City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, November 15, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes and Mary West. Absent: Jerry Reese. A motion was made by ROD HERRMANN to allow Councilmember Ron Stivison to participate in tonight’s meeting via video conferencing. DAVE BECKERING seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Feldman, Hanneke, Herrmann, Ohmes, Ohms, West and Beckering. “Nay”: None. Absent: Reese. Motion passed. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absences of Councilmember Jerry Reese. DAVE BECKERING seconded the motion. All voted in favor, motion passed. PUBLIC HEARING There were no public hearings. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Performance by the Christmas Traditions Carolers Entertainment was provided by the Christmas Traditions Carolers. Presentation of Proclamation Declaring November 13 – 19, 2016 as “American Education Week” The Honorable Mayor Sally A. Faith presented a proclamation declaring November 13-19, 2016, as “American Education Week”. Larry DuFour representing the St. Charles Legion Post 312 accepted the proclamation. Mr. DuFour reported students from the community were asked to write an essay titled “Why I should Vote”. The following students were recognized: 1st Place Allie Curtit (St. Charles Borromeo Elementary); 2nd Place Waverly Boock (St. Charles Borromeo Elementary; and 3rd Place Lydia Kaushik (St. Charles Borromeo). Allie, Waverly and Lydia read their winning essays. Presentation of Proclamation Declaring November 22, 2016 as the 26th Annual “No Hunger Holiday” The Honorable Mayor Sally A. Faith presented a proclamation declaring November 22, 2016, as “No Hunger Holiday”. Representatives from the Harvester Knights of Columbus accepted the proclamation. For more information regarding the program, visit www.nohungerholiday.com.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: STRATEGIC PLAN COMMITTEE: Re-Appointment of Lisa Drier to a two-year term ending in November, 2018 Re-Appointment of Patricia Lang to a two-year term ending in November, 2018 Re-Appointment of Missy Palitzsch to a two-year term ending in November, 2018 Re-Appointment of Harlan Pals to a two-year term ending in November, 2018 Re-Appointment of Cort Schneider to a two-year term ending in November, 2018 Re-Appointment of Phyllis Schneider to a two-year term ending in November, 2018 Re-Appointment of Harold Burkemper to a two-year term ending in November, 2018 Re-Appointment of Kris Weidenbenner to a two-year term ending in November, 2018 Re-Appointment of Rich Hanneken to a two-year term ending in November, 2018 Re-Appointment of Judy Peters to a two-year term ending in November, 2018 BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Stivison, West, Beckering and Besselman. “Nay”: None. Absent: Reese. Motion passed. File #48518 Update Relative to Various Public Works Projects Director of Public Works Jerry Hurlbert provided a brief update regarding the West Clay Project (west of Duchesne). Mr. Hurlbert also provided a brief update regarding the Eastern Missouri Pavement Consortium Agreement between the City of Saint Charles and the City of O’Fallon, the Order of Business for future Board of Public Works agendas/meetings, the updates being implemented to the Project Management Reports. Budget Amendment No. 11 Councilmember Dave Beckering inquired if the County Road Board item was added to the budget amendment. Director of Administration Larry Dobrosky advised he will provide the answer to the full Council. File #48648 Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally A. Faith read a letter received by a resident thanking the City of Saint Charles and Councilmember Rod Herrmann for addressing a sidewalk issue. The Honorable Mayor Sally A. Faith announced Christmas Traditions will begin on Friday, November 25th from 11:00 a.m. – 9:00 p.m. For more information on this event and other events taking place, visit www.historicstcharles.com.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Resolution R16-056 A Resolution Declaring Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Resolution R16-057 A Resolution Declaring Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsors: John Hanneke and Ron Stivison) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Resolution R16-058 BILLS FOR FINAL PASSAGE Bill 12039 An Ordinance Authorizing a Contract with Anthem (Blue Cross Blue Shield) to Provide a Self-Funded Medical Insurance and Prescription Drug Program to the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Their Eligible Spouses from February 1, 2017 Through January 31, 2018 in an Amount Not to Exceed $765,627 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-234  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Bill 12040 An Ordinance Authorizing a Contract with Delta Dental to Provide the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Eligible Spouses With a Basic and Buy-Up Dental Program for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $82,465.92 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-235 Bill 12041 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Long Term Disability Insurance for Full-Time Employees for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $66,000 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-236 Bill 12042 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Group Term Life Insurance, Accidental Death and Dismemberment Insurance and Dependent Life Insurance for the City Council, Mayor and Full-Time Employees for the Period February 1, 2017 through January 31, 2018 in an Amount Not to Exceed $43,000 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-237 Bill 12043 An Ordinance Authorizing a Five-Year Contract with Corporate Claims Management, Inc., to Provide Third-Party Claims Administration Services for the Period of January 1, 2017 through December 31, 2022 in an Amount Not Exceed $500,000.00 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-238 Bill 12044 An Ordinance Authorizing Amendment Number 1 to the Three-Year Contract with Melrose Pyrotechnics, Inc. (C15-746) to Provide One (1) Additional Fireworks Display on July 3 5, 2017 and One (1) Additional Fireworks Display on a Date To Be Determined in 2018 in the Amount of $69,000.00 for a Total Contract Amount Not to Exceed $241,350.00 (Sponsor: John Hanneke) A motion was made by JOHN HANNEKE to amend Council Bill 12044 to reflect the one additional fireworks display date in 2017 to be held on July 3, 2017 and delete reference of July 5, 2017. BRIDGET OHMES seconded the motion. All voted in favor, motion passed. Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-239 Bill 12045 An Ordinance Authorizing a Contract with EJ Equipment, Inc. for the Purchase of Two 2017 Ford F-550, Sewer Pipe Video Inspection Vehicles in an Amount not to Exceed $452,484.37 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-240 Bill 12046 An Ordinance Authorizing a First Renewal Contract with HD Supply Waterworks, Ltd., for the Purchase of Miscellaneous Water Supplies Used by the Water Division in an Amount Not to Exceed $200,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-241 Bill 12047 An Ordinance Authorizing a Second Renewal Contract with Mississippi Lime Company for the Purchase of Standard Hydrated Lime for the Water Division in an Amount Not to Exceed $400,000.00 (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-242 Bill 12048 An Ordinance Authorizing a Contract with Erb Equipment Company, Inc., for the Purchase of One (1) 2016 John Deere 331G Compact Track Loader, Two (2) 2016 John Deere 330G Skid Steer Loaders, and Attachments and Trailers in an Amount Not to Exceed $225,998.91 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-243 Bill 12049 An Ordinance Authorizing a Contract with Schulte Supply, Inc. for the Purchase of Neptune Automated Meter Reader (AMR) Water Meters and Components in an Amount Not to Exceed $230,000.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-244 Bill 12050 An Ordinance Amending Article XVI of Chapter 400 of the Code of Ordinances Sections Pertaining to Sign Regulations by Amending Section 400.1670 to Prohibit Perimeter Window Lighting (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-245 Bill 12051 An Ordinance Approving the Record Plat for Fountain Lakes Commerce Center Plat Eleven, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-246 Bill 12052 An Ordinance Approving the Record Plat for University Commons Plat Four, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Tom Besselman) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-247 Bill 12055 An Ordinance Authorizing the Vacation of a Utility Easement Located on Lots 58 and 59 of Governor Place Subdivision (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-248 Bill 12056 An Ordinance Authorizing Acceptance of Streets, Sidewalks, Storm Water Drainage Facilities, Street Lights and Traffic Signals for the North Duchesne Drive Project and Release of Security (Sponsor: Rod Herrmann and Dave Beckering) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese Approved by the Honorable Mayor on November 16, 2016 and is known as Ordinance 16-249 Bill 12057 An Ordinance Authorizing and Directing the Issuance, Sale and Delivery of not to exceed $3,600,000 Aggregate Principal Amount of Neighborhood Improvement District Limited General Obligation Bonds (New Town At St. Charles – Phase Ten-B Improvements), Series 2016; Prescribing the Form and Details of Said Bonds; Providing for the Levy and Collection of Annual Assessments for the Purpose of Paying the Principal of and Interest on Said Bonds as they become Due; and Authorizing Certain Other Documents and Actions in Connection Therewith (Sponsors: Rod Herrmann and Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman and Hanneke “Nay”: None Absent: Reese  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Approved by the Honorable Mayor on November 15, 2016 and is known as Ordinance 16-233 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12058 An Ordinance Repealing Ordinance 16-185 and Amending Chapter 400 of the Code of Ordinances by Establishing a Residential Permit Parking District in the Area Around St. Charles High School (Sponsors: Mary Ann Ohms and Dave Beckering) Bill 12059 An Ordinance Amending Section 700.150 Pertaining Water Service Rates, Deposits and Fees Recommended By the Board of Public Works and Established by Ordinance (Sponsor: Mary Ann Ohms) Bill 12060 An Ordinance Authorizing a Contract with the Compass Minerals America, Inc., through the St. Charles County Cooperative Purchasing Agreement, for the Purchase of Approximately 2,500 Tons of Bulk Road Salt for the 2016/2017 Winter Season in an Amount Not to Exceed $140,000.00 (Sponsor: Mary Ann Ohms) Bill 12061 An Ordinance Authorizing an Intergovernmental Cooperation Agreement Between the City of St. Charles and St. Charles County Department of Corrections to Furnish, Deliver and Provide Housing for Prisoners of the St. Charles Municipal Court in an Amount not to Exceed $12,000.00 (Sponsor: Jerry Reese) Bill 12062 An Ordinance Authorizing an Intergovernmental Cooperation Agreement Between the City of St. Charles and Lincoln County Department of Corrections to Furnish, Deliver and Provide Housing for Prisoners of the St. Charles Municipal Court in an Amount Not to Exceed $12,000.00 (Sponsor: Jerry Reese) Bill 12063 An Ordinance Authorizing Agreements with Public Service Agencies for Administering Programs Benefiting St. Charles Citizens Utilizing Community Development Block Grant Funds for the Program Year January 1, 2016 - December 31, 2016 (Sponsor: Mary Ann Ohms) Bill 12064 An Ordinance Authorizing a Subrecipient Agreement with Habitat for Humanity of St. Charles County for Neighborhood Stabilization Program Property Acquisition and Development in an Amount Not to Exceed $183,693.08 (Sponsor: Mary West)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ Councilmember Laurie Feldman and Councilmember Mary West requested to be added as sponsors to Council Bill 12064. Bill 12065 An Ordinance Approving the Record Plat for Eagle Creek Commercial Resubdivision of Lot 2, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Mary West) Bill 12066 An Ordinance Amending Schedule III, Table III-A of Chapter 350 of the Code of Ordinances by Establishing a Parking Restriction on a Portion of the East Side of Summit Pointe Court (Sponsors: Rod Herrmann, Mary Ann Ohmes, Bridget Ohmes, John Hanneke and Tom Besselman) Bill 12067 An Ordinance Amending Schedule III, Table III-A of Chapter 350 of the Code of Ordinances by Establishing a Parking Restriction on a Portion of the South Side of Jefferson Street Between Kingshighway and Third Street (Sponsors: Mary Ann Ohms, Rod Herrmann, Bridget Ohmes, Tom Besselman and John Hanneke) Bill 12068 An Ordinance Amending Ordinance Number 15-285 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2016 (Budget Amendment #11) (Sponsor: Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Appointment to Board of Adjustment Councilmember Dave Beckering thanked Dr. James Hood for his many years of service to the City of Saint Charles, Missouri. A motion was made by DAVE BECKERING to approve the appointment of Board of Adjustment Alternate Member Maureen Rogers-Bouxsein to fill a vacant term ending in January 2018. MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Stivison, West, Beckering, Besselman, Feldman, Hanneke and Herrmann. “Nay”: None. Absent: Reese. Motion passed. File #48649 CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. TOM BESSELMAN seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohms, Stivison, West, Beckering, Besselman, Feldman, Hanneke, Herrmann and Ohmes. Nay”: None. Absent: Reese. Motion passed.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ A. Approval of Council Minutes 1. Regular Council Meeting of November 1, 2016 2. Public Hearing of November 1, 2016 File #48650 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes (none) 2. Approval of Council Committee Motions/Actions/Recommendations (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Board of Adjustment Meeting of October 10, 2016 File #48502 2. Special Business District Meeting of August 4, 2016 File #48511 3. Special Business District Meeting of September 8, 2016 File #48511 4. Park & Recreation Board Meeting of September 21, 2016 File #48526 5. Fair Housing Commission Meeting of April 21, 2016 File #48560 6. Audit Committee Meeting of June 16, 2016 File #48609 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – October 2016 File #48503 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with M&H Concrete Contractors, Inc. for Snow Removal Services for the 2016/ 2017 Winter Season in an Amount not to exceed $70,000.00 C16-668 2. Contract with Commercial Installation and Construction, d/b/a Image Flooring of St. Louis for all labor, material, equipment, supervision, delivery, removals, dumping, fuel surcharges, insurance, traffic control, safety items and all other related items necessary to Replace the Flooring on the First Floor of the Police Department in an Amount not to Exceed $42,241.50 C16-669 F. Preliminary Plats (none)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI November 15, 2016 ______________________________________________________________________________ G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of October 2016 File #48516 2. Approval of Arts and Culture Commission Expenditure File #48651 3. Approval of Home Improvement Loans and/or Grants File #48530 4. October 2016 Investment Report File #48517 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Written and/or Verbal Messages from the Council Members Councilmember Laurie Feldman announced the Boy Scouts have distributed blue bags on the doors of our residents for collection of canned goods for the holiday season. TABLED BILLS No action taken on the following tabled bills: Bill 12053 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by THD Design Group Approximately 9.62 Acres of Land With the Address of 500 Blanche Drive (Sponsor: Laurie Feldman) (Tabled at the November 1, 2016 Regular City Council Meeting) Bill 12054 An Ordinance Rezoning to City Zoning District R1-D Single-Family Residential District From County Zoning District R1-E Single-Family Residential District, a 9.62 Acre Parcel of Land Located at 500 Blanche Drive (Sponsor: Laurie Feldman) (Tabled at the November 1, 2016 Regular City Council Meeting) The Regular Council Meeting was adjourned at 7:55 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer