City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, December 20, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Mary West. Absent: Laurie Feldman and Ron Stivison. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Laurie Feldman and Councilmember Ron Stivison. JOHN HANNEKE seconded the motion. A roll call vote was taken, with the following results: “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman. “Nay”: None. Absent: Feldman and Stivison. Motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. CU-2016-36. (Missouri Network Utility Transport, LLC – Anthony Barajas) An application for a Conditional Use Permit from §400.220(C)(1)(a) for a telecommunication tower within the C-2 General Commercial District located on the east side of Elm Street within City right-of-way of said street, approximately 170 feet north of the intersection of Elm Street and Millstone Corporate Drive. The subject property is located in Ward 8. Item to be withdrawn per Applicant’s Request. (Supplemental RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Presentation of City Lights Awards The Honorable Mayor Sally A. Faith and GIS Coordinator Chuck Lovelace presented the 13 th Annual City Lights Awards to the following: Mayor’s Choice Award 901 Penrose Lane (Mayor’s Choice Award) Ward Two 1041 Pike Street 1000 Pike Street Ward Five 2816 Diekamp Farm Trail  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Ward Seven 616 Pine Street 901 Lindenwood Avenue Ward Nine 19 Belle Plain Drive 95 Susan Drive 1717 Elm Street 620 Nancy Drive 616 Norwich Drive The Honorable Mayor Faith thanked everyone for their participation and announced a map to the recipient’s addresses will be placed on the city’s website for everyone to visit the displays in person. Verbal Update on Various Public Works Projects Director of Engineering Jerry Hurlbert provided a brief update on the following projects: West Clay Road, Pralle Lane Water Main, Riverview Lift Station and the Hwy 94 Water Tower. Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointment: LANDMARKS BOARD Appointment of Robert Greve to fill a three year term ending in February, 2020. JOHN HANNEKE seconded the motion. A roll call vote was taken with the following results: “Aye”: Besselman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering. “Nay”: None. Absent: Feldman and Stivison. Motion passed. File # 48518 Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally Faith read an email she received today in regards to dispatchers Melanie Muich, Kathleen Thompson, Daphne Dangler and Becca Cane; the officers and Fire Department staff on duty this past weekend; Sgt. Grove and Daryl Hampel; and all the Public Works staff who worked countless hours to deal with a difficult weekend. This was a great example of professionalism, teamwork and Pride in the work you all do. Thank you to all that were involved – you all did an outstanding job. The Honorable Mayor Sally Faith reported there are only three more days of Christmas Traditions. Mayor Faith also reported upcoming events at the Family Arena and Foundry Art Centre. For more information on these and other events, visit www.historicstcharles.com.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Adopting the Capital Improvement Program for the City of Saint Charles, Missouri, for the Fiscal Years 2017 Through 2022 (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: Feldman and Stivison Approved by the Honorable Mayor on December 22, 2016 and is known as Resolution 16-062 A Resolution Declaring Certain Fire Department Equipment to be Surplus Property and Authorizing Disposal by On-Line Auction Service GovDeals (Sponsors: Mary Ann Ohms and John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: Feldman and Stivison Approved by the Honorable Mayor on December 22, 2016 and is known as Resolution 16-063 A Resolution Declaring the City of St. Charles Support of the EDC Business & Community Partners Report, as prepared by MarksNelson, for Developing a Long Term Economic Development Strategy for the City and County (Sponsor: Mary West) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: Feldman and Stivison Approved by the Honorable Mayor on December 22, 2016 and is known as Resolution 16-064 A Resolution Declaring the City Council’s Support for the Arena Parkway/Page Planning District Master Plan and the Plans Goals and Objectives (Sponsors: Laurie Feldman and Mary West) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: Feldman and Stivison Approved by the Honorable Mayor on December 22, 2016 and is known as Resolution 16-065  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ BILLS FOR FINAL PASSAGE Bill 12069 An Ordinance Approving an Amendment to the New Town Regulating Plan Urban Code of the New Town at St. Charles to Amend the House Type and Setback Standards for the T3 Sub-Urban Transect Zone, T4 General Urban Transect Zone and T5 Urban Center Transect Zone (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-261 Bill 12070 An Ordinance Authorizing Amendment Number 2 to the Contract with the Foundry Art Centre for the Management of the Art Centre in the Amount Not to Exceed $330,000 (Sponsors: Mary Ann Ohms, Mary West and Jerry Reese) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-262 Bill 12071 An Ordinance Amending Schedule IV, Table IV-A of Chapter 350 of the Code of Ordinances by Establishing Parking Restrictions on the St. Charles (O’Dell) Senior Center Parking Lot (Sponsors: Jerry Reese and Tom Besselman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-263 Bill 12072 An Ordinance Computing the Final Costs of Certain Improvements Within and Benefitting the Phase Ten-B Area of the New Town at St. Charles Phase Ten Neighborhood Improvement District of the City of Saint Charles; Apportioning the Cost of Such Improvements Among the Properties Benefited; Assessing the Final Costs as Special Assessments; and Providing Further Authority, All Pursuant to the Neighborhood Improvement District Act (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Approved by the Honorable Mayor on December 20, 2016 and is known as Ordinance 16-264 Bill 12073 An Ordinance Authorizing an Eastern Missouri Pavement Consortium Agreement Between the City of St. Charles and the City of O’Fallon, Missouri in an Amount Not to Exceed $12,000.00 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-265 Bill 12074 An Ordinance Amending Sections 400.050, 400.150, 400.180, 400.240 and 400.530 of the Code of Ordinances to Add: Definitions of “Shipping Container” “Shipping Container Home” and “Shipping Container Structure”; Shipping Container Home as a Conditional Use in the R-1C, R-1D, R-1E Single Family Residential Districts; Shipping Container Homes as a Permitted Use in the R-M Manufactured/Modular Residential District; Shipping Container Structures as a Permitted Use in the I-1 Light Industrial District; Shipping Container Structure as a Permitted Accessory Building (Sponsor: Dave Beckering) Councilmember Tom Besselman requested a separate vote on Council Bill 12074. Passed “Aye”: Ohmes, Ohms, Reese, West, Beckering, Hanneke and Herrmann “Nay”: Besselman Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-266 Bill 12075 An Ordinance Amending Section 400.550 of the Code of Ordinances Pertaining to Fence Construction Material (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-267 Bill 12076 An Ordinance Approving the Record Plat for North Village Plat One Resubdivision of Lot 5, a Subdivision of the City of Saint Charles, Missouri (Sponsor: John Hanneke) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-268 Bill 12077 (Supplemental RCA Attached) An Ordinance Adopting a Budget for the City for the Period from January 1, 2017 to December 31, 2017, and Appropriating Money in the City Treasury to Pay the Cost of Operating the City Government During That Period in Accordance with the Budget (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-269 Bill 12078 An Ordinance Amending Section 100.150 of the Code of Ordinances Relating to Penalties for Ordinance Violations (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-270 Bill 12079 An Ordinance Repealing Ordinance No. 2016-177 and Enacting a New Ordinance to Adopt Positions, Pay Grades, Salary Ranges and Other Compensation for Employees for 2017; and Providing for an Effective Date (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-271 Bill 12080 An Ordinance Authorizing a Student Clinical Site Affiliation Agreement Between the City of St. Charles and the St. Charles County Ambulance District For Practical Learning and/or Clinical Experiences for EMS Students (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-272  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Bill 12081 An Ordinance Authorizing a Student Clinical Site Affiliation Agreement Between the City of St. Charles, Missouri and Pike-Lincoln Technical Center For Practical Learning and/or Clinical Experiences for EMS Students (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-273 Bill 12082 An Ordinance Authorizing the First Renewal of the Contract with Equilon Enterprises LLC dba Shell Oil Products US For Unleaded and Diesel Fuel for the Term of January 1, 2017 through December 31, 2017 in an Amount Not to Exceed $660,000 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-274 Bill 12083 An Ordinance Authorizing a Labor Agreement Between the City of St. Charles, Missouri and the Fraternal Order of Police of Eastern Missouri Lodge 15 for the Police Service Officers, Communications and Records Employee Bargaining Unit for the Period Beginning January 1, 2017 through December 31, 2019 (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-275 Bill 12084 An Ordinance Authorizing Supplemental Agreement No. 3 to the Engineering Services Contract with AECOM to Provide Additional Engineering Services for the Truman Road Reconstruction Project in an Amount of $28,990.00, for a Total Contract Amount Not to Exceed $300,985.00 (Sponsor: Jerry Reese) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-276  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Bill 12085 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the West Clay Rehabilitation East Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsors: Tom Besselman and Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-277 Bill 12086 An Ordinance Authorizing an Agreement with McBride Town Development LLC (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-278 Bill 12087 An Ordinance Authorizing a Contract with IESI MO Champ Landfill, LLC, for Landfill Services for the City’s Sanitary Sewer Operations in an Amount Not to Exceed $250,000 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-279 Bill 12088 An Ordinance Approving the Record Plat for North Village Plat One Resubdivision of Lot 2, a Subdivision of the City of Saint Charles, Missouri (Sponsor: John Hanneke) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-280 Bill 12089 An Ordinance Authorizing a Relocation Agreement with Charter Communications Entertainment I, LLC for the Relocation of Overhead Utilities to an Underground System  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ for the Droste Road Reconstruction Project in an Amount Not to Exceed $43,801.92 (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-281 Bill 12090 An Ordinance Authorizing a Relocation Agreement with Union Electric Company d/b/a Ameren Missouri for the Relocation of Overhead Utilities to an Underground System for the Droste Road Reconstruction Project in an Amount Not to Exceed $181,058.46 (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-282 Bill 12091 An Ordinance Authorizing Supplemental Agreement No. 3 to the Engineering Services Contract with Cole and Associates, Inc. to Provide Additional Engineering Services for the Droste Road Reconstruction Project in an Amount of $6,967.50, for a Total Contract Amount Not to Exceed $353,826.25 (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-283 Bill 12092 An Ordinance Authorizing a Contract with Gershenson Construction Company, Inc. for the Zumbehl/Friedens Pavement Rehabilitation Project in an Amount Not to Exceed $1,422,596.50 (Sponsors: Laurie Feldman, Mary West and Jerry Reese) Councilmember Tom Besselman requested a separate vote on Council Bill 12092. Passed “Aye”: Ohms, Reese, West, Beckering, Hanneke, Herrmann and Ohmes “Nay”: None “Abstain”: Besselman File #48501 Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-284  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Bill 12093 An Ordinance Authorizing Supplemental Agreement Number 1 to the Engineering Services Contract with CDG Engineers, Inc. to Provide Engineering Services for the Rio Vista Drive Culvert and South Fifth Street Culvert Replacement Projects in the Amount of $18,500.00 for a Total Amount Not to Exceed $168,500.00 (Sponsors: Laurie Feldman and Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-285 Bill 12094 An Ordinance Approving an Amendment to the New Town Regulating Plan Transect Zone Map for a Portion of the New Town at St. Charles from Areas Identified as T4 General Urban Transect Zone, T5 Urban Center Transect Zone, T6 Urban Core Transect Zone, CS Civic Space and CP Civic Parking to T4 General Urban Transect Zone, T5 Urban Center Transect Zone, CS Civic Space and CP Civic Parking and changing Drive and Building Layouts to Approximately 38.41 Acres Generally Located North and South of Barter Street, North and South of Island Harbor Drive, South and West of Granger Boulevard South of New Town Lake Drive and North and South of Simeon Bunker Street (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-286 Bill 12095 An Ordinance Amending Section 400.540 of the Code of Ordinances Pertaining to Corner Visibility (Sponsor: Rod Herrmann) Councilmember Tom Besselman requested a separate vote on Council Bill 12095. Passed “Aye”: West, Beckering, Hanneke, Herrmann, Ohmes and Ohms “Nay”: Reese and Besselman Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-287 Bill 12096 An Ordinance Authorizing the Binding of Insurance Coverage with Arthur J. Gallagher Risk Management Services, Inc. for the Purpose of Placing Various Lines of Insurance Coverage for the year 2017 in an Amount Not to Exceed $777,516.00 (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-288 Bill 12097 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Merz Investments, LP, Approximately 160.3 Acres of Land Known as the Merz Tract (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-289 Bill 12098 An Ordinance Rezoning to City Zoning District PD-MU (Planned Development-Mixed Use District) From County Zoning District I-2 (Heavy Industrial District), a 160.3 Acre Parcel of Land Located on the Southeast Side of New Town Boulevard, Northeast of Mueller Road; Approving the Preliminary Development Plan of New Town Merz PD- MU in Connection Therewith; and Approving a Development Agreement (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Hanneke “Nay”: None Absent: Stivison and Feldman Approved by the Honorable Mayor on December 27, 2016 and is known as Ordinance 16-290 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12099 An Ordinance Authorizing an Intergovernmental Cooperation Agreement Between the City of St. Charles and REJIS Commission to Provide 2017 Law Enforcement Services for the Police Department for Communications and Computer Service in an Amount Not to Exceed $41,648.98 (Sponsor: Jerry Reese) Bill 12100 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles, Missouri and Charlestowne Crossing, LLC for Street Concrete Enhancement (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Bill 12101 An Ordinance Authorizing a First Renewal Contract with Schreiter Ready-Mix & Materials, Inc. for Ready Mix Concrete Supply Services for the Public Works Department in an Amount Not to Exceed $155,000.00 (Sponsor: Rod Herrmann) Bill 12102 An Ordinance Authorizing Supplemental Agreement Number 1 to the Engineering Services Contract with EFK Moen, LLC to Provide Engineering Services for the 94 Corridor Study Project in the Amount of $108,632.00 for a Total Amount Not to Exceed $408,539.68 (Sponsor: Mary West) Bill 12103 An Ordinance Authorizing an Intergovernmental Agreement By and Between City of St. Charles and the Pattonville Fire Protection District for Blue Card Incident Command System Training (Sponsor: Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by JERRY REESE to approve the Consent Agenda. DAVE BECKERING seconded the motion. A roll call vote was taken with the following results: “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohmes, Ohms and Reese. Nay”: None. Absent: Stivison and Feldman. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of November 15, 2016 2. Regular Council Meeting of December 6, 2016 3. Public Hearing of December 6, 2016 File #48656 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes (none) 2. Approval of Council Committee Motions/Actions/Recommendations (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Convention Center Oversight Committee Meeting of October 3, 2016 File #48563 2. Board of Public Works Meeting of October 24, 2016 File #48524 3. Park & Recreation Board Meeting of October 19, 2016 File #48526 4. Park & Recreation Work Session of November 2, 2016  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ File #48526 5. Planning and Zoning Commission Meeting of October 24, 2016 File #48533 D. Receipt of Reports of the Director of Administration 1. Authorization to fill a Vacant Project Manager (Engineer II) Position in the Engineering Department File #48657 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – November 2016 File #48503 3. Authorization to Conduct a Testing Process to Establish an Eligibility List for Hiring Police Officers and PSO Candidates File #48658 4. Council Confirmation of James Wright as Public Works File #48659 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Fred Weber, Inc. for the Purchase of Rock, Gravel and Sand for Public Works in an Amount not to exceed $50,000.00 C16-745 2. Contract with K&P Precast, Inc. for the Purchase of Manhole Frames, Covers, Risers and Miscellaneous Supplies for Public Works (CY 2017) in an Amount not to exceed $60,000.00 C16-746 3. Contract Amendment No. 2 with K&P Precast, Inc. for the Purchase of Manhole Frames, Covers, Risers and Miscellaneous Supplies for Public Works (CY 2016) in the Amount of $8,000.00, for a Total Contract Amount not to exceed $54,000.00 C16-231 4. Contract with Fred Weber, Inc. for the Purchase of Asphalt for Public Works in an Amount not to exceed $80,000.00 C16-747 5. Second Renewal Contract with Roadside Systems for the 2017 Annual GPS/AVL Equipment and Software for Facilities, Street and Water Divisions in an Amount not to exceed $31,580.00 C15-237 6. Contract with Aqseptence Group, Inc. for the Purchase of 278 Roediger Cont. Conversion Kit (Airvac Vacuum Controllers) in an Amount of $82,596.58 C16-748 7. Supplemental Agreement No. 1 with Bax Engineering for additional Engineering Services for Preparation of Construction Plans on the 2016  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Annual Sidewalk Maintenance Project in an Amount of $5,249.00; for a Total Contract Amount not to exceed $33,206.00 C16-186 8. First Renewal Contract with SSM Health Care St. Louis for Firefighter Annual Physicals for the 2016 Calendar Year in an Amount not to exceed $39,690.00 C15-526 9. Contract with Missouri Lawyers for Publication and Advertisement Services in the St. Charles Business Record and the St. Louis Countian for the City of Saint Charles for the term of January 1, 2017 through December 31, 2017 in an Amount not to exceed $40,350.00 C16-749 10. Second Renewal Contract with Starcrest, Inc. for Uniform Dry Cleaning Services for the Police Department in an Amount not to exceed $35,000.00 C15-101 11. Contract with T-Mobile USA, Inc. for Wireless and Voice and Data Services to the City for the Period of January 1, 2017 through December 31, 2017 in an Amount not to exceed $75,000.00 C16-750 12. First Renewal Contract with Leon Uniform Company, LLC. for Uniforms and Equipment for the Police Department in an Amount not to exceed $40,000.00 C16-031 F. Preliminary Plats (none) G. Miscellaneous 1. November 2016 Investment Report File #48517 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Written and/or Verbal Messages from the Council Members TABLED BILLS No action taken on the following tabled bills: Bill 12053 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by THD Design Group Approximately 9.62 Acres of Land With the Address of 500 Blanche Drive (Sponsor: Laurie Feldman) (Tabled at the November 1, 2016 Regular City Council Meeting)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI December 20, 2016 ______________________________________________________________________________ Bill 12054 An Ordinance Rezoning to City Zoning District R1-D Single-Family Residential District From County Zoning District R1-E Single-Family Residential District, a 9.62 Acre Parcel of Land Located at 500 Blanche Drive (Sponsor: Laurie Feldman) (Tabled at the November 1, 2016 Regular City Council Meeting) APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes: A. City Council Work Session on Tuesday, November 15, 2016, relative to legal actions, causes of action, or litigation (RSMo 610.021.1), leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefor (RSMo 610.021.3) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 6:30 p.m. JERRY REESE seconded the motion. A roll call vote was taken, with the following results: “Aye”: West, Beckering, Besselman, Hanneke, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: Stivison and Feldman. Motion passed. The Regular Council Meeting was adjourned at 7:48 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer