to Exceed $396,750.00 (Sponsor: Dave Beckering) Councilmember Dave Beckering withdrew Council Bill 11238. Mr. Beckering stated Administration will be establishing a formalized/standardized policy on vehicles and equipment/apparatus regarding requirements when replacing such items. Administration will be presenting a policy to the full Council at a future Work Session for Council’s direction/consideration. Bill 11251 An Ordinance Suspending the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the 2014 Events of Sunday Fundays and the Mosaics Festival (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-051 Bill 11252 An Ordinance Suspending the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the Music on Main 2014 Event; Authorizing an Agreement with the Historic Downtown Business Association for the Purpose of Conducting the Music on Main Special Event from May Through September 2014, Which Shall Include the Placing of Booths on a Portion of the Main Street Sidewalk for the Dispensing of Alcoholic Beverages and Sale of Food to the Public, and the Providing of Live Entertainment (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-052 Bill 11253 An Ordinance to Authorize Application with the Missouri Department of Transportation, Highway Safety Division, for the Law Enforcement Grant Program for the Period October 1, 2014 through September 30, 2015 for Five Grants; Authorize Acceptance of Grant Funds; and Authorize Execution of All Necessary Documents and Performance of all Acts to Accept and Receive the Grants (Sponsor: Ron Stivison)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-053 Bill 11254 An Ordinance Authorizing a Memorandum of Understanding Agreement Between the City of St. Charles and the Missouri Highways and Transportation Commission Regarding General Revenue Appropriation for a Transportation Study for the Blanchette Bridge Bicycle/Pedestrian Facility (Sponsor: Tom Besselman and Laurie Feldman) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 18, 2014 and is known as Ordinance 14-054 Bill 11255 An Ordinance Authorizing Amendment #3 to the Contract with Landvatter Ready Mix, Inc. for Ready-Mix Concrete Supply Services for the Street Division in the Amount of $22,000.00, for a Total Contract Amount Not to Exceed $172,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-055 Bill 11256 An Ordinance Authorizing a Contract with Bates Utility Company, Inc. for the 1020 Mayfair Sanitary Sewer Project in an Amount Not to Exceed $114,894.00 (Sponsor: Rod Herrmann and Laurie Feldman) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-056 Bill 11257 An Ordinance Authorizing a Third Amendment to the Contract with St. Charles County to Receive Funding from the St. Charles County Transportation Sales Tax Funds for the West Clay Extension Street Improvement Project (First Capitol Drive to Boone Avenue) (Sponsor: Dave Beckering)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-057 Bill 11258 An Ordinance Amending Section 400.480 of the Code of Ordinances of the City of St. Charles, Missouri Pertaining To Special Events; Establishing a Permit Process and Processing Fee; Standards for issuance of a Permit; Revocation of Permits; and Appeals (Sponsor: Mary Ann Ohms) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-058 Bill 11259 An Ordinance Vacating the Right-of-Way of a Portion of Sibley Street North of the Northern Right-of-Way Line of Rebecca Drive Adjoining Jaycee Park (Sponsor: Bridget Ohmes) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-059 Bill 11260 An Ordinance Amending the Preliminary Development Plan for the Time Centre PD-C Planned Development Commercial District; Approving a Preliminary Development Plan for SSM-Eastern Healthplex; and Approving a Development Agreement (Sponsor: Laurie Feldman) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-060 Bill 11261 (Amended) An Ordinance Amending Chapter 500 of the Code of Ordinances of the City of Saint Charles, Missouri by Amending Section 500.120, Amendments to the Property Maintenance Code, by Adding a Paragraph Relative to Tarpaulins in Commercial and Industrial Zoning District (Sponsor: Dave Beckering)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Councilmember Reese voiced concerns relative to this bill. Mr. Reese suggested further research needs to take place on this bill prior to him supporting such legislation. Councilmember Ohms and Councilmember Weller also voiced concerns relative to this bill and indicated they could not support this legislation. Discussion ensued relative to tarps being installed by professionals, flame retardant tarps and staff not being able to enforce a violation on any type of tarp because tarps do not violate any city ordinances. Councilmember West spoke in favor of proposed council bill 11261. Ms. West stated currently any type of tarp can be installed and it can be an eyesore. A separate vote was taken on Council Bill 11261, with the following results: Failed “Aye”: Stivison, West, Beckering, Herrmann and Ohmes “Nay”: Reese, Weller, Besselman, Feldman and Ohms Absent: None Bill Failed Passage File #48144 It was the consensus of the full Council a discussion relative to this proposed legislation is presented at a future Work Session for further discussion. Bill 11262 (Withdrawn) An Ordinance Amending Sections 260.030 and 260.060 of the Code of Ordinances of the City of St. Charles Relative to Smoking and Non-smoking Establishment Sign Regulations by Expanding the Definition of Smoking to include Smoking Products, Equipment or Apparatus Involving Tobacco, other Plant Material or Nicotine in Any Form and by Permitting the Universal Smoking or No-Smoking Symbol to be Used in Place of Words Indicating Whether Smoking is Permitted or Prohibited (Sponsor: Dave Beckering) Council President Beckering provided a brief overview on the intent of Council Bill 11262. Discussion was held relative to the unknown second hand effects of vaping and e-cigarettes, the ability to place separate signage for tobacco products and/or vaping products, and obtaining medical research on vaping and e-cigarettes. After further discussion, Council President Beckering withdrew Council Bill 11262; and requested staff to present legislation relative to the smoking and non-smoking establishment sign regulations for Council’s consideration. Mr. Beckering then requested discussion relative to vaping and e-cigarettes is placed on a future work session for further discussion. It was determined Community Development will not enforce vaping at this time. File # Bill 11263 (Substitute Bill No. 1) An Ordinance Approving a Second Amendment to Redevelopment Agreement, Third Supplemental Amendment to Series 1997 Indenture and a Federal Tax Certificate in Connection with a Tax Increment Financing Redevelopment Project and Tax Increment Revenue Notes Associated with the West 370 Redevelopment Area and Approving Certain Actions in Connection Therewith (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 20, 2014 and is known as Ordinance 14-061 Bill 11264 An Ordinance Authorizing Contract Amendment Number 3 with Charter Fiberlink- Missouri, LLC (Charter Business) for the Wide Area Network Upgrade Project to Extend a Connection to Fire Station Number 4 in an Amount of $87,012.00, for a Total Contract Amount Not to Exceed $678,053.40 (Sponsor: Ron Stivison) Passed “Aye”: Ohms, Reese, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes “Nay”: None Absent: None Approved by the Honorable Mayor on March 19, 2014 and is known as Ordinance 14-062 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 11265 An Ordinance Authorizing Amendment Number 2 to the Lease Agreement with the Boy’s Club of St. Charles, Missouri d/b/a Boys & Girls Club of St. Charles County (Sponsor: Dave Beckering) Bill 11266 An Ordinance Authorizing a Second Amendment to the Agreement for Collection of Taxes with Saint Charles County for the Collection of the City’s Annual Water Service Line Repair Fee (Sponsor: Dave Beckering) Bill 11267 An Ordinance Authorizing the City of St. Charles, Missouri to Issue its Taxable Industrial Revenue Bonds (Gateway RE I, Inc. Project), Series 2014, in a Principal Amount not to Exceed $6,500,000 and its Taxable Industrial Revenue Bonds (Pharma Medica Research Inc. Project), Series 2014, in a Principal Amount not to Exceed $2,500,000 for the Purpose of Providing Funds to Pay the Costs of Acquiring, Constructing, Equipping and Improving a Facility for an Industrial Development Project in the City; Approving a Plan for the Project; and Authorizing the City to Enter into Certain Agreements and Take Certain Other Actions in Connection with the Issuance of the Bonds (Sponsor: Rod Herrmann) Bill 11268 An Ordinance Amending Section 130.375 to Create a Voluntary Retirement Incentive Program with an Eligibility Requirement to Include Employees Whose Age Plus Years of  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Service Equal Seventy-Eight or Greater and Less than Eighty; and to Extend the Participation Date (Sponsor: Ron Stivison) All Members of the City Council requested their names be added as sponsor to Council Bill 11268. Bill 11269 An Ordinance Authorizing a Labor Agreement Between the City of St. Charles, Missouri and the Fraternal Order of Police of Eastern Missouri Lodge 15 for the Police Service Officers, Communications and Records Employee Bargaining Unit (Sponsor: Ron Stivison) Bill 11270 An Ordinance Repealing Administrative Regulation 2.2.3, Revision 1, and Approving Administrative Regulation 2.2.3, Revision 2, Relative to Reimbursement for Footwear – Safety Sensitive Positions (Sponsor: Dave Beckering) Bill 11271 An Ordinance Authorizing the Vacation of an Existing Utility Easement Along the Common Lot Line Between Lots 6 and 7 of the Hineman Woods Estates Subdivision (Sponsors: Rod Herrmann and Bridget Ohmes) Bill 11272 An Ordinance Authorizing an Engineering Services Contract with URS Corporation to Provide Professional Engineering Services Associated with the Design of the Truman Road Improvement Project in an Amount Not to Exceed $254,215.00 (Sponsor: Jerry Reese) Bill 11273 An Ordinance Amending Ordinance Number 13-245 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2014 (Budget Amendment #3) (Sponsor: Dave Beckering) Bill 11274 An Ordinance Authorizing the Issuance, Sale and Delivery of not to Exceed $3,150,000 City of Saint Charles, Missouri Neighborhood Improvement District Limited General Obligation Bonds (New Town Gateway Neighborhood Improvement District Infrastructure Project – Phase One Improvements) Series 2014; Prescribing the Form and Details of Said Bonds and the Covenants and Agreements Made by the City to Facilitate and Protect the Payment Thereof; and Authorizing Certain Other Documents and Actions and Prescribing Other Matters Relating Thereto (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Bill 11275 An Ordinance Approving Costs of Certain Improvements; and Authorizing Payments from the Project Fund in Connection with Phase Two-B Improvements of the Streets of St. Charles at Noah’s Ark Neighborhood Improvement District (Sponsor: Laurie Feldman) CONSENT AGENDA A motion was made by JERRY REESE to approve the Consent Agenda. RON STIVISON seconded the motion. A roll call vote was taken, with the following results: “Aye”: Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: None. Motion passed. A. Approval of Council Minutes (none) B. Approval of Council Committee Reports (none) 1. Approval of Council Committee Minutes 2. Approval of Council Committee Motions/Actions/Recommendations C. Receipt of Reports from Boards, Commissions, or Committees 1. Building Board of Appeals Meeting of June 28, 2011 a. Motion to approve the demolition of 1028, 1039, 1034 and 1038 South Main Street Properties File# 48146 2. Convention Center Oversight Meeting of January 13, 2014 a. Motion to approve the Capital Schedule as presented File #48147 3. Economic Development Commission Meeting of November 7, 2013 File #48001 4. Economic Development Commission Meeting of February 6, 2014 File #48148 5. Senior Citizens Advisory Commission Meeting of November 19, 2013 a. Motion to move the Commission’s monthly meetings to Fair Winds during the City Hall garage closure File #47994 6. Special Business District Advisory Board Meeting of February 6, 2014 a. Motion to approve the budget and the additional funds for sidewalk snow removal File #48127 7. July 4th Celebration Riverfest 2014 Committee Meeting of February 26, 2014 a. Motion to approve the proposal from Jerry Germain, Germain Rides and Concessions, Inc. /All American Amusement Rides b. Motion to nominate Matt Smith as Riverfest Vice-Chairman  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ c. Motion to approve Summit Distributing as Riverfest’s exclusive beer vendor for 2014-2016 d. Motion to nominate Scott Tate as Entertainment Chairman e. Motion to nominate Val Lanning as Vendor Chairman File #48149 8. Human Relations Commission Meeting of November 7, 2013 a. Motion to nominate Pamela Coaxum for Commission President and Humera Qalbani for Vice President File #47974 9. Human Relations Commission Meeting of February 6, 2014 File #48150 10. Greater St. Charles Convention & Visitors Commission Retreat Meeting of December 12, 2013 File #48002 11. Greater St. Charles Convention & Visitors Commission Meeting of January 23, 2014 a. Motion to approve the Financial Report b. Motion to approve all the items listed under Section “V” File #48154 12. Citizens with Disabilities Advisory Board Meeting of September 25, 2013 File #48036 13. Planning and Zoning Commission Meeting of January 27, 2014 File #48155 14. Parks and Recreation Board Meeting of January 15, 2014 File #48156 15. Parks and Recreation Board Meeting of January 21, 2014 File #48156 16. Parks and Recreation Board Meeting of February 5, 2014 File #48156 17. Board of Public Works Meeting of January 13, 2014 a. Motion to retain Jeff Ohmes as Chairman and Perry Pryor as Vice-Chairman b. Motion to recommend approval of Contract Renewal #1 with IESI MO Champ Landfill for landfill services for the sanitary sewer operations in an amount not to exceed $305,910.00 c. Motion to recommend approval of an engineering services contract with M3 Engineering Group P.C for Cole, Boschert, Crystal Springs Watershed Study Project in an amount not to exceed $499,973.00 d. Motion to recommend approval of the Exposed Sewers in Creekbanks Project Concept Plans with Wimbly as the base bid,  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ Graystone as the first alternate, and McNair as the second alternate File #48157 18. Board of Public Works Meeting of February 10, 2014 a. Motion to recommend approval of Supplemental Agreement #2 with Crawford, Murphy and Tilly, Inc. for the Elevated Water Storage Tank Siting Project in an amount not to exceed $2,000.00 b. Motion to recommend approval of Amendment #3 with Landvatter Ready Mix, Inc. for flowable fill in an amount not to exceed $22,000.00, bringing the total contract amount to $172,000.00 c. Motion to recommend authorization to enter into a contract with Bates Utility Company, Inc. for the 1020 Mayfair Sanitary Sewer Project in an amount not to exceed $114,894.00 File #48157 D. Receipt of Reports of the Director of Administration 1. Recommended Work Locations for the 2014 Annual Concrete and Overlay Projects File #48158 2. Approval of the Department Directors, City Clerk, Director of Administration, and City Attorney Performance Based Compensation Pool for 2014 File #48159 3. Monthly Report on Requests for Intra-Departmental Transfer Appropriations > $10,000 – February 2014 File #48136 4. Request to Fill Vacant Position in the Police Department File #48160 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Novatime Technology, Inc. for a Two Year Renewal of Maintenance and On-Site Training in an Amount not to Exceed $50,962.50 C14-197 2. Contract with CDW Government, LLC dba CDW-G for Purchase of an HP StoreVirtual Server in an Amount not to Exceed $36,569.52 C14-204 F. Preliminary Plats (none)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ G. Miscellaneous 1. Letter Agreement to Extend Agreement between IAFF Local 757 and the City to May 31, 2014 C09-009/ 09-012 2. February Investment Report File #48138 3. Approval of Liquor License Application for Michael Johnson, dba: Sugarfire Smokehouse Located at 3150 Elm Point Industrial File #48115 4. Approval of Liquor License Application for Zackery Smithey & Gabriell Smithey, dba: Miss Aimee B’s Located at 837 First Capitol File #48115 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Update from Council Liaisons on Boards/Commissions/Committees Councilmember Reese reported the Senior Citizen Advisory Commission will be sponsoring the Prescription Drug Take Back Program which is being held on Saturday, April 26 th at the Criminal Justice Center on Zumbehl Road again this year; and requested the full Council sponsor this event as well. A motion was made by JERRY REESE City Council sponsor the Prescription Drug Take Back Program being held on Saturday, April 26th. TOM BESSELMAN seconded the motion. All voted in favor, motion passed. Council President Beckering inquired if a “permanent box” for prescription drug drop off is still being considered. Councilmember Reese replied, yes. Written and/or Verbal Messages from the Council Members Councilmember Feldman reported the WITS program is currently operating at the Family Arena every third Friday of every month from Noon – 5:00 p.m. Councilmember Reese reported The Tap Room located on Elm Street (Ward 8) has opened! APPROVAL OF CLOSED SESSION MINUTES A motion was made by JERRY REESE approve the following closed session minutes: A. Regular Council Meeting of Tuesday, February 18, 2014, relative to legal actions, causes of action, or litigation (RSMo 610.021.1); leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the consideration therefor (RSMo 610.021.2); and hiring, firing, disciplining or promotion of particular employees by a governmental body when information relating to the performance or merit of the individual employees is discussed or recorded (RSMo 610.021.3)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 18, 2014 ______________________________________________________________________________ MARY ANN OHMS seconded the motion. A roll call vote was taken, with the following results: “Aye”: Weller, West, Beckering, Besselman, Feldman, Herrmann, Ohmes, Ohms, Reese and Stivison. “Nay”: None. Absent: None. Motion passed. The Regular Council Meeting was adjourned at 8:07 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Dave Beckering, Presiding Officer