City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, April 18, 2017, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Dave Beckering, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Mary West. Absent: None. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48664 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. ADMINISTRATION OF OATH OF OFFICE The Honorable Mayor Sally A. Faith administered the oath of office to newly appointed Councilmember Ward 9 Bart Haberstroh. ADMINISTRATIVE HEARING The President of the Council Mary Ann Ohms announced that the following Administrative Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: 1. Appeal of a Decision of the Historic Landmarks Preservation and Architectural Review Board to Deny the Request of a Revision to the Previously-Approved Plans for a New Banquet Center located at 1115-1117 South Main Street. Case No. C/A 2015-17(SP) (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: CEMETARY ADVISORY COMMITTEE Re-appointment of Lucille Wichens for a 3 year term ending March 2020 CONVENTION & VISITORS COMMISSION Re-appointment of Sheri Steffens for a 3 year term ending March 2020 Re-appointment of Tim Lewin for a 3 year term ending April 2020 Re-appointment of Michelle Giessman for a 3 year term ending April 2020 FAIR HOUSING COMMISSION Re-appointment of Doug Meyer for a 3 year term ending April 2020 VETERANS COMMISSION Re-appointment of Bob Peitz for 3 year term ending March 2020  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Re-appointment of Don Lauer for a 3 year term ending March 2020 Re-appointment of Tom Kuypers for a 3 year term ending March 2020 PLAZA AT NOAH’S ARK COMMUNITY IMPROVEMENT DISTRICT Appointment of Mike Norbutas to act as Successor Director to the Board of Directors of the Plaza at Noah’s Ark CID with a 4 year term expiring May 2021 Appointment of Stephanie Webster to act as Successor Director to the Board of Directors of the Plaza at Noah’s Ark CID with a 4 year term expiring May 2021 Appointment of Bruce Evans to act as Successor Director to the Board of Directors of the Plaza at Noah’s Ark CID with a 4 year term expiring May 2021 LAURIE FELDMAN seconded the motion. All voted in favor, motion passed. File #48661 Update on Various Road Projects Director of Engineering Jerry Hurlbert provided brief updates on the following projects: 2017 concrete replacement and crack sealing, Zumbehl/Friedens Road, Friedens/Hwy 94, Droste Road, Truman Road, First Capitol, Hwys 94 & 370 Bike Trail, Randolph water main, Watson water main, and sanitary sewer manhole repairs. Director Hurlbert further reported there are 16 public meetings being held over the next 4 to 6 weeks to provide updates on Westover traffic calming project and the Boschert Creek project. Director Hurlbert indicated he will be forwarding a list of the 16 meetings along with information regarding each meeting to the full Council. Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally Faith read an email received from a gentleman thanking Firefighters/Paramedics Tim Metz and Michael Cannon for their outstanding professionalism, dedicated attitude, and knowledge and courtesy they provided to his wife in response to a 911 call on Saturday, April 8th. The Honorable Mayor Sally Faith announced upcoming events taking place in the City. For information on the City’s upcoming events, visit www.stcharlesparks.com and www.historicstcharles.com PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Establishing a Policy Regarding Use of City Council Directives Funds for the Annual Employee Holiday Party and Recognition Event (Sponsor: John Hanneke) Passed “Aye”: Besselman, Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Resolution 17-14 A Resolution Establishing a Policy Regarding Budgeting for the Sponsorship of Area High Schools Senior Night / Graduation Night Lock-In Events (Sponsor: John Hanneke) Passed “Aye”: Besselman, Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Resolution 17-15 A Resolution Declaring Property Assigned to the Police Department as Surplus Property; Authorizing Sale at Online Auction and Authorizing Recycling of Property without Resale Value; and Authorizing Donation of One Vehicle to the Eastern Missouri Police Academy (Sponsor: Jerry Reese) Passed “Aye”: Besselman, Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Resolution 17-16 A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Besselman, Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Resolution 17-17 BILLS FOR FINAL PASSAGE Bill 12171 An Ordinance Amending Chapter 400 of the Code of Ordinances by Amending Sections 400.050, 400.210(C) and 400.220(C) Pertaining to Community Service Establishments (Sponsor: Mary Ann Ohms) Discussion was held regarding adding a minimum distance from a community service establishment from any other land use. It was reported a minimum distance requirement between uses is a substantive issue and would require a recommendation of the Planning & Zoning Commission. Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-072 Bill 12172 An Ordinance Approving the Record Plat for The New Town at St. Charles Plat Six-N, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-073 Bill 12173 An Ordinance Approving the Record Plat for The New Town at St. Charles Gateway District Plat Three a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-074 Bill 12174 An Ordinance Approving the Record Plat for The New Town at St. Charles Gateway District Plat Four a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-075 Bill 12175 An Ordinance Amending the Agreement Between the City of St. Charles and the Missouri Highways and Transportation Commission to Participate in the Missouri Department of Transportation (MoDOT) Work Zone Enforcement Program By Increasing Expense Reimbursement Eligibility to $47,000.00 for the Period of July 1, 2016 Through December 31, 2017 (Sponsor: John Hanneke) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-076  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Bill 12176 An Ordinance Authorizing Supplemental Agreement Number 1 to the Engineering Services Contract with Reitz & Jens, Inc. for the Boschert Creek Levee Study in the Amount of $220,000.00, for a Not to Exceed Amount of $319,950.00 (Sponsors: Rod Herrmann and Bridget Ohmes) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 19, 2017 and is known as Ordinance 17-077 Bill 12177 An Ordinance Authorizing a Memorandum of Understanding Between the Saint Charles County Police Department Cyber Crime Unit (“SCCPDCCU”) and the City of Saint Charles to Provide Investigative and Forensic Assistance to the City in the Field of Computer and Internet Investigations (Sponsor: Jerry Reese) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-078 Bill 12178 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles, Missouri and NT Home Builders, LLC for Street Concrete Enhancement (Sponsor: Rod Herrmann) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-079 Bill 12179 An Ordinance Authorizing Amendment Number 1 to the Professional Services Contract with Woodard & Curran, Inc. for the SCADA System Repairs, Replacements and Reprogramming in the amount of $84,804.00, for a Total Contract Amount Not to Exceed $213,996.00 (Sponsors: Rod Herrmann and Bridget Ohmes) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-080  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Bill 12180 An Ordinance Authorizing a Contract with Visu-Sewer of Missouri, LLC for the 2017 Sanitary Sewer Manhole Rehabilitation Project in an Amount Not to Exceed $250,000.00 (Sponsors: Rod Herrmann and Bridget Ohmes) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-081 Bill 12181 An Ordinance Authorizing a Contract with Tramar Contracting, Inc. for the Highway 370 and Highway 94 Trail Project in an Amount Not to Exceed $308,256.00 (Sponsor: Mary Ann Ohms) Councilmember Tom Besselman requested a separate vote on Council Bill 12181. File #48707 Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Feldman “Nay”: None Abstained: Besselman Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-082 Bill 12182 An Ordinance Authorizing an Engineering Services Contract with HDR Engineering, Inc. for the Missouri River Sewer Trunk Main Modeling Project in an Amount Not to Exceed $202,900.00 (Sponsor: Mary Ann Ohms) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-083 Bill 12183 An Ordinance Amending Section 705.110 of the Code of Ordinances Pertaining to Authorization for Connection to Sanitary Sewer System (Sponsors: Bridget Ohmes and Rod Herrmann) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-084  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Bill 12184 An Ordinance Authorizing the Filing of an Application with the Missouri Division of Tourism, Promote Missouri Fund Program, for the FY 2018 Marketing Matching Grant; and to Sign All Necessary Documents to Accept and Receive Said Grant (Sponsors: Mary Ann Ohms and John Hanneke) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-085 Bill 12185 An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget Amendment #3) (Sponsor: Mary Ann Ohms) Passed “Aye”: Feldman, Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on April 20, 2017 and is known as Ordinance 17-086 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12186 An Ordinance Authorizing a Memorandum of Understanding Between the Federal Bureau of Investigation and the City of St. Charles to Participate in the St. Louis Gang Safe Streets Task Force (Sponsor: Jerry Reese) Bill 12187 An Ordinance Authorizing an Aquatic Facility Owner Representative Agreement with Navigate Building Solutions, LLC to Provide Project Management Services for the Construction of Blanchette Aquatic Facility and Renovation of Wapelhorst Aquatic Facility in an Amount Not to Exceed $430,700.00 (Sponsors: Dave Beckering and John Hanneke) Bill 12188 An Ordinance Authorizing an Engineering Services Contract with George L. Crawford & Associates, Inc. d/b/a Crawford, Bunte, Brammeier for the North Fairgrounds Road Alignment Study in an Amount Not to Exceed $149,996.00 (Sponsor: Tom Besselman)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ Bill 12189 An Ordinance Authorizing a Contract with Gershenson Construction Company, Inc. for the Friedens Road at Highway 94 Reconstruction Project in an Amount Not to Exceed $201,574.60 (Sponsors: Laurie Feldman and Mary West) Bill 12190 An Ordinance Authorizing Amendment Number 3 to the Contract with Aerotek, Inc. to Extend the Contract for the Existing Two Project Managers for the Engineering Department in an Amount Not to Exceed $57,000.00 for a Total Amount Not to Exceed $234,000.00 (Sponsor: Mary Ann Ohms) Bill 12191 An Ordinance Authorizing Change Order Number 1 to the Contract with Concrete Strategies, LLC, for the 2016 Bridge Culvert Maintenance Project in an Amount of $51,465.87, For a Total Amount Not to Exceed $185,185.87 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12192 An Ordinance Authorizing a Master License Agreement for Internet Communications Equipment with Ambient Networks, LLC for the Installation and Operation of Networking Equipment on City Facilities (Sponsor: John Hanneke) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by JERRY REESE to approve the Consent Agenda. DAVE BECKERING seconded the motion. A roll call vote was taken with the following results: “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman, Feldman and Haberstroh. Nay”: None. Absent: None. Motion passed. A. Approval of Council Minutes 1. Regular City Council Meeting of April 4, 2017 2. Public Hearing of April 4, 2017 File #48714 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes (none) 2. Approval of Council Committee Motions/Actions/Recommendations (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Economic Development Commission Meeting of November 3, 2016 File #48525  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ 2. Economic Development Commission Meeting of March 2, 2017 File #48684 3. Special Business District Advisory Board Meeting of February 2, 2017 File #48691 4. Special Business District Advisory Board Meeting of March 2, 2017 File #48691 5. Convention Center Oversight Subcommittee Meeting of March 6, 2017 File #48703 6. Park & Recreation Board Meeting of February 15, 2017 File #48675 7. Park & Recreation Board Work Session of March 1, 2017 File #48675 8. Board of Public Works Meeting of February 27, 2017 File #48701 9. Landmarks Board Meeting of February 13, 2017 File #48690 10. Planning and Zoning Commission Meeting of February 27, 2017 File #48702 11. Citizens with Disabilities Advisory Board Meeting of February 22, 2017 File #48699 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – March, 2017 File #48686 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Don Brown Chevrolet, Inc. for One (1) new 2017 Chevrolet Tahoe in an Amount Not to Exceed $35,579.00 C17-249 2. Amendment No. 1 to the Contract with WTHI-TV for an Additional Two (2) Months of Social Advertising Services in an amount of $24,666.00 for a Total Contract Amount not to exceed $37,098.00 C17-220 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (Community Development) File #48668  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 18, 2017 ______________________________________________________________________________ 2. Receipt of the Fairgrounds Road Community Improvement District Annual Report for 2016 File #48715 3. Receipt of the Elm Point Commons Community Improvement District Annual Report for 2016 File #48715 4. Receipt of the Elm & 370 Community Improvement District Annual Report for 2016 File #48715 5. Receipt of the Veterans Memorial Community Improvement District Annual Report for 2016 File #48715 6. March 2017 Investment Report File #48694 7. Receipt of the Fountain Lakes Commerce Center South Community Improvement District Annual Report for 2016 File #48715 8. Approval to Initiate an Amendment to the Zoning Code to Regulate where Firewood for Personal Use must be stored on Residential Property File #48716 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Written and/or Verbal Messages from the Council Members Councilmember Jerry Reese announced the DEA will be hosting another Prescription Drug Take-Back event at the City of Saint Charles’ Criminal Justice Facility on April 29th from 10am – 2pm. The Regular Council Meeting was adjourned at 8:22 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer