City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, March 15, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes and Mary West. Absent: Jerry Reese and Ron Stivison. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Jerry Reese and Councilmember Ron Stivison. JOHN HANNEKE seconded the motion. All voted in favor, motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearings would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. CU-2016-1 (R. Todd & Jill Ryan) An application for a Conditional Use Permit from §400.150(D)(1)(p) for a Guest House within the R-1E Single-Family Zoning District and FPD Frenchtown Preservation District Overlay, specifically to approve an individual rental unit (Log Cabin) for lodging for compensation on a short-term basis at 305 Morgan Street. The subject property is 0.47 acres and is located in Ward 1 (RCA Attached) B. Case No. CU-2016-2 (The Gorski Group LLC – Matt Gorski) An application for a Conditional Use Permit from §400.200(C)(1)(h) for a Guest House within the HCD Historic Commercial District, specifically to approve an individual rental unit for lodging for compensation on a short-term basis at 115 McDonough Street. The subject property is 0.08 acres and is located in Ward 2 (RCA Attached) C. Case No. CU-2016-3 (Jose Romero). An application for a Conditional Use Permit from §400.480(C) for a Temporary Retail Sales Use within the C-2 General Business District, specifically to permit the placement of a concession (food) trailer within the parking lot at 2319 West Clay Street. The subject property is 0.25 acres and is located in Ward 2 (RCA Attached) D. Case No. CU-2016-4 (Bax Engineering Company) An application for a Conditional Use Permit from §400.250(C)(1) for outdoor storage within the I-2 Heavy Industrial District, specifically to approve the storage of trailers only at 60 MB Corporate Court. The subject property is 5.13 acres and is located in Ward 8 (RCA Attached)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ E. Case No. CU-2016-5 (Robey Taylor – Cullinan Properties, LLC) An application for a Conditional Use Permit from §400.480(F)(2)(a) for Special Events within the PD-MU Planned Development – Mixed Use District, specifically to hold 8 Special Events throughout the year on Beale Street (between Nichols Road and Lombard Street) within the Streets of St. Charles development. The subject area is approximately 0.75 acres and is located in Ward 3 (RCA Attached) F. Case No. CU-2016-6 (Lamar Advertising) An application for revisions to the conditions of a previously approved Conditional Use Permit (CU-2015-4) from §400.1770 for a new Digital Billboard within the C-3 Highway Business District, specifically to remove 4 existing billboard faces and replace with 1 digital (eastbound) and 1 static (westbound) billboard face at 2801 West Clay Street. The subject property is 0.91 acres and is located in Ward 9 (RCA Attached) G. Case No. Z-2016-1 (City of St. Charles) An application to rezone upon annexation a 1.53 acre tract of land known as 1185 Veterans Memorial Pkwy, from St. Charles County I-1 Light Industrial District to City of St. Charles C-3 Highway Business District. The property will be located in Ward 3 upon annexation (Council Bill 11874) H. Case No. TA-2016-1 (William Levinson) Text Amendment to Zoning Ordinance Section §400.860 (B) Other Development Regulations for “PD” Planned Districts, specifically to add Chapter 505 Streets and Sidewalks, Article III Construction and Repair, §505.240 Driveway and Curb Cuts Permits to standards which may be modified within a Planned District. Tabled by Planning & Zoning Commission to March 28, 2016 Planning & Zoning Meeting (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS The Honorable Mayor Sally A. Faith requested to address the Report of the Mayor at the conclusion of Resolutions. PUBLIC COMMENT Eugene Tinsley, 1740 Waterfall Drive, St. Charles, Missouri, voiced concerns relative to street repairs and the school district boundaries. Randy Schilling, 119 South Main, St. Charles, Missouri, spoke in favor of Council Bill 11885. RESOLUTIONS A Resolution Declaring 50 Self-Contained Breathing Apparatus Masks to be Fire Department Surplus Property and Authorizing Donation of Same to Other Fire Protection Districts in need of this Equipment via the Missouri Division of Fire Safe (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Resolution R16-010 A Resolution Declaring Certain Fire Department Equipment Surplus Property and Authorizing Disposal by On-Line Auction Service GovDeals (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Resolution R16-011 A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value by Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Resolution R16-012 A Resolution Setting a Public Hearing Regarding Changing the Name of Fairgrounds Road Between the North Right-of-Way Line of I-70 South to its Terminus and from Friedens Road North to its Terminus to Convention Center Boulevard (Sponsors: Tom Besselman and Laurie Feldman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Resolution R16-013 REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Appointments to Boards/Commissions/Committees: A motion was by DAVE BECKERING to approve the following appointments: Digital Media Commission: Appointment of Andrew Tessmer to fill a three-year term ending in December, 2016 Economic Development Commission: Re-Appointment of Dr. Tom Muzzey to a three-year term ending in February, 2019 Landmarks Board: Re-Appointment of Micki Buecke to a three-year term ending in February, 2019  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Re-Appointment of Tom Kuypers to a three-year term ending in February, 2019 Re-Appointment of Steve Martin to a three-year term ending in February, 2019 Re-Appointment of Denise Mitchell to a three-year term ending in February, 2019 Re-Appointment of Cheryl Primm to a three-year term ending in February, 2019 Re-Appointment of Gene Wood to a three-year term ending in February, 2019 Senior Citizen Advisory Commission: Re-Appointment of Mary Kay Morse to a three-year term ending in February, 2019 Re-Appointment of Jim Rash to a three-year term ending in February, 2019 JOHN HANNEKE seconded the motion. A roll call vote was taken with the following results: “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Reese and Stivison. Motion passed. File # 48518 Written and/or Verbal Messages from the Mayor Mayor Faith announced upcoming events and stated for more information on “What’s Happening” in and around the City of Saint Charles to visit www.historicstcharles.com. BILLS FOR FINAL PASSAGE Bill 11859 An Ordinance Authorizing Acceptance of Sanitary Sewers at Fountain Lakes Commerce Center Lot 5 and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-056 Bill 11860 An Ordinance Authorizing Change Order Number 6 to the Contract with Wright Construction Services, Inc. for the Public Works Facility Structure Project in an Amount of $32,020.57, for a Total Amount Not to Exceed $8,893,621.36 (Sponsors: Bridget Ohmes, Mary Ann Ohms, Ron Stivison and Tom Besselman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-057  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Bill 11861 An Ordinance Authorizing Acceptance of Sanitary Sewers, Storm Sewers, Water Mains, Sanitary Lift Station and Their Appurtenances at Truman Business Center and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-058 Bill 11862 An Ordinance Authorizing a Contract with HD Supply Waterworks, LTD for the Purchase of Miscellaneous Water Supplies Used by the Water Division in an Amount Not to Exceed $165,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-059 Bill 11863 An Ordinance Authorizing a Contract with Schulte Supply, Inc. for the Purchase of Neptune Automated Meter Reading (AMR) Water Meters and Components in an Amount Not to Exceed $175,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-060 Bill 11864 An Ordinance Authorizing a Contract with Spencer Contracting Company for the 100 Block Howard Storm Sewer Project in an Amount Not to Exceed $103,800.43 (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-061 Bill 11865 An Ordinance Authorizing a Contract with J.M. Marschuetz Construction Company for the 2016 Annual Concrete Repair Project in an Amount Not to Exceed $899,955.80  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ (Sponsors: Mary West, John Hanneke and Rod Herrmann) Councilmember Tom Besselman requested a separate vote on Council Bill 11865. Passed “Aye”: West, Beckering, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Abstain: Besselman File #48501 Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-062 Bill 11866 An Ordinance Authorizing a Contract with N.B. West Contracting Company for the 2016 Annual Asphalt Maintenance Project in an Amount Not to Exceed $924,913.30 (Sponsors: Mary Ann Ohms, Jerry Reese, Dave Beckering, Rod Herrmann and Ron Stivison) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-063 Bill 11867 An Ordinance Authorizing a Contract with Lou Fusz Ford for the Purchase of Eight (8) 2016 Ford Police Utility Vehicles and Two (2) 2016 Ford Police Sedans in an Amount Not to Exceed $270,474.00 (Sponsor: Ron Stivison) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-064 Bill 11868 An Ordinance Authorizing a Contract with Kolb Grading for the Fairgrounds Road Water Main Relocation Project in an Amount Not to Exceed $839,700.40 (Sponsors: Rod Herrmann, Tom Besselman and Laurie Feldman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-065 Bill 11869 An Ordinance Authorizing a Contract with World Wide Technology, Inc. for the Purchase of Replacement Desktop Computers, Laptop Computers, Toughbooks & Hard  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Drives for Fire Department Command Vehicles, Police Cars and General Employee Computers in an Amount Not to Exceed $125,574.28 (Sponsor: John Hanneke) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-066 Bill 11870 An Ordinance Authorizing a Revised Cooperative Cost Sharing Agreement Between the City of St. Charles and SSM Healthcare St. Louis for the First Capitol Drive Enhancement Project in an Amount Not to Exceed $300,000.00 (Sponsors: Mary Ann Ohms and Tom Besselman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-067 Bill 11871 An Ordinance Authorizing an Amendment to the Contract with Lewis Rice Related to the Terra Technologies Creek Bank Project in the Amount of $5,000, for a Total Contract Amount Not to Exceed $148,000 (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on March 17, 2016 and is known as Ordinance 16-068 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11872 An Ordinance to Authorize Application with the Missouri Department of Transportation, Highway Safety Division, for the Law Enforcement Grant Program for the Period October 1, 2016 through September 30, 2017 for Five Grants; Authorize Acceptance of Grant Funds; and Authorize Execution of All Necessary Documents and Performance of all Acts to Accept and Receive the Grants (Sponsor: Ron Stivison) Bill 11873 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri and Assigning the Land to a Designated Ward of the City Being Lands Petitioned for Annexation by the City of Saint Charles, Missouri and the St. Charles County Convention and Sports Facilities Authority with the Address 1185 Veterans  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Memorial Parkway (Sponsors: Laurie Feldman, Ron Stivison, Jerry Reese, John Hanneke) Bill 11874 An Ordinance Rezoning from St. Charles County Zoning District I-1 (Light Industrial District) an Approximate 1.532 Acre Tract of Land Known as 1185 Veterans Memorial Parkway to City Zoning District C-3 (Highway Business District) (Sponsor: Laurie Feldman, Ron Stivison, Jerry Reese and John Hanneke) Bill 11875 An Ordinance Suspending the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the 2016 Events of First Fridays at OPO Plaza, Sunday Fundays, Healthapalooza and St. Charles Symphony Performance (Sponsors: Mary Ann Ohms, Ron Stivison and Rod Herrmann) Bill 11876 An Ordinance Repealing Ordinance No.15-283 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account with the St. Charles County Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: Mary Ann Ohms) Bill 11877 An Ordinance Approving the Record Plat for International Church of the Foursquare Gospel, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Jerry Reese) Bill 11878 An Ordinance Approving the Record Plat for VMP Subdivision, Resubdivision of Lot 1560A, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Laurie Feldman) Bill 11879 An Ordinance Authorizing the Partial Vacation of Easements Located on Tracts of Land being Lot 1, Adjusted Lot 4B of a Re-subdivision of Lot 4 and Lot 5 of Fountain Lakes Commerce Center Plat Seven (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Bill 11880 An Ordinance Authorizing the Vacation of an Existing Public Utility Easement Consisting of Approximately 6,105 Square Feet of Land Located on Lots 8 & 9 of Elm Point Commons Plat 3 Subdivision (Sponsor: Rod Herrmann) Bill 11881 An Ordinance Repealing Section 1(B)(7)(i) of Ordinance 82-35 and Amending Schedule I, Table I-A of Chapter 325 of the Code of Ordinances by Repealing a 35 Mile Per Hour Speed Limit and Enacting a 40 Mile Per Hour Speed Limit on Muegge Road from Old Highway 94 to 660 Feet South of Mexico Road (Sponsors: John Hanneke, Ron Stivison, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese and Tom Besselman) Bill 11882 An Ordinance Authorizing a Transportation Alternatives Funds Program Agreement with the Missouri Highways and Transportation Commission to Provide Federal Funding for the MO 370 Discovery Bridge Shared Use Paths Project (Sponsors: Ron Stivison, Rod Herrmann, John Hanneke, Bridget Ohmes, Mary Ann Ohms, Jerry Reese and Tom Besselman) Bill 11883 An Ordinance Authorizing a Contract with Heggemann, Inc. for the Elm Point Water Treatment Plant Wellfield Expansion Project in an Amount Not to Exceed $995,989.00 (Sponsor: Rod Herrmann) Bill 11884 An Ordinance Authorizing Amendment Number 4 to the Contract with Jacobs Engineering Group, Inc., for Engineering Services to Design Water Wells in an Amount of $46,779.00, for a Total Amount Not to Exceed $281,531.62 (Sponsor: Rod Herrmann) Bill 11885 An Ordinance Amending Chapter 365 of the Code of Ordinances by Amending Section 365.030 to Prohibit Skateboarding in the Historic Downtown District (HDD) and the South Main Historic District (SMHD) and to Provide for Seizing Skateboards as Evidence when Issuing a Citation (Sponsors: Mary Ann Ohms and Tom Besselman) Councilmember Mary West requested her name be added as sponsor to Council Bill 11885. Bill 11886 An Ordinance Authorizing a Cooperative Agreement between the City of St. Charles and New Town at St. Charles General Assembly for Reimbursement of Street Signs (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ Bill 11887 An Ordinance Authorizing an Engineering Services Contract with Oates Associates, Inc. to Provide Engineering Services for the West Clay Street Rehabilitation – East Improvements Project in an Amount Not to Exceed $517,445.00 (Sponsors: Tom Besselman and Ron Stivison) Bill 11888 An Ordinance Authorizing a Four-Way Stop Sign at the Intersection of Westerland Drive and Sherborn Lane. (Sponsors: Bridget Ohmes, John Hanneke, Rod Herrmann, Tom Besselman and Jerry Reese) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Discussion of Transfer of Funds from Cole Creek – Droste to Ruth to Design the Top Priority Stormwater Projects as Identified Director of Administration Larry Dobrosky requested Public Works address this item with the City Councilmembers. City Engineer Kevin Corwin reviewed the Request for Council Action (RCA). Mr. Corwin further reported the Storm Water Task Force has recommended the public education piece be handled in-house. A brief discussion was held relative to the study of the Boschert Creek levee. A motion was made by ROD HERRMANN authorizing staff to transfer $700,000 from the cancelled creek bank stabilization project, Cole Creek – Droste to Ruth, to fund the scoping, design analysis and full design of the top priority projects. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms, West and Beckering. “Nay”: None. Absent: Reese and Stivison. Motion passed. File #48519 CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. ROD HERRMANN seconded the motion. A roll call vote was taken with the following results: “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, West, Beckering and Besselman. “Nay”: None. Absent: Reese and Stivison. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of March 1, 2016 2. Public Hearing of March 1, 2016 File #48520 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Technology Committee Meeting of March 1, 2016 File #48521 b. Council Work Session of March 1, 2016 File #48489  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ 2. Approval of Council Committee Motions/Actions/Recommendations a. Technology Committee Meeting of March 1, 2016 (none) b. Council Work Session of March 1, 2016 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Greater Saint Charles Convention & Visitors Commission Meeting of January 28, 2016 File #48522 2. Landmarks Board Meeting of January 11, 2016 File #48523 3. Board of Public Works Meeting of January 11, 2016 File #48524 4. Economic Development Commission Meeting of January 7, 2016 File #48525 5. Park & Recreation Board Work Session of January 6, 2016 File #48526 6. Park & Recreation Board Work Session of February 3, 2016 File #48526 7. Park & Recreation Board Meeting of January 20, 2016 File #48526 D. Receipt of Reports of the Director of Administration 1. Authorization to Fill Two (2) Vacant Police Officer Positions in the Police Department File #48527 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – February, 2016 File #48503 3. Authorization to Fill One (1) Vacant Part-Time S.C.A.T. Bus Driver Position in the Public Works Department File #48528 E. Approval of Contracts and Easements from $30,001 - $99,999 1. First Renewal/Second Year Contract with Broyles Lawn Service LLC for City-Wide Mowing Services in an Amount not to Exceed $55,000.00 C2015-263 2. First Renewal/Second Year Contract Roadside Systems the Annual AVL/GPS Equipment and Software for Facilities Maintenance Division, Street Division and Water Division in an Amount not to Exceed $31,580.00 C2015-237  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 15, 2016 ______________________________________________________________________________ F. Preliminary Plats 1. Steffen’s Orchard Subdivision File #48529 G. Miscellaneous 1. Approval of Home Improvement Loans/Grants ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Bridget Ohmes announced Academy of the Sacred Heart (ASH) will be hosting Sushi Night and start your “Journey through Japan” at Wasabi Sushi Bar in the Streets of Saint Charles tomorrow, March 16, from 5 to 9 pm! 20% of all proceeds will be donated to ASH. APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following Closed Session minutes: A. City Council Work Session of Tuesday, March 1, 2016, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1), hiring, firing, disciplining or promoting of particular employees when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3) and preparation, including any discussions or work product, on behalf of the Council or its representatives for negotiations with employee groups (RSMo 610.021.9) at 6:30 p.m. JOHN HANNEKE seconded the motion. A roll call vote was taken, with the following results: “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman. “Nay”: None. Absent: Reese and Stivison. Motion passed. The Regular Council Meeting was adjourned at 8:05 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer