City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, November 1, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, John Hanneke, Laurie Feldman, Rod Herrmann, Bridget Ohmes, Jerry Reese, and Mary West. Absent: Ron Stivison. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Ron Stivison. JOHN HANNEKE seconded the motion. All voted in favor, motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. CU-2016-27. (St. Charles Oktoberfest, Inc. – Dan Foust) An application for a Conditional Use Permit from §400.230(C)(1)(c) for a Material Storage Yard in connection with a permitted use within the C-3 Highway Business District, specifically to approve outdoor storage in connection with a proposed warehouse at 102 Howard Street. The subject property is 0.57 acres and is located in Ward 1. (RCA Attached) B. Case No. Z-2016-12. (THD Design Group) An application to rezone upon annexation a 9.62 acre tract of land known as 500 Blanche Drive, from St. Charles County R1E Single-Family Residential District to City of St. Charles R- 1D Single-Family Residential District. The property will be located in Ward 3 upon annexation (Council Bill 12054) C. Case No. Z-2016-13. (St. Charles Properties) An application to rezone a tract of land known as 625 North Main Center, from I-2 Heavy Industrial District within the FPD Frenchtown Preservation District to I-1 Light Industrial District within the FPD Frenchtown Preservation District. The subject property is 7.42 acres in size and is located in Ward 1. Item is to be Held. The Planning and Zoning Commission approved to table this application until the November 21, 2016 Planning and Zoning Commission Meeting. (RCA Attached) D. Case No. Z-2016-14. (St. Charles Properties) An application to rezone a tract of land known as 625 North Main Center, from I-1 Light Industrial District within the FPD Frenchtown Preservation District to PD-MU Planned Development Mixed Use District within the FPD Frenchtown Preservation District. The subject property is 7.42 acres in size and is located in Ward 1. Item is to be Held. The  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Applicant Requests That This Item Remain On the Table until the November 21, 2016 Planning and Zoning Commission Meeting (RCA Attached) E. Case No. CU-2016-31. (Spire Wireless) An application for a Conditional Use Permit from §400.220(C)(1)(a) for a telecommunication antenna on the roof of an existing building within the C-2 General Business District located at 1551 Wall Street. The subject property is 3.92 acres and is located in Ward 4 (RCA Attached) F. Case No. CU-2016-32. (Cliff Heitmann – Bax Engineering) An application for a Conditional Use Permit from §400.220(C)(1)(a) for In-Vehicle Sales and Service associated with a new bank and drive-thru ATM on property immediately south of 1731 Zumbehl Road within the C-2 General Business District. The proposed subject property is 2.00 acres and is located in Ward 4 (RCA Attached) G. Case No. TA-2016-5 (City of St. Charles). An application to amend Chapter 400 of the Code of Ordinances by amending §400.1670 Prohibited Signs relative to Perimeter Window Lighting (Council Bill 12050) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Written and/or Verbal Messages from the Mayor Mayor Faith read a letter received by a resident who wanted to tell a story regarding one of the City of Saint Charles’ Police Officer Mark Grothe who assisted her with a flat tire on a Saturday. The resident stated Officer Grothe went above and beyond assisting her and that she is very thankful he was there to rescue her. Mayor Faith thanked Officer Mark Grothe for his service and dedication to the community. Mayor Faith read an article posted on Facebook regarding a recent visit by the City of Saint Charles to Lincoln Elementary School to teach the students about fire safety and escaping a house if it were to catch fire. One of the students was very nervous about the idea of doing this. Firefighter Brian Ezell sat with the student and allowed him to participate in the activity without the smoke or the alarm. Mayor Faith thanked Firefighter Brian Ezell for his service and dedication to the community. Mayor Faith announced upcoming events, Gene’s Shoes on Main Street is having an exhibit of “Collection of Shoes from the Past”, and the Veterans Day Program is being held on Friday, November 11th at 11am at the St. Charles Veteran’s Memorial at Bishops Landing. For more information on these and other events, visit www.historicstcharles.com. Update on Various Public Works Projects Director of Public Works Jerry Hurlbert provided a brief update on the Fairgrounds Road Project. PUBLIC COMMENT There were no public comments.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ RESOLUTIONS A Resolution of the City Of St. Charles, Missouri, Selecting an Underwriter in Connection with the Proposed Issuance and Sale of its Neighborhood Improvement District Limited General Obligation Bonds (New Town At St. Charles – Phase Ten-B Improvements), Series 2016, and Acknowledging Certain Matters Pursuant to MSRB Rules (Sponsors: Rod Herrmann and Mary Ann Ohms) Passed “Aye”: Reese, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Resolution R16-053 A Resolution Declaring One (1) 2008 Cues Model Sewer Video Inspection System and Components Mounted on a Chevrolet C4500 Box Van Chassis, One (1) 2008 Cues Model Sewer Video Inspection System and Components Mounted on a Chevrolet C5500 Box Van Chassis, and One (1) 2005 Bobcat T300 Compact Track Loader Assigned to the Public Works Department as Surplus Property and Authorizing Disposal by Trade-In (Sponsor: Rod Herrmann) Passed “Aye”: Reese, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Resolution R16-054 A Resolution Establishing a Policy Regarding Use of City Council Directives Funds (Sponsor: John Hanneke) Passed “Aye”: Reese, West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Resolution R16-054 BILLS FOR FINAL PASSAGE Bill 12026 An Ordinance Authorizing the Mayor and City Clerk to Execute and File the Budget for the 2017 Consolidated Annual Action Plan with the U.S. Department of Housing and Urban Development for a Community Development Block Grant (Fiscal Year 2017) (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-220 Bill 12027 An Ordinance Amending the Planned Development Agreement Between the City of St. Charles, Missouri and Schaeffer Homes, II Inc. (n/k/a Schaeffer Homes and Associates, Inc.) by Extending the Completion Date of Sales and Construction of New Homes in Bogey Club (Sponsor: Jerry Reese) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-221 Bill 12028 An Ordinance Amending Section 230.030 of the Code of Ordinances Pertaining to Noise Control Prohibited Uses (Sponsor: Jerry Reese) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-222 Bill 12029 An Ordinance Amending Sections 250.070, 250.080 and 250.090 of the Code of Ordinances of the City of Saint Charles, Missouri by Amending the Schedule of Prices of Grave Spaces, Burial Fees and Disinterment Fees in Oak Grove Cemetery, Effective January 1, 2017 (Sponsor: Tom Besselman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-223 Bill 12030 An Ordinance Amending Schedule III, Table III-A of Chapter 350 of the Code of Ordinances by Establishing a Parking Restriction on a Portion of the South Side of Adams Street Between North Fourth Street and North Third Street (Sponsor: Mary Ann Ohms) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-224 Bill 12031 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Installation of a Right Turn Lane at the Intersection of Veterans Memorial Parkway and Regency Parkway (Sponsor: Jerry Reese) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-225 Bill 12032 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the North Fairgrounds Road Alignment Study (Sponsor: Tom Besselman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-226 Bill 12033 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Zumbehl Road Traffic Corridor Study (Sponsors: Mary West, Jerry Reese, Rod Herrmann, Ron Stivison and Bridget Ohmes) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-227 Bill 12034 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Installation of a New Traffic Signal at the Intersection of Boschertown at Fox Hill Road/Charlestowne Village Drive (Sponsors: Mary Ann Ohms and Rod Herrmann) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-228 Bill 12035 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Harry S. Truman Boulevard Reconstruction Project (Sponsor: Jerry Reese) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-229 Bill 12036 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Installation of Flashing Yellow Left Arrow Signal Indications (Flashing Yellow Arrow Phase 2) (Sponsors: Dave Beckering and Bridget Ohmes) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-230 Bill 12037 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Muegge Road Interchange Improvements Project for Traffic Flow Improvements on Muegge Road at Missouri Routes 94 and 364 (Sponsors: Mary West and Laurie Feldman) Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-231 Bill 12038 An Ordinance Authorizing an Intergovernmental Agreement By and Between County of St. Charles and City of St. Charles for Use of St. Charles County Transportation Sales Tax Funds for the Convention Center Boulevard (f/k/a Fairgrounds Road) Extension Project (Sponsor: Laurie Feldman)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Passed “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese “Nay”: None Absent: Stivison Approved by the Honorable Mayor on November 3, 2016 and is known as Ordinance 16-232 BILLS FOR INTRODUCTION The following council bills were introduced with the exception of Council Bills 12053 and 12054: Bill 12039 An Ordinance Authorizing a Contract with Anthem (Blue Cross Blue Shield) to Provide a Self-Funded Medical Insurance and Prescription Drug Program to the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Their Eligible Spouses from February 1, 2017 Through January 31, 2018 in an Amount Not to Exceed $765,627 (Sponsor: Mary Ann Ohms) Bill 12040 An Ordinance Authorizing a Contract with Delta Dental to Provide the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Eligible Spouses With a Basic and Buy-Up Dental Program for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $82,465.92 (Sponsor: Mary Ann Ohms) Bill 12041 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Long Term Disability Insurance for Full-Time Employees for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $66,000 (Sponsor: Mary Ann Ohms) Bill 12042 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Group Term Life Insurance, Accidental Death and Dismemberment Insurance and Dependent Life Insurance for the City Council, Mayor and Full-Time Employees for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $43,000 (Sponsor: Mary Ann Ohms) Bill 12043 An Ordinance Authorizing a Five-Year Contract with Corporate Claims Management, Inc., to Provide Third-Party Claims Administration Services for the Period of January 1, 2017 through December 31, 2022 in an Amount Not Exceed $500,000.00 (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Bill 12044 An Ordinance Authorizing Amendment Number 1 to the Three-Year Contract with Melrose Pyrotechnics, Inc. (C15-746) to Provide One (1) Additional Fireworks Display on July 5, 2017 and One (1) Additional Fireworks Display on a Date To Be Determined in 2018 in the Amount of $69,000.00 for a Total Contract Amount Not to Exceed $241,350.00 (Sponsor: John Hanneke) Bill 12045 An Ordinance Authorizing a Contract with EJ Equipment, Inc. for the Purchase of Two 2017 Ford F-550, Sewer Pipe Video Inspection Vehicles in an Amount not to Exceed $452,484.37 (Sponsor: Rod Herrmann) Bill 12046 An Ordinance Authorizing a First Renewal Contract with HD Supply Waterworks, Ltd., for the Purchase of Miscellaneous Water Supplies Used by the Water Division in an Amount Not to Exceed $200,000.00 (Sponsor: Rod Herrmann) Bill 12047 An Ordinance Authorizing a Second Renewal Contract with Mississippi Lime Company for the Purchase of Standard Hydrated Lime for the Water Division in an Amount Not to Exceed $400,000.00 (Sponsor: Rod Herrmann) Bill 12048 An Ordinance Authorizing a Contract with Erb Equipment Company, Inc., for the Purchase of One (1) 2016 John Deere 331G Compact Track Loader, Two (2) 2016 John Deere 330G Skid Steer Loaders, and Attachments and Trailers in an Amount Not to Exceed $225,998.91 (Sponsor: Rod Herrmann) Bill 12049 An Ordinance Authorizing a Contract with Schulte Supply, Inc. for the Purchase of Neptune Automated Meter Reader (AMR) Water Meters and Components in an Amount Not to Exceed $230,000.00 (Sponsor: Rod Herrmann) Bill 12050 An Ordinance Amending Article XVI of Chapter 400 of the Code of Ordinances Sections Pertaining to Sign Regulations by Amending Section 400.1670 to Prohibit Perimeter Window Lighting (Sponsor: Mary Ann Ohms) Bill 12051 An Ordinance Approving the Record Plat for Fountain Lakes Commerce Center Plat Eleven, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Bill 12052 An Ordinance Approving the Record Plat for University Commons Plat Four, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Tom Besselman) Bill 12053 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by THD Design Group Approximately 9.62 Acres of Land With the Address of 500 Blanche Drive (Sponsor: Laurie Feldman) A motion was made by LAURIE FELDMAN to table Council Bill 12053 to the January 3, 2017, Regular Council Meeting pending additional information, a traffic study and a meeting with the developer and appropriate city staff members. The additional information requested is as follows: data showing the use and affect the proposed development will have on the sewer structures and roads and a copy of the plat for the proposed development be distributed to the full Council. MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: Stivison. Motion passed. Bill 12054 An Ordinance Rezoning to City Zoning District R1-D Single-Family Residential District From County Zoning District R1-E Single-Family Residential District, a 9.62 Acre Parcel of Land Located at 500 Blanche Drive (Sponsor: Laurie Feldman) A motion was made by LAURIE FELDMAN to table Council Bill 12054 to the January 3, 2017, Regular Council Meeting pending additional information, a traffic study and a meeting with the developer and appropriate city staff members. The additional information requested is as follows: data showing the use and affect the proposed development will have on the sewer structures and roads and a copy of the plat for the proposed development be distributed to the full Council. MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: West, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: Stivison. Motion passed. The applicant requested clarification on what information is being sought. Councilmember Feldman stated the following: Where do the lines tie into the development and who pays for this, who maintains the road leading into the development (believes it’s a county road), and the impact the proposed development will have on the Pearl Ridge Subdivision. Councilmember Rod Herrmann requested to add storm water to the list – how controlled, where the water will be going and the impact. Director Evans reported the preliminary plat of the development is available. It was reported the first step in all of this is to set up a meeting with Councilmember Feldman. Bill 12055 An Ordinance Authorizing the Vacation of a Utility Easement Located on Lots 58 and 59 of Governor Place Subdivision (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ Bill 12056 An Ordinance Authorizing Acceptance of Streets, Sidewalks, Storm Water Drainage Facilities, Street Lights and Traffic Signals for the North Duchesne Drive Project and Release of Security (Sponsor: Rod Herrmann and Dave Beckering) Bill 12057 An Ordinance Authorizing and Directing the Issuance, Sale and Delivery of not to exceed $3,600,000 Aggregate Principal Amount of Neighborhood Improvement District Limited General Obligation Bonds (New Town At St. Charles – Phase Ten-B Improvements), Series 2016; Prescribing the Form and Details of Said Bonds; Providing for the Levy and Collection of Annual Assessments for the Purpose of Paying the Principal of and Interest on Said Bonds as they become Due; and Authorizing Certain Other Documents and Actions in Connection Therewith (Sponsors: Rod Herrmann and Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by LAURIE FELDMAN to approve the Consent Agenda. DAVE BECKERING seconded the motion. A roll call vote was taken with the following results: “Aye”: Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese and West. Nay”: None. Absent: Stivison. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of October 18, 2016 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Street Committee Meeting of October 11, 2016 File #48498 b. Council Work Session (Closed Session) of October 11, 2016 File #48489 c. Council Work Session of October 11, 2016 File #48489 d. Technology Committee Meeting of October 18, 2016 File #48521 2. Approval of Council Committee Motions/Actions/Recommendations a. Street Committee Meeting of October 11, 2016 i. Consensus of the Street Committee members that the Police Department identifies No Parking Zones throughout the city by complaint and work with the Public Works Department for proper marking of the No Parking Zones of  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ these particular areas and makes no revisions to the current Street Maintenance Policies and Procedures at this time ii. Motion to introduce legislation creating a No Parking Zone on the south side of Adams Street between 4th Street and 3rd Street b. Council Work Session (Closed Session) of October 11, 2016 (none) c. Council Work Session of October 11, 2016 i. Motion to permit Ron Stivison to participate in tonight’s work session via video conferencing ii. Motion to excuse the absence of Councilmember Bridget Ohmes and Councilmember Mary West iii. Councilmember Beckering requested the 60th percentile salary/market data of comparable jobs for the cities of St. Peters, O’Fallon and Wentzville. Councilmember Beckering also requested the councilmembers receive the market data regarding benefit packages iv. Council President Mary Ann Ohms requested data as to why the report shows the City spending more than we have v. Councilmember Besselman inquired if staff could look into this (lack of sidewalks around new post office). Director Hurlbert reported this item can be placed on a future Street Committee agenda for discussion vi. Councilmember Beckering asked for the VRIP savings from the 2016 budget vii. Councilmember Beckering asked for additional data regarding salary comparison for Municipal Court viii. The following Department Presentations were referred to the November 8, 2016 Council Work Session: Information Technology, Media, Police, Fire, Tourism, Parks and Recreation, Public Works and Engineering d. Technology Committee Meeting of October 18, 2016 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Landmarks Board Meeting of September 19, 2016 File #48523 D. Receipt of Reports of the Director of Administration 1. Authorization to Fill Vacant Part-Time SCAT Bus Driver Position in Public Works Department File #48643  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ E. Approval of Contracts and Easements from $30,001 - $99,999 1. Second Renewal Contract with LRL Commercial Cleaning, Inc. for Janitorial Services at City Hall and the Senior Center from January 1, 2017 through December 31, 2017 in an Amount not to Exceed $36,359.52 C14-733 2. Supplemental Agreement No. 1 to the Engineering Services Contract with Thouvenot, Wade & Moerchen, Inc. for the Mo Flood Gate #1 Project in an Amount not to Exceed $6,808.00, for a Total Contract Amount not to Exceed $36,751.00 C16-076 F. Preliminary Plats (none) G. Miscellaneous 1. Contract with Hartford Insurance Company to Provide Voluntary Life and Voluntary Accidental Death and Dismemberment (AD&D) Insurance Coverage to the Council, Mayor and Full-Time Employees for the Period February 1, 2017 through January 31, 2018 File #48644 2. Contract with United Healthcare Specialty Benefits to Provide Vision Insurance for Full-Time Employees for the Period February 1, 2017 through January 31, 2018 File #48645 3. Approval to Initiate an Amendment to the Zoning Code Pertaining to Fencing Materials that May be Used to Construct a Fence File #48646 4. Approval of an Electronic Message Sign for MotoMart at 2801 North Highway 94 File #48647 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Written and/or Verbal Messages from the Council Members Councilmember Laurie Feldman announced the Helping Hands for the Holidays event will be held on Thursday, December 15th from 4-7pm at the St. Charles Convention Center. Donation boxes have been placed at City Hall and other departments of the city to receive winter coats, hats and gloves. For more information, visit www.stcharlesconventioncenter.com. Or call, 636/669-3000. APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes:  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 1, 2016 ______________________________________________________________________________ A. City Council Work Session on Tuesday, October 11, 2016, and following the required roll call vote in open session, the Council convened in closed session r relative to legal actions, causes of action, or litigation (RSMo 610.021.1) hiring, firing, disciplining or promoting of particular employees when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 6:30 p.m. BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering. “Nay”: None. Absent: Stivison. Motion passed. The Regular Council Meeting was adjourned at 8:28 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer