City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, October 4, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, John Hanneke, Rod Herrmann, Jerry Reese, and Mary West. Absent: Laurie Feldman and Bridget Ohmes. A motion was made by ROD HERRMANN to allow Councilmember Ron Stivison to participate in tonight’s meeting via video conferencing. DAVE BECKERING seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Hanneke, Herrmann, Ohms, Reese, West and Beckering. “Nay”: None. Absent: Feldman and Ohmes. Motion passed. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absences of Councilmember Laurie Feldman and Councilmember Bridget Ohmes. All voted in favor, motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. Z-2016-10. (Dan Dokovic – Intelica CRE) An application to rezone upon annexation a 0.396 acre tract of land known as 3050 West Clay Street, from St. Charles County C-2 General Business District to City of St. Charles C-2 General Business District. The property will be located in Ward 6 upon annexation (Council Bill 12012) B. Case No. Z-2016-11. (Rowles Development LLC) An application to rezone upon annexation an approximately 2.55 acre tract of land known as 2943 Kandahar Drive, from St. Charles County R1E Single-Family Residential District to City of St. Charles R-1D Single-Family Residential District. The property will be located in Ward 6 upon annexation (Council Bill 12010) C. Case No. CU-2016-28. (St. Charles Engineering & Surveying) An application for a Conditional Use Permit from §400.230(C)(1)(c) for a Material Storage Yard within the C-3 Highway Business District, specifically to provide outdoor storage for an electrical contractor business at 2115 South Old Highway 94. The subject property is 1.52 acres and is located in Ward 4 (RCA Attached) D. Case No. CU-2016-29. (Grimes Consulting, Inc. – SYSCO Food Service of St. Louis, Inc.) An application for a Conditional Use Permit from §400.250(C)(1) for outdoor storage within the I-2 Heavy Industrial District, specifically to approve the storage of trailers only on an existing vacant lot at the northeast corner of the  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ Elm Point Industrial Drive and New Town Boulevard intersection. The subject property is 14.5 acres and is located in Ward 8 (RCA Attached) E. Case No. CU-2016-30. (Tom Glosier) An application for a Conditional Use Permit from §400.240(C)(1) for outdoor storage within the I-1 Light Industrial District, specifically to approve the storage of trailers only on an existing vacant lot at 3150 Harry S. Truman Boulevard. The subject property is 2 acres and is located in Ward 6 (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Proclamation Proclaiming October as Dysautonomia Awareness Month in the City of Saint Charles, Missouri Check Presentation to Mid-East Area Agency on Aging for the Meals on Wheels Program Councilmember Jerry Reese and Members of the Senior Citizens Advisory Commission presented a check in the amount of $20,000 to the Mid-East Area Agency on Aging for the Meals on Wheels Program. Mid-East Area Agency on Aging Executive Director Mary Schaefer accepted the check and thanked Mayor Faith, Members of the Council and the residents/community of the City of Saint Charles for supporting the Program. Presentation by the Boys & Girls Clubs of St. Charles County The Honorable Mayor Sally A. Faith announced the presentation by the Boys & Girls Clubs of St. Charles County will be presented at the October 18, 2016 Regular City Council Meeting. Update on Various Public Works Projects Director of Engineering Jerry Hurlbert provided an update on the following road projects: Fifth Street, Kingshighway, West Clay. Mr. Hurlbert also provided a brief update on the following items: Pavement Repair Program, approval of eight projects submitted to the County Road Board, Spud Barge, and adding incentives and de-incentives to the bid documents. Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: FAIR HOUSING COMMISSION: Appointment of Marcy Bursac to a three-year term ending in June, 2019. CITIZENS WITH DISABILITIES ADVISORY BOARD: Re-Appointment of Adam Sparks to a three-year term ending in October, 2019. JERRY REESE seconded the motion. A roll call vote was taken, with the following results: “Aye”: Reese, Stivison, West, Beckering, Besselman, Hanneke, Herrmann and Ohms. “Nay”: None. Absent: Feldman and Ohmes. Motion passed. File #48518  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally A. Faith read a letter received by a resident thanking Officer Tipton from the City of Saint Charles Police Department for assistance he provided on an incident. Mayor Faith read a second letter received by a resident thanking the City of Saint Charles for cleaning the side-walks on Hackmann Road. The Honorable Mayor Sally A. Faith announced the City of Saint Charles Economic Development Department was the recipient of the Special Award for Pioneers in Economic Development Week at the 2016 International Economic Development Council Conference. The Honorable Mayor Sally A. Faith provided an update on the upcoming road closures at Hwy 70 and Fifth Street. PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Declaring Certain Fire Department Equipment as Surplus Property and Authorizing Disposal by On-Line Auction Service GovDeals (Sponsor: Mary Ann Ohms) Passed “Aye”: Stivison, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohms and Reese “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Resolution R16-048 A Resolution Declaring Certain Fire Department Equipment Surplus Property and Authorizing Disposal by Recycling (Sponsor: Mary Ann Ohms) Passed “Aye”: Stivison, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohms and Reese “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Resolution R16-049 A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Stivison, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohms and Reese “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Resolution R16-050  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ BILLS FOR FINAL PASSAGE Bill 12000 An Ordinance Authorizing a Contract with Arthur J. Gallagher Risk Management Services, Inc., to Serve as Broker of Record for the Placement of Various Lines of Insurance for the Years 2017 through 2021 in an Amount Not to Exceed $125,000.00 (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohms, Reese and Stivison “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Ordinance 16-198 Bill 12001 An Ordinance Authorizing a Contract with Gilmore & Bell, P.C., to Provide Special Tax Counsel and Disclosure Counsel Services Regarding the Proposed Issuance of $65,000,000 of Certificates of Participation for the Purpose of Financing Improvements to Park Aquatics Facilities and Stormwater Control Improvement Projects in an Amount not to Exceed $110,150 (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohms, Reese and Stivison “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Ordinance 16-199 Bill 12002 An Ordinance Authorizing a Public Transit Operating Assistance Grant Agreement between the Missouri Highways and Transportation Commission and the City of St. Charles for Receipt of State Transportation Funds in the Amount of $13,256.00 During the Period of July 1, 2016 through June 30, 2017 (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohms, Reese and Stivison “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 6, 2016 and is known as Ordinance 16-200 Bill 12004 An Ordinance Authorizing Change Order Number 4 to the Contract with N.B. West Contracting Company for the 2016 Annual Asphalt Maintenance Project in an Amount of $10,600.00 for a Total Contract Not to Exceed $1,025,391.80 (Sponsor: Rod Herrmann) Councilmember Tom Besselman requested a separate vote on Council Bill 12004. A separate vote was taken, with the following results: Passed “Aye”: Beckering, Hanneke, Herrmann, Ohms, Reese, Stivison and West  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ “Nay”: None Absent: Feldman and Ohmes Abstained: Besselman File #48501 Approved by the Honorable Mayor on October 6, 2016 and is known as Ordinance 16-201 Bill 12008 An Ordinance Approving Amendment No. 4 with Tyler Technologies, Inc. Formerly Known as New World Systems Corporation, for the myInspections and Grants Module for the Logos Application in the Amount of $40,042.00, for a Total Amount Not to Exceed $1,538,362.00 (Sponsor: John Hanneke) Passed “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohms, Reese and Stivison “Nay”: None Absent: Feldman and Ohmes Approved by the Honorable Mayor on October 4, 2016 and is known as Ordinance 16-202 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12009 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Rowles Development LLC, an Approximate 2.55 Acre Tract of Land Known as 2943 Kandahar Drive (Sponsor: Jerry Reese) Bill 12010 An Ordinance Rezoning to City Zoning District R-1D (Single-Family Residential District) from St. Charles County Zoning District R-1E (Single-Family Residential District) an Approximate 2.55 Acre Tract of Land Located at 2943 Kandahar Drive (Sponsor: Jerry Reese) Bill 12011 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Dan Dokovic – Intelica CRE, an Approximate 0.396 Acre Tract of Land Known as 3050 West Clay Street (Sponsor: Jerry Reese) Bill 12012 An Ordinance Rezoning to City Zoning District C-2 (General Business District) from St. Charles County Zoning District C-2 (General Business District) an Approximate 0.396 Acre Tract of Land Located at 3050 West Clay Street (Sponsor: Jerry Reese)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ Bill 12013 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the 2016 Creek Stabilization Project – Foxglove and Boschert Creek Erosion Control Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsors: Mary West and Dave Beckering) Bill 12014 An Ordinance Authorizing Acceptance of the Sanitary Sewer Lift Station in New Town Gateway Phase 1 (Sponsor: Rod Herrmann) Bill 12015 An Ordinance Authorizing a Contract with Brotcke Well & Pump, Inc. for the Missouri Collector Wells Variable Speed Drive Replacement (Horizontal Collector Well Magnetic Drive) in an Amount Not to Exceed $122,918.00 (Sponsor: Dave Beckering) Bill 12016 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Watson Street 12FF Fire Flow Improvements Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsors: Dave Beckering and Ron Stivison) Bill 12017 An Ordinance Authorizing Amendment Number 2 to the Contract with Aerotek, Inc. to Provide One (1) Additional Project Manager for the Public Works Department in an Amount Not to Exceed $65,000.00 for a Total Amount Not to Exceed $177,000.00 (Sponsor: Mary Ann Ohms) Bill 12018 An Ordinance Repealing Parking Restrictions For the West Side of South Third Street From the Northern Curb Line of Jackson Street, North 120 Feet and Amending Schedule III, Table III-C of Chapter 350 of the Code of Ordinances by Establishing Parking Restrictions For the East Side of South Third Street From the Northern Curb Line of Jackson Street, North 120 Feet (Sponsor: Tom Besselman) Bill 12019 An Ordinance Repealing the Two-Hour Parking Restriction Existing on the East Side of Second Street Beginning 60 Feet North of the Northern Curb Line of Madison Street and Ending 114 Feet South of the Southern Curb Line of Jefferson Street and Directing Removal of the Four (4) Existing Parking Stalls Located Therein and Amending Schedule III, Table III-G of Chapter 350 of the Code of Ordinances by Establishing a No- Parking Loading Zone in that same area (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ Bill 12020 An Ordinance Authorizing a Congestion Mitigation and Air Quality Agreement with the Missouri Highways and Transportation Commission to Receive Congestion Mitigation and Air Quality (CMAQ) Federal Funding for the Flashing Yellow Arrow Signal Improvement Project (Sponsor: Mary Ann Ohms) Bill 12021 An Ordinance Authorizing a STP-Urban Program Agreement with the Missouri Highways and Transportation Commission to Receive Surface Transportation Program (STP) Funds for the West Clay Street Rehabilitation Project from Duchesne Drive to First Capitol Drive (Sponsors: Tom Besselman and Ron Stivison) Bill 12022 An Ordinance Authorizing an Engineering Services Contract with George Butler Associates, Inc. for the Boschert Creek Lower Trunk Main Project in an Amount Not to Exceed $103,627.00 (Sponsors: Mary Ann Ohms and Dave Beckering) Bill 12023 An Ordinance Authorizing Supplemental Agreement Number 1 to the Engineering Services Contract with Woodard and Curran, Inc. for the Design of the Elm Street and Sibley Street Culvert Replacement Project in an Amount of $32,574.00, for a Total Amount Not to Exceed $149,390.00 (Sponsor: Dave Beckering and Ron Stivison) Bill 12024 An Ordinance Authorizing an Agreement with Charter Communications for Fiber Ethernet, Internet and Voice Services for a Three Year Term in an Amount Not to Exceed $235,440.00 (Sponsor: John Hanneke) Bill 12025 An Ordinance Vacating 4.58 Acres of Right-of-Way Located Southwest of the Current Intersection of Truman Boulevard and Ehlmann Road and Approving the Truman and Ehlmann Vacation Plat (Sponsor: Jerry Reese) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Discussion Relative to Establishing a Meeting Date with the City of St. Charles School District Board of Education (Councilmember Jerry Reese) Councilmember Jerry Reese announced he met with City of Saint Charles School District Superintendent Jeff Marion. Mr. Marion has requested a joint meeting between the City of Saint Charles and the School District. The joint meeting will be held on Wednesday, February 15, 2017 at the school district’s administrative building.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ It was the consensus of the Councilmembers to schedule the meeting as proposed. It was also suggested to invite the Orchard Farm School District Board and the Francis Howell School District Board to the joint meeting. File #48634 CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. JERRY REESE seconded the motion. A roll call vote was taken with the following results: “Aye”: Besselman, Hanneke, Herrmann, Ohms, Reese, Stivison, West and Beckering. Nay”: None. Absent: Feldman and Ohmes. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of September 20, 2016 2. Public Hearing of September 20, 2016 File #48634 3. Special Council Meeting of September 27, 2016 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Special Council Work Session of September 20, 2016 b. Council Work Session of September 20, 2016 File #48489 2. Approval of Council Committee Motions/Actions/Recommendations a. Special Council Work Session of September 20, 2016 i. Mayor Faith and Members of the City Council thanked the Police Department for the presentation and recommended additional training, planning and security assessments of the interior of the building ii. Councilmember Feldman recommended the Police Department develop an active shooter training video that could be presented to the residents at future home owner association meetings b. Council Work Session of September 20, 2016 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Board of Adjustment Meeting of July 11, 2016 File #48502 2. Board of Adjustment Meeting of August 8, 2016 File #48503 3. Greater Saint Charles Convention & Visitors Commission Meeting of July 28, 2016 File #48522  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ 4. Greater Saint Charles Convention & Visitors Commission Meeting of August 25, 2016 File #48522 5. Housing Authority Commission Meeting of July 14, 2015 File #48541 6. Landmarks Board Meeting of August 29, 2016 File #48523 7. Landmarks Board Meeting of July 18, 2016 File #48523 8. Park and Recreation Work Session of July 6, 2016 File #48526 9. Park and Recreation Work Session of August 3, 2016 File #48526 10. Park and Recreation Board Meeting of August 17, 2016 File #48526 11. Senior Citizen Advisory Board Meeting of July 12, 2016 File #48510 12. Veterans Commission Meeting of August 8, 2016 File #48561 D. Receipt of Reports of the Director of Administration 1. Authorization to Fill Vacant Positions in Fire Department File #48636 2. Authorization to Fill Vacant Position in Community Development File #48637 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with St. Louis Blues for Sponsorship Advertising Agreement in an Amount not to exceed $45,000.00 C16-591 2. Supplemental Agreement No. 1 with Bax Engineering for Additional Engineering Services on the St. Linus/St. Leonard Sewer Improvement Project in an Amount not to exceed $14,721.75, for a Total Contact Amount not to exceed $41,669.75 C16-077 3. Supplemental Agreement No. 1 with Thouvenot, Wade & Moerchen, Inc. for Additional Engineering Services on the Randolph Street Water Main Replacement Project in an Amount not to exceed $10,767.00, for a Total Contract Amount not to exceed $57,426.00 C15-734 4. Contract with Reitz & Jens, Inc. for the Boschert Creek Levee Study in an Amount not to exceed $99,950.00 C16-580  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 4, 2016 ______________________________________________________________________________ F. Preliminary Plats (none) G. Miscellaneous 1. Approval of Home Improvement Loans File #48530 The Regular Council Meeting was adjourned at 7:43 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer