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City Council

Regular Meeting

St. Charles, MO · May 17, 2016

AgendaMinutes

Minutes

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, May 17, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Mary West. Absent: Ron Stivison. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by MARY WEST to excuse the absence of Councilmember Ron Stivison. DAVE BECKERING seconded the motion. All voted in favor, motion passed. ADMINISTRATION OF OATH OF OFFICES Council President Mary Ann Ohms announced the administration of the Oaths of Offices for Councilmember Jerry Reese and Councilmember Ron Stivison will be held at the June 7, 2016, Regular City Council Meeting. PUBLIC HEARING There were no public hearings. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Presentation of Landmarks Board Preservation Awards Landmarks Board Chairperson Steve Martin announced in order to recognize the outstanding contributions that individuals have made to the preservation of our City’s historic resources, the Landmarks Board has initiated what will be an annual preservation awards program, with awards presented each May during National Preservation Month. Since this is the program’s inaugural year, the Landmarks Board is awarding projects completed in 2015, as well as a few other projects from the recent past that are worthy of praise. Nominations were accepted from the public as well as from our own Landmarks Preservation Board. Our Landmarks Board Awards Committee made the final decisions on the award winning projects. Going forward, nomination forms can be found online on the City’s website or through the Community Development Department. The Landmarks Board encourages everyone to nominate a property or a person that has contributed to the preservation of our City’s past through renovation and restoration. The five (5) project categories that are eligible for Preservation Awards include: Residential, Commercial, Publicly-Owned, Sensitive New In-fill and Personal Achievement. The award-winning projects were selected based on the following: the historical and architectural significance of the property preserved by the project; sensitivity to the historic integrity of the building and its site, including streetscapes; preservation or replication of historic RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ materials and quality of project craftsmanship; impact of the project on the preservation of the town’s historic fabric, neighborhoods and resources; and the degree of difficulty of the project. Chairman Martin and the Honorable Mayor Sally Faith presented the Landmarks Board Preservation Awards to the following:  Thomas & Nancy Schultz – 511 South Sixth Street  Ronald and Kathleen Alfred – 1111 Jefferson Street  Edward and Leah Akers – 1317 North Third Street  Steve & Lydia Thomas – 613 North Benton  Matt and Audrey Gorski – 422 South Main Street (rear)  Kathy Urbanowicz, Edward Jones – 424 North Second Street  Christine Berry and Ed Akers – 1400 North Third Street  Randy Schilling of OPO Startups & Darren Stross of LePique & Orne Architects – 119 South Main Street  300 Main Street Associates, Rod Thomas & Bill Elliot of Kenrick Designs – 300 South Main Street  Paul Mydler – Lifetime Preservation Award Chairman Martin reported the preservation of the buildings in the City’s six historic districts is a passion that we, the Landmarks Preservation Board, find extremely important. We are thankful that others share in our passion for preservation. We appreciate the City Council and Mayor Faith for allowing us to share these contributions with you tonight and we thank you for all that you do to continue to make our City one that is progressing, yet preserving our historical roots. Recognition of the Grant Jansen Foundation for Donation of K-9 named Lobo to the Police Department Police Chief Randy McKinley introduced Annette Jansen, founder of the Grant Jansen Foundation. The Grant Jansen foundation was established by Ms. Jansen, whose husband, Grant A. Jansen, was a St. Charles Police K9 officer who died in the line of duty. Chief McKinley also introduced and welcomed Lobo, a German Shepherd who has recently been donated to the department by the Grant Jansen Foundation. Chief McKinley introduced the following members of the St. Charles Police Department: K9 Officer Jeremy Bratton (who is partnered with Lobo) and K9 Officer Rich Fischer (who is partnered with Phoenix, a German Shepherd that was donated to the department by the Grant Jansen Foundation in 2012). Chief McKinely also recognized K9 Officer Dan Allen (who is partnered with Nitro) who could not attend this evening’s meeting. Chief McKinley thanked Ms. Jansen for her and her foundation’s continued support to the department and the law enforcement community. RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Announcement of the 2nd Edition of the City of Saint Charles Accessibility Guidebook and Reception to Celebrate the Release of the Updated Resource Guidebook Council President Mary Ann Ohms announced the 2nd Edition of the City of Saint Charles Accessibility Guidebook is now available. Copies of the guidebook can be obtained by either contacting the Community Development Department or visiting the City’s website. President Ohms thanked the Senior Citizen Advisory Commission, City Council and city staff for their dedication and hard work on the 2nd Edition. Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: ARTS AND CULTURE COMMISSION: Re-Appointment of Jodi Devonshire to a three-year term ending in May, 2019 Re-Appointment of Erv Ermeling to a three-year term ending in May, 2019 Re-Appointment of Tammy Mudd to a three-year term ending in May, 2019 CONVENTION AND VISITORS COMMISSION: Re-Appointment of Dorothy Boshears to a three-year term ending in May, 2019 Re-Appointment of Kim Carpenter to a three-year term ending in May, 2019 Re-Appointment of Scott Tate to a three-year term ending in May, 2019 ECONOMIC DEVELOPMENT COMMISSION: Appointment of Kelley Scheidegger Barbee to a three-year term ending in February, 2019 HUMAN RELATIONS COMMISSION: Appointment of Dr. Jason Sefrit to a three-year term ending in June, 2019 BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering. “Nay”: None. Absent: Stivison. Motion passed. File #48518 Verbal Update Relative to Various Road Projects Director of Administration Larry Dobrosky stated there are many road projects going on in the City at this time and in order to keep the City Council updated on the projects staff has created Ward Reports; however, Administration would also like to use the second regular city council meeting of each month as an opportunity to provide a 5-10 minute verbal update on a couple of selected road projects. The verbal update will include highlights or unique things going on with a project that may not have been included in the Ward Reports. City Engineer Kevin Corwin provided an update relative to the West Clay Reconstruction Project and the Kingshighway Project. RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Councilmember Beckering requested future road project contracts include incentives and/or penalties. Otherwise, he will not support a future road project without these clauses. Mr. Beckering voiced concerns regarding the Fifth Street project. Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally Faith congratulated Chief Craig Dodson for being awarded the “Chief Fire Officer” (CFO) designation by the Commission on Professional Credentialing (CPC). The Honorable Mayor Sally Faith announced a few “What’s Happening” events taking place in the City; along with the Mayor’s Main Street Meeting being held on June 16th at 5:30 p.m. at City Hall, the Farmers Market, and Free Movies in the Park. Mayor Faith further reported there will be major traffic impacts this weekend on I-70 from Route 94 to Fifth Street and to use I-64, Route 364 or Route 370 as alternate routes. PUBLIC COMMENT Jennifer Smith, 416 Quentin Drive, representing St. Charles Jaycees, provided an update regarding the revised Riverfest Parade route. RESOLUTIONS A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: Besselman and Stivison Approved by the Honorable Mayor on May 19, 2016 and is known as Resolution R16-025 A Resolution Authorizing Submittal of Revised Project Applications to the St. Charles County Road Board for the 2017-2019 Transportation Improvement Plan (TIP) (Sponsors: Jerry Reese, Tom Besselman, John Hanneke, Rod Herrmann and Bridget Ohmes) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: Besselman and Stivison Approved by the Honorable Mayor on May 19, 2016 and is known as Resolution R16-026 A Resolution Authorizing, Approving and Ratifying Submittal of the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust Adoption Agreement for the City of St. Charles, Missouri, Plan Number 109407 (Sponsor: Mary Ann Ohms) RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: Besselman and Stivison Approved by the Honorable Mayor on May 19, 2016 and is known as Resolution R16-027 BILLS FOR FINAL PASSAGE Bill 11908 An Ordinance Authorizing an Engineering Services Contract with CDG Engineers, Inc. to Provide Engineering Services for the Rio Vista Drive Culvert and South Fifth Street Culvert Replacement Projects in an Amount Not to Exceed $150,000.00 (Sponsors: Laurie Feldman and Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 20, 2016 and is known as Ordinance 16-106 Bill 11909 An Ordinance Authorizing an Engineering Services Contract with Lochmueller Group, Inc. to Provide Engineering Services for the Second Street Water Main Replacement – Boone’s Lick to First Capitol Project in an Amount Not to Exceed $101,000.00 (Sponsors: Rod Herrmann and Tom Besselman) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-107 Bill 11910 An Ordinance Authorizing an Engineering Services Contract with M3 Engineering Group, P.C. to Provide Engineering Services for the Cole Creek Flood Reduction Project in an Amount Not to Exceed $249,939.00 (Sponsors: Bridget Ohmes and Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-108 Bill 11911 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Highway 370 and Highway 94 Bike Trail Project is Necessary for RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-109 Bill 11912 An Ordinance Granting to Union Electric Company d/b/a Ameren Missouri, an Easement Located on City Property at Fountain Lakes South Park Along Huster Road for the Installation, Operation and Maintenance of Electric Services to the New City Well #10 Related to the Huster Road Water Wells Project (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-110 Bill 11913 An Ordinance Amending Chapter 600 of the Code of Ordinances by Amending Section 600.290 Relative to Restrictions on the Sale of Intoxicating Liquor in the Original Package in the Frenchtown Historic Commercial District (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-111 Bill 11914 An Ordinance Amending Chapter 705 of the Code of Ordinances by Enacting a New Section to be known as 705.070 City Not Responsible for Damages – Limited Authority to Resolve Claims (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-112 Bill 11915 An Ordinance Amending Chapter 705 of the Code of Ordinances by Enacting a New Article to be Known as Article VI to Establish a Backwater Valve Program (Sponsor: Rod Herrmann) RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-113 Bill 11916 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and Fischer & Frichtel Custom Homes, LLC for Street Concrete Enhancement for the Reserve at Brook Hill Development Project in an Amount Not to Exceed $20,000.00 (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 24, 2016 and is known as Ordinance 16-114 Bill 11917 An Ordinance of the City of St. Charles, Missouri Authorizing and Directing the Department of Revenue to Continue Application and Collection of the Local Sales Tax on the Titling of Motor Vehicles, Trailers, Boats, and Outboard Motors that were Purchased from a Source other than a Licensed Missouri Dealer (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese and Stivison Approved by the Honorable Mayor on May 17, 2016 and is known as Ordinance 16-105 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11920 An Ordinance Repealing Section 1 of Ordinance 16-072 Which Suspended the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the First Fridays at OPO Plaza 2016 Event Series (Sponsor: Mary Ann Ohms) Bill 11921 An Ordinance Approving the Record Plat for Lumina Parkway Exhibit Plat, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 11922 An Ordinance Approving the Record Plat for FHRA Subdivision, a Subdivision of the RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 11923 An Ordinance Authorizing a Five-Year Contract with TASER International, Inc. for the Purchase and Maintenance of Less-Lethal Tasers for the Police Department in an Amount Not to Exceed $129,987.00 (Sponsor: Ron Stivison) Bill 11924 An Ordinance Repealing Administrative Regulation 2.2.3, Revision 4, and Approving Administrative Regulation 2.2.3, Revision 5, Relative to Reimbursement for Footwear – Safety Sensitive Positions (Sponsor: Mary Ann Ohms) Bill 11925 An Ordinance Authorizing Amendment Number 1 to the Contract with Aerotek, Inc. to Provide One (1) Additional Project Manager for the Public Works Department in an Amount Not to Exceed $56,000.00 for a Total Amount Not to Exceed $112,000.00 (Sponsor: Mary Ann Ohms) Bill 11926 An Ordinance Authorizing a Contract with Gershenson Construction Company, Inc. for the Lindenwood Avenue Culvert Replacement Project in an Amount Not to Exceed $339,931.30 (Sponsor: Dave Beckering) Bill 11927 An Ordinance Changing the Name of the Street Denoted as Fairgrounds Road to Convention Center Boulevard (Sponsors: Tom Besselman and Laurie Feldman) Bill 11928 An Ordinance Authorizing The City Of St. Charles, Missouri To Join Missouri Clean Energy District And To Join Show Me Pace District, Pursuant To Sections 67.2800 To 67.2835, Inclusive, RSMo., The “Property Assessed Clean Energy Act,” Stating The Terms Under Which The City Will Conduct Activities As A Member Of The Districts, And Approving A Form Of Cooperative Agreement And Bylaws (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese and Dave Beckering) Bill 11929 An Ordinance Repealing Ordinance No.16-073 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account with the St. Charles County Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Announcement of Council Line of Succession (referred by City Clerk) A motion was made by DAVE BECKERING to receive the Announcement of Council Line of Succession. BRIDGET OHMES seconded the motion. All voted in favor, motion passed. File #48569 Recommendation for Appointments to Council Committees and Assignment of Council Liaisons to Boards, Commissions and Committees (referred by Council President Mary Ann Ohms) A motion was made by DAVE BECKERING to approve the appointments to the Council Committees and assignment of council liaisons to boards, commissions and committees as presented. BRIDGET OHMES seconded the motion. All voted in favor, motion passed. File #48577 CONSENT AGENDA A motion was made by JOHN HANNEKE to approve the Consent Agenda. DAVE BECKERING seconded the motion. A roll call vote was taken with the following results: “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman, Feldman and Hanneke. “Nay”: None. Absent: Stivison. Motion passed. A. Approval of Council Minutes 1. Special Council Meeting of April 28, 2016 2. Regular Council Meeting of May 3, 2016 3. Public Hearing of May 3, 2016 File #48570 4. Special Council Meeting of May 10, 2016 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Council Work Session of April 28, 2016 File #48489 b. Storm Water Task Force Meeting of May 3, 2016 File #48499 c. Council Work Session of May 3, 2015 File #48489 d. Grant Review Committee Meeting of May 10, 2016 File #48571 RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of April 28, 2016 (none) b. Storm Water Task Force Meeting of May 3, 2016 (none) c. Council Work Session of May 3, 2015 (none) d. Grant Review Committee Meeting of May 10, 2016 i. Motion to approve the following grants: a. The Church of St. Charles; $5,000 b. Community Council of St. Charles; $5,000 c. Connections to Success; $4,000 d. Emmaus Homes, Inc.; $2,500 e. Shelter Friends; $1,500 f. St. Charles Boxing Club; $2,000 g. Parks Foundation; $13,000 h. Sts. Joachim and Ann Care Service; $7,000 i. We Love St. Charles; $5,000 j. Youth in Need; $5,000 C. Receipt of Reports from Boards, Commissions, or Committees 1. Board of Adjustment Meeting of April 11, 2016 File #48502 2. Park & Recreation Board Meeting of March 16, 2016 File #48526 3. Park & Recreation Work Session of April 6, 2016 File #48526 4. Landmarks Board Meeting of March 21, 2016 File #48523 5. Arts and Culture Commission Meeting of March 10, 2016 File #48572 6. Special Business District Advisory Board Meeting of March 3, 2016 File #48511 7. Housing Authority Meeting of March 15, 2016 File #48541 8. Fourth of July Celebration Committee Meeting of March 29, 2016 File #48573 9. Fourth of July Celebration Committee Meeting of August 25, 2015 File #48357 10. Board of Public Works Meeting of March 28, 2016 File #48524 11. Planning and Zoning Commission Meeting March 28, 2016 File #48533 D. Receipt of Reports of the Director of Administration RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ 1. Notice of Emergency Purchase File #48574 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – April, 2016 File #48503 3. Authorization to Fill Vacant Positions in Public Works Department File #48575 4. Authorization to Fill Vacant Position in Human Resource Department File #48576 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with FirstWatch Solutions, Inc. for Data Mining Software for the Fire Department in an Amount Not to Exceed $59,202.00 C16-317 2. Contract with Union Electric Company dba Ameren Missouri for System Extension for the Elm Point Water Treatment Plant in an Amount Not to Exceed $69,940.56 C16-311 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of April 2016 File #48516 2. Approval of Liquor License Application for Lorene Samson, d/b/a, Dewey’s Pizza at 1520 South Fifth Street File #48531 3. Investment Report for the Month of March, 2016 File #48517 4. Investment Report for the Month of April, 2016 File #48517 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Laurie Feldman announced there will be a public meeting regarding the Fairgrounds Road Extension Project held tomorrow evening at 6:00 p.m. at the Streets of St. Charles in the lobby of the Residences. All are invited to attend to hear the facts regarding this project. There will be a 10-20 minute presentation regarding what this project will consist of. And after the presentation, staff will be available to answer any questions. Councilmember Rod Herrmann announced the 2nd Annual Ribfest will be held May 27-29 in New Town. RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 17, 2016 ______________________________________________________________________________ APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes: A. City Council Work Session of April 19, 2016 relative to legal actions, causes of action, or litigation (RSMo 610.021.1) at 6:30 p.m. B. City Council Work Session of May 3, 2016 relative to legal actions, causes of action, or litigation (RSMo 610.021.1) at 6:30 p.m. BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohmes, Ohms, Reese, West, Beckering, Besselman, Feldman, Hanneke and Herrmann. “Nay”: Absent: Stivison. Motion passed. The Regular Council Meeting was adjourned at 7:51 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer

Agenda

AGENDA Regular Session of the City Council of the City of Saint Charles, Missouri Council Chambers – 4th Floor – City Hall – 200 North Second Street Tuesday, May 17, 2016 7:00 p.m. 1. ROLL CALL 2. INVOCATION AND PLEDGE OF ALLEGIANCE 2A. ADMINISTRATION OF OATH OF OFFICES 3. PUBLIC HEARING (none) 4. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS A. Presentation of Landmarks Board Preservation Awards (referred by Community Development) B. Recognition of the Grant Jansen Foundation for Donation of K-9 named Lobo to the Police Department (referred by Police Department) C. Announcement of the 2nd Edition of the City of Saint Charles Accessibility Guidebook and Reception to Celebrate the Release of the Updated Resource Guidebook (referred by Council President Mary Ann Ohms) D. Appointments to Boards/Commissions/Committees E. Verbal Update Relative to Various Road Projects (referred by Administration) F. Written and/or Verbal Messages from the Mayor 5. PUBLIC COMMENT A. Reading of Written Petitions, Memorials, and Remonstrances B. Public Comment Relative to Agenda Items C. Public Comment Relative to City Issues NOTE: To address the Council, please complete a speaker card and present to the City Clerk prior to the meeting. 6. RESOLUTIONS A. A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) B. A Resolution Authorizing Submittal of Revised Project Applications to the St. Charles County Road Board for the 2017-2019 Transportation Improvement Plan (TIP) (Sponsors: Jerry Reese, Tom Besselman, John Hanneke, Rod Herrmann and Bridget Ohmes) C. A Resolution Authorizing, Approving and Ratifying Submittal of the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust Adoption Agreement for the City of St. Charles, Missouri, Plan Number 109407 (Sponsor: Mary Ann Ohms) 1 7. BILLS FOR FINAL PASSAGE Bill 11908 An Ordinance Authorizing an Engineering Services Contract with CDG Engineers, Inc. to Provide Engineering Services for the Rio Vista Drive Culvert and South Fifth Street Culvert Replacement Projects in an Amount Not to Exceed $150,000.00 (Sponsors: Laurie Feldman and Rod Herrmann) Bill 11909 An Ordinance Authorizing an Engineering Services Contract with Lochmueller Group, Inc. to Provide Engineering Services for the Second Street Water Main Replacement – Boone’s Lick to First Capitol Project in an Amount Not to Exceed $101,000.00 (Sponsors: Rod Herrmann and Tom Besselman) Bill 11910 An Ordinance Authorizing an Engineering Services Contract with M3 Engineering Group, P.C. to Provide Engineering Services for the Cole Creek Flood Reduction Project in an Amount Not to Exceed $249,939.00 (Sponsors: Bridget Ohmes and Rod Herrmann) Bill 11911 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Highway 370 and Highway 94 Bike Trail Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor: Mary Ann Ohms) Bill 11912 An Ordinance Granting to Union Electric Company d/b/a Ameren Missouri, an Easement Located on City Property at Fountain Lakes South Park Along Huster Road for the Installation, Operation and Maintenance of Electric Services to the New City Well #10 Related to the Huster Road Water Wells Project (Sponsor: Rod Herrmann) Bill 11913 An Ordinance Amending Chapter 600 of the Code of Ordinances by Amending Section 600.290 Relative to Restrictions on the Sale of Intoxicating Liquor in the Original Package in the Frenchtown Historic Commercial District (Sponsor: Mary Ann Ohms) Bill 11914 An Ordinance Amending Chapter 705 of the Code of Ordinances by Enacting a New Section to be known as 705.070 City Not Responsible for Damages – Limited Authority to Resolve Claims (Sponsor: Rod Herrmann) Bill 11915 An Ordinance Amending Chapter 705 of the Code of Ordinances by Enacting a New Article to be Known as Article VI to Establish a Backwater Valve Program (Sponsor: Rod Herrmann) 2 Bill 11916 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and Fischer & Frichtel Custom Homes, LLC for Street Concrete Enhancement for the Reserve at Brook Hill Development Project in an Amount Not to Exceed $20,000.00 (Sponsor: John Hanneke) Bill 11917 An Ordinance of the City of St. Charles, Missouri Authorizing and Directing the Department of Revenue to Continue Application and Collection of the Local Sales Tax on the Titling of Motor Vehicles, Trailers, Boats, and Outboard Motors that were Purchased from a Source other than a Licensed Missouri Dealer (Sponsor: Mary Ann Ohms) 8. BILLS FOR INTRODUCTION Bill 11920 An Ordinance Repealing Section 1 of Ordinance 16-072 Which Suspended the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the First Fridays at OPO Plaza 2016 Event Series (Sponsor: Mary Ann Ohms) Bill 11921 An Ordinance Approving the Record Plat for Lumina Parkway Exhibit Plat, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 11922 An Ordinance Approving the Record Plat for FHRA Subdivision, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 11923 An Ordinance Authorizing a Five-Year Contract with TASER International, Inc. for the Purchase and Maintenance of Less-Lethal Tasers for the Police Department in an Amount Not to Exceed $129,987.00 (Sponsor: Ron Stivison) Bill 11924 An Ordinance Repealing Administrative Regulation 2.2.3, Revision 4, and Approving Administrative Regulation 2.2.3, Revision 5, Relative to Reimbursement for Footwear – Safety Sensitive Positions (Sponsor: Mary Ann Ohms) Bill 11925 An Ordinance Authorizing Amendment Number 1 to the Contract with Aerotek, Inc. to Provide One (1) Additional Project Manager for the Public Works Department in an Amount Not to Exceed $56,000.00 for a Total Amount Not to Exceed $112,000.00 (Sponsor: Mary Ann Ohms) 3 Bill 11926 An Ordinance Authorizing a Contract with Gershenson Construction Company, Inc. for the Lindenwood Avenue Culvert Replacement Project in an Amount Not to Exceed $339,931.30 (Sponsor: Dave Beckering) Bill 11927 An Ordinance Changing the Name of the Street Denoted as Fairgrounds Road to Convention Center Boulevard (Sponsors: Tom Besselman and Laurie Feldman) Bill 11928 An Ordinance Authorizing The City Of St. Charles, Missouri To Join Missouri Clean Energy District And To Join Show Me Pace District, Pursuant To Sections 67.2800 To 67.2835, Inclusive, RSMo., The “Property Assessed Clean Energy Act,” Stating The Terms Under Which The City Will Conduct Activities As A Member Of The Districts, And Approving A Form Of Cooperative Agreement And Bylaws (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese and Dave Beckering) Bill 11929 An Ordinance Repealing Ordinance No.16-073 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account with the St. Charles County Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: Mary Ann Ohms) 9. ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION A. Announcement of Council Line of Succession (referred by City Clerk) B. Recommendation for Appointments to Council Committees and Assignment of Council Liaisons to Boards, Commissions and Committees (referred by Council President Mary Ann Ohms) 10. CONSENT AGENDA A. Approval of Council Minutes 1. Special Council Meeting of April 28, 2016 2. Regular Council Meeting of May 3, 2016 3. Public Hearing of May 3, 2016 4. Special Council Meeting of May 10, 2016 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes 4 a. Council Work Session of April 28, 2016 b. Storm Water Task Force Meeting of May 3, 2016 c. Council Work Session of May 3, 2015 d. Grant Review Committee Meeting of May 10, 2016 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of April 28, 2016 (none) b. Storm Water Task Force Meeting of May 3, 2016 (none) c. Council Work Session of May 3, 2015 (none) d. Grant Review Committee Meeting of May 10, 2016 i. Motion to approve the following grants: a. The Church of St. Charles; $5,000 b. Community Council of St. Charles; $5,000 c. Connections to Success; $4,000 d. Emmaus Homes, Inc.; $2,500 e. Shelter Friends; $1,500 f. St. Charles Boxing Club; $2,000 g. Parks Foundation; $13,000 h. Sts. Joachim and Ann Care Service; $7,000 i. We Love St. Charles; $5,000 j. Youth in Need; $5,000 C. Receipt of Reports from Boards, Commissions, or Committees 1. Board of Adjustment Meeting of April 11, 2016 2. Park & Recreation Board Meeting of March 16, 2016 3. Park & Recreation Work Session of April 6, 2016 4. Landmarks Board Meeting of March 21, 2016 5. Arts and Culture Commission Meeting of March 10, 2016 6. Special Business District Advisory Board Meeting of March 3, 2016 7. Housing Authority Meeting of March 15, 2016 8. Fourth of July Celebration Committee Meeting of March 29, 2016 9. Fourth of July Celebration Committee Meeting of August 25, 2015 10. Board of Public Works Meeting of March 28, 2016 11. Planning and Zoning Commission Meeting March 28, 2016 D. Receipt of Reports of the Director of Administration 1. Notice of Emergency Purchase 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – April, 2016 3. Authorization to Fill Vacant Positions in Public Works Department 4. Authorization to Fill Vacant Position in Human Resource Department E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with FirstWatch Solutions, Inc. for Data Mining Software for the Fire Department in an Amount Not to Exceed $59,202.00 5 2. Contract with Union Electric Company dba Ameren Missouri for System Extension for the Elm Point Water Treatment Plant in an Amount Not to Exceed $69,940.56 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of April 2016 2. Approval of Liquor License Application for Lorene Samson, d/b/a, Dewey’s Pizza at 1520 South Fifth Street 3. Investment Report for the Month of March, 2016 4. Investment Report for the Month of April, 2016 11. ITEMS REMOVED FROM CONSENT AGENDA 12. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS A. Update from Council Liaisons on Boards/Commissions/Committees B. Written and/or Verbal Messages from the Council Members 13. EMERGENCY ORDINANCES (none) 14. TABLED BILLS (none) 15. APPROVAL OF CLOSED MINUTES A. City Council Work Session of April 19, 2016 relative to legal actions, causes of action, or litigation (RSMo 610.021.1) at 6:30 p.m. B. City Council Work Session of May 3, 2016 relative to legal actions, causes of action, or litigation (RSMo 610.021.1) at 6:30 p.m. 16. CLOSED SESSION, if requested, relative to: A. Legal actions, causes of action, or litigation (RSMo 610.021.1) B. Leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefor (RSMo 610.021.2) C. Hiring, firing, disciplining or promotion of particular employees by a public governmental body when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3) D. Preparation, including any discussions or work product, on behalf of the Council or its representatives for negotiations with employee groups (RSMo 610.021.9) E. Sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) 6 The City of St. Charles offers all interested citizens the opportunity to attend public meetings and comment on public matters. If you wish to attend this public meeting and require an accommodation due to a disability, please contact the Office of The City Clerk to coordinate an accommodation at least two (2) business days in advance of the scheduled meeting at 636-949- 3282 or 636-949-3289 (TTY – for the hearing impaired). The City of St. Charles, Missouri, fully complies with Title VI of the Civil Rights Act of 1964 and related statutes and regulations in all programs and activities. For more information, or to obtain a Title VI Complaint Form, please call the City Clerk’s Office at (636)949-3282 or visit City Hall located at 200 North Second Street, St. Charles, Missouri, 63301. Posted: Friday, May 13, 2016 - 5:00 p.m. 7

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