City Council
Regular MeetingSt. Charles, MO · June 6, 2017
Minutes
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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The City Council convened in a Regular City Council Meeting on Tuesday, June 6, 2017, at 7:20
p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with
President of the Council John Hanneke, presiding, The Honorable Mayor Sally A. Faith and the
Members of the Council present as follows: Tom Besselman, Dave Beckering, Bart Haberstroh,
Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese and Mary West. Absent: Vince
Ratchford. City Clerk Laura L. Whitehead was present and performed the duties of that office.
File #48664
The meeting was opened with the Invocation, those present standing in a moment of silence,
followed by the Pledge of Allegiance to the Flag.
A motion was made by MARY WEST to excuse the absence of Councilmember Vince
Ratchford. ROD HERRMANN seconded the motion. All voted in favor, motion passed.
PUBLIC HEARING
The President of the Council John Hanneke announced that the following Public Hearing would
now be held:
A. Case No. CU-2017-11. (Michael Saltzman) An application for a Conditional Use
Permit from §400.240(C)(1)(a) specifically for Motor Vehicle Sales within the I-1
Light Industrial District located at 444 Little Hills Industrial Boulevard. The
subject property is approximately 0.39 acres and is located within Ward 1. (RCA
Attached)
B. Case No. CU-2017-12. (MAKAK-4LLC – Mark Finnegan) An application for a
Conditional Use Permit from §400.240(C)(1)(a) specifically for a Motor Vehicle
Repair Service within the I-1 Light Industrial District located at 1779 Scherer
Parkway. The subject property is approximately 1.4 acres in size and is located in
Ward 3. (RCA Attached)
C. Case No. CU-2017-13. (Arch Auto Sales LLC – Ibro Suljic) An application for a
Conditional Use Permit from §400.220(C)(1)(k) specifically for a Used Motor
Vehicle Sales facility within the C-2 General Business District located at 2525
West Clay Street. The subject property is approximately 1.81 acres in size and is
located in Ward 2. WITHDRAWN (RCA Attached)
D. Case No. CU-2017-14. (OASIS Food Pantry – Terry Rodewald) An application
for a Conditional Use Permit from §400.230(C)(1)(a) for a Community Service
Establishment within the C-3 Highway Business District located at 1812 Boone’s
Lick Road. The subject property is 1.08 acres and is located in Ward 2. (RCA
Attached)
E. Case No. TA-2017-03. (City of St. Charles) An application to amend Chapter 400
of the Code of Ordinances by amending §400.620 Setbacks Requirements
Generally specifically adding regulations concerning firewood storage for
personal use for a residence. (Council Bill 12212)
F. Case No. Z-2017-03. (BFA, Inc. – Mark Herriman) An application to rezone an
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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approximately 1.93 acre tract of land known as 10 Kunze Drive and 735 Hemsath
Road upon annexation from St. Charles County R1E Single Family Residential
District to City of St. Charles R-3A Multiple-Family Residential District. The
properties will be located within Ward 4 upon annexation. WITHDRAWN (RCA
Attached)
G. Case No. Z-2017-04. (City of St. Charles) An application to establish a
Residential Parking Permit District (RPPD) overlay in the 300 block of Decatur
Street and 700 block of 3rd Street. The proposed RPPD overlay applies to the
properties on the southwest side of Decatur Street between 3rd Street and 4th Street
and to the properties on the northwest side of 3rd Street between Decatur Street
and Franklin Street. The subject properties are within Ward 1. TABLED by the
Planning & Zoning Commission until the June 26, 2017 Planning & Zoning
Meeting. Item is to be held until the July 11, 2017 Regular City Council
Meeting. (RCA Attached)
At the conclusion of the hearing, the Regular Session continued with the order of business.
REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS
Check Presentation to Mid-East Area Agency on Aging for the Meals on Wheels
Program (Councilmember Jerry Reese)
Councilmember Jerry Reese and Councilmember Tom Besselman and Members of the Senior
Citizens Advisory Commission presented a check in the amount of $12,000 to the Mid-East Area
Agency on Aging for the Meals on Wheels Program. Mid-East Area Agency on Aging Director
accepted the check and thanked Mayor Faith, Members of the City Council and the residents and
businesses of the community for supporting the Program.
Appointments to Boards/Commissions/Committees
A motion was made by MARY ANN OHMS to approve the following appointments:
Board of Public Works
Reappointment of Kevin Toebbin for a three year term ending in June 2020.
Convention Center Oversight Committee
Appointment of Dave Beckering for a one year term ending in May 2018
Appointment of Bart Haberstroh for a one year term ending in May 2018
Appointment of John Hanneke for a one year term ending in May 2018
Appointment of Jerry Reese for a one year term ending in May 2018
Parks & Recreation Board
Reappointment of David Fichtenmayer for a three year term ending in May 2020
Reappointment of Bradley Nowak for a three year term ending in May 2020
Reappointment of Drew Garvey for a three year term ending in May 2020
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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TOM BESSELMAN seconded the motion. A roll call vote was taken with the following results:
“Aye”: Ohmes, Ohms, Reese, West, Beckering, Besselman, Haberstroh, Hanneke and
Herrmann. “Nay”: None. Absent: Ratchford. Motion passed.
File #48661
Budget Amendment No. 6 (Council Bill 12217)
The Honorable Mayor Sally Faith announced Budget Amendment No. 6/Council Bill 12217 is
being introduced this evening. Should anyone have questions, please contact the Finance
Director, Gina Jarvis.
File #48734
Written and/or Verbal Messages from the Mayor
The Honorable Mayor Sally Faith announced the COPS on Top Event for the Special Olympics
Torch Run was held and the Saint Charles Missouri District ranked No. 6 in the Nation in terms
of funds raised.
The Honorable Mayor Sally Faith reported there were severe storms predicted over the Memorial
Day Holiday and during that time the Irish Festival was being held in Frontier Park. Police Chief
Randy McKinley and the Dispatchers worked closely with Parks Department Chief Ranger Todd
Kassabaum and provided him with real time weather forecasts. The decision to close the
Festival early on Saturday was made and it was the right decision. Mayor Faith thanked the
Dispatchers for a job well done!
The Honorable Mayor Sally Faith announced the following upcoming events in June:
Food Truck Event in Frontier Park – Tuesday, June 20th
New Town Garden Tour – June 11th
BCI’s Wing Ding – June 15th
St. Louis Ambush USA vs. The World at the Family Arena – June 16th
Music on Main – June 21st
St. Charles Symphony Event – June 28th
For more information on these and other events, visit www.historicstcharles.com.
PUBLIC COMMENT
Judy Cross, 807 Ruth Drive, St. Charles, Missouri, Thanked Councilmember Jerry Reese for all
his assistance he provided to her with the issues she had been experiencing on her street.
Jackie Huebbe, 433 Jackson Street, St. Charles, Missouri, voiced concerns and spoke in
opposition relative to a liquor license application the City received for property located at 416
South Fifth Street.
Patrick Fox, 199 Babbling Brook Lane, representing The Boulders at Katy Trail requested the
City consider waiving permitting fees for repairs needing to be made to all the decks on 314
units within the development due to improper installation of flashing. The estimated cost to
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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repair all the decks is estimated at $3.8m. The cost to each home owner is approximately $7700-
$7900.
RESOLUTIONS
A Resolution Declaring Certain Fire Department Equipment as Surplus Property and
Authorizing Disposal by On-Line Auction Service GovDeals (Sponsor: John Hanneke)
Passed “Aye”: Ohms, Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann and Ohmes
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Resolution 17-022
A Resolution Declaring Vehicles and Equipment assigned to the Certain Public Works
Department as Surplus Property and Authorizing Disposal by Sale at Manheim Auto
Auction or On-Line Auction Service GovDeals (Sponsor: John Hanneke)
Passed “Aye”: Ohms, Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann and Ohmes
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Resolution 17-023
A Resolution Declaring Information Technology Equipment Surplus Property;
Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and
Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke)
Passed “Aye”: Ohms, Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann and Ohmes
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Resolution 17-024
BILLS FOR FINAL PASSAGE
Bill 12206
An Ordinance Authorizing a Contract with Occupational Health Services of Kansas, P.A.
dba Concentra Medical Centers for Work-Related Medical Services for a 36-Month Term
in an Amount Not to Exceed $180,000.00 (Sponsor: Mary Ann Ohms)
Passed “Aye”: Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann, Ohmes and Ohms
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Ordinance 17-107
Bill 12207
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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An Ordinance Authorizing a Five-Year Contract with CBIZ Benefits & Insurance
Services, Inc., to Provide Broker of Record and Employee Benefits Consulting Services
in an Annual Amount of Sixty Thousand Dollars ($60,000) for a Total Amount Not to
Exceed Three Hundred Thousand Dollars ($300,000) (Sponsor: Mary Ann Ohms)
Passed “Aye”: Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann, Ohmes and Ohms
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Ordinance 17-108
Bill 12208
An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue,
Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017
(Budget Amendment #5) (Sponsor: John Hanneke)
Passed “Aye”: Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann, Ohmes and Ohms
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Ordinance 17-109
Bill 12209
An Ordinance Enacting a New Chapter and a New Section of the Code of Ordinances to
be Known as Chapter 236 Miscellaneous Regulations; Section 236.010 Regulation of
Unmanned Aircraft Systems (Drones) (Sponsor: Rod Herrmann)
Passed “Aye”: Reese, West, Beckering, Besselman, Haberstroh, Hanneke,
Herrmann, Ohmes and Ohms
“Nay”: None
Absent: Ratchford
Approved by the Honorable Mayor on June 8, 2017 and is known as Ordinance 17-110
BILLS FOR INTRODUCTION
The following council bills were introduced:
Bill 12210
An Ordinance Amending Sections 350.020 and 350.210 of the Code of Ordinances
Pertaining to Parking Signs, Prohibited Trailer and Recreational Vehicle Parking During
the Festival of the Little Hills and the Penalty for Violations (Sponsor: Tom Besselman)
Bill 12211
An Ordinance Repealing Ordinance No.16-124 and Enacting a New Ordinance: (1)
Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and
Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank &
Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of
a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3)
Designating New Frontier Bank a Depository of the City of St. Charles, Missouri,
Authorizing the Establishment of a Joint Bank Account with the St. Charles County
Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons
Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority
(Sponsor: John Hanneke)
Bill 12212
An Ordinance Amending Chapter 400 of the Code of Ordinances by Amending Section
400.620 Pertaining to Setback Requirements (Sponsor: John Hanneke)
Bill 12213
An Ordinance Officially Naming the Senior Citizen Center Located at 1455 Fairgrounds
Road as the “Saint Charles Senior Center.” (Sponsors: Jerry Reese, Tom Besselman,
Mary Ann Ohms and Vince Ratchford)
Bill 12214
An Ordinance Authorizing a Police Services Agreement with Gershenson Construction
Company, Inc. to Provide Police-Related and Traffic Services for the Pedestrian
Walkway Project Over South Missouri Highway 94 and Missouri Route 364 (Sponsors:
John Hanneke and Mary West)
Bill 12215
An Ordinance Authorizing the Contribution of Six Percent of the Tracfone Wireless
Settlement in the Amount of $7,233.50 to the Missouri Municipal League Advocacy
Fund (Sponsor: Bridget Ohmes)
Bill 12216
An Ordinance Authorizing Filing a Grant Application with the U.S. Department of
Justice, COPS Office, for the 2017 COPS Hiring Program to Provide Funding for New
Police Officer Positions; and to Perform All Acts Necessary to Accept and Receive the
Grant (Sponsors: Jerry Reese and John Hanneke)
Councilmember Mary Ann Ohms requested to be added as sponsor to Council Bill 12216.
Bill 12217
An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue,
Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017
(Budget Amendment #6) (Sponsor: John Hanneke)
Bill 12218
An Ordinance Authorizing a Trash Receptacle & Enclosure License Agreement By and
Between the City of St. Charles and 136 South, LLC for a Portion of the City’s Parking
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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Lot Located at the Corner of Jefferson Street and the 100 Block of South Riverside Drive
(Sponsor: Mary Ann Ohms)
Bill 12219
An Ordinance Repealing Ordinance 2017-078 and Authorizing a Revised Memorandum
of Understanding By and Between St. Charles County, St. Charles County Cyber Crime
Unit and the City of St. Charles to Provide Investigative and Forensic Assistance to the
City in the Field of Computer, Mobile and Internet Investigations (Sponsor: John
Hanneke)
Bill 12220
An Ordinance Approving the Record Plat for The Enclave at Foxborough, a Subdivision
of the City of Saint Charles, Missouri (Sponsor: Jerry Reese)
Bill 12221
An Ordinance Authorizing the Vacation of a Ten (10) Foot Wide Public Utility Easement
Located Along 1301 and 1323 Boone’s Lick Road (Sponsor: Tom Besselman)
Bill 12222
An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property
Interests for the Boschert Creek Lower Trunk Main Project is Necessary for Municipal
Purposes and Authorizing Acquisition of Said Land and Real Property Interests
(Sponsor: Rod Herrmann)
Bill 12223
An Ordinance Authorizing a Contract with Bates Utility Company, Inc. for the Watson
Street 12 FF Fire Flow Improvement Project in an Amount Not to Exceed $697,835.00
(Sponsors: Bart Haberstroh and Rod Herrmann)
*Bill 12224 (Supplemental/Revised RCA Attached)
An Ordinance Authorizing a Contract with TSI Global Companies, LLC for the St.
Charles School District Building Fiber WAN Installation Project in an Amount Not to
Exceed $312,415.00 (Sponsor: John Hanneke)
ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none)
CONSENT AGENDA
Councilmember Dave Beckering requested discussion and a separate vote on Consent Agenda
Item 10.D.5.
A motion was made by JERRY REESE to approve the balance of the Consent Agenda. TOM
BESSELMAN seconded the motion. A roll call vote was taken with the following results:
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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“Aye”: Reese, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann, Ohmes and
Ohms. “Nay”: None. Absent: Ratchford. Motion passed.
A. Approval of Council Minutes
1. Regular Council Meeting of May 16, 2017
2. Administrative Hearing of May 16, 2017
File #48735
B. Approval of Council Committee Reports
1. Approval of Council Committee Minutes
a. Grant Committee Meeting of May 9, 2017
File #48736
b. Street Committee Meeting of May 9, 2017
File #48672
c. Council Work Session (Closed Session) of May 9, 2017
File #48673
d. Council Work Session of May 9, 2017
File #48673
e. Council Work Session (Closed Session) of May 16, 2017
File #48673
2. Approval of Council Committee Motions/Actions/Recommendations
a. Grant Review Committee Meeting of May 9, 2017
i. Motion to approve the following grants:
a. B.C.I. (Boone Center Inc.); $1,500.00
b. The Church of St. Charles; $6,000.00
c. Community Living; $1,095.00
d. Community Council of St. Charles; $4,405.00
e. Connections to Success; $3,000.00
f. Emmaus Homes, Inc.; $2,500.00
g. Five Acres Animal Shelter; $1,000.00*
*The Committee requests that the Grant money be
used for flea, tick, and heartworm prevention only
h. Habitat for Humanity; $5,000.00
i. Historic Frenchtown Assn; $500.00
j. Shelter Friends; $1,000.00
k. St. Charles Parks and Recreation Foundation;
$7,500
l. Sts. Joachim & Ann Care Service; $7,500.00
m. We Love St. Charles; $5,000.00
n. Youth In Need; $4,000.00
b. Street Committee Meeting of May 9, 2017
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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i. Motion to support a resolution for 2017 Transportation
Alternatives Program (TAP) Applications to the East West
Gateway Council of Governments (EWGCOG) for FY
2018-2020 TAP funding
ii. Motion to support a resolution for 2017 Project
applications for the St. Charles County Road Board
funding for the 2018- 2020 Transportation Improvement
Plan (TIP) including authorization to apply for
landscaping funding for the Fifth Street & I-70 project
and the 370 & Elm project if staff finds that such funding
application is available
c. Council Work Session (Closed Session) of May 9, 2017 (none)
d. Council Work Session of May 9, 2017
i. Consensus 2016 council directives balance will not roll
over and the 2016 directives balance will remain in the
general fund balance account
ii. Consensus of the full City Council that Administration
schedules a meeting with the two taxi cab companies that
are licensed in the City of Saint Charles to get their input
on the draft Council Bill and that Administration bring
back the results from that meeting to the full City Council
for continued discussion
iii. Motion to reschedule the July City Council Meetings as
proposed
e. Council Work Session (Closed Session) of May 16, 2017 (none)
C. Receipt of Reports from Boards, Commissions, or Committees
1. Landmarks Board Meeting of April 17, 2017
File #48690
2. Planning and Zoning Commission Meeting of March 27, 2017
File #48702
3. Human Relations Commission Meeting of February 2, 2017
File #48684
4. Human Relations Commission Meeting of March 2, 2017
File #48684
5. Human Relations Commission Meeting of April 6, 2017
File #48684
6. Veterans Commission Meeting of April 10, 2017
File #48730
7. Veterans Commission Meeting of September 12, 2016
File #48561
8. Veterans Commission Meeting of November 14, 2016
File #48561
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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9. Housing Authority Commission Meeting of March 21, 2017
File #48721
10. Senior Citizen Advisory Commission Meeting of April 11, 2017
File #48692
D. Receipt of Reports of the Director of Administration
1. Authorization to Fill One (1) Vacant Part-Time Position in Police
Department
File #48676
2. Notice of Emergency Purchase
File #48723
3. Authorization to Fill Two (2) New Positions in Community Development
File #48676
4. Authorization to Fill Two (2) Vacant Positions in Police Department
File #48676
5.
Authorization to Fill Two (2) New Positions in the Engineering
Department
REMOVED FROM THE CONSENT AGENDA
6. Authorization to Fill One (1) Vacant Position in Finance Department
File #48676
7. Authorization to Fill One (1) Vacant Position in Community Development
File #48676
8. Authorization to Conduct a Testing Process to Establish an Eligibility List
for Hiring Police Officers and PSO Candidates
File #48738
E. Approval of Contracts and Easements from $30,001 - $99,999
1. Contract with Gulf States Distributors Inc. for the Purchase of
Ammunition for the Police Department in an Amount not to Exceed
$61,425.00
C17-401
2. Contract with Schulte Supply Inc. for One (1) New Water Valve
Maintenance Trailer in an Amount not to Exceed $94,585.89
C17-339
3. Three (3) Year Contract with West, a Thomson Reuters Business to
Provide Internet Based Legal Research and Data Base Access
Subscription Service in an Amount Not to Exceed $55,587.91
C17-400
F. Preliminary Plats
1. 137 Diekamp Lane Subdivision
File #48739
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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G. Miscellaneous
1. Report of the City Clerk Relative to Disposal of Various Records Pursuant
to the Missouri Records Manual and State Records Retention Law (City
Clerk’s Office)
File #48668
2. Report of the Municipal Court Administrator of Monies Collected and
Deposited during the Month of April 2017
File #48696
3. Approval of Liquor License Application for Jessica Motley, d/b/a
Motley’s on Main located at 524 South Main Street
File #48663
4. Approval of Liquor License Application for Bruce Kinseth, Waterworks
Hotel Development Group, LLC, d/b/a Country Inn & Suites located at
1190 South Main Street
File #48663
ITEMS REMOVED FROM THE CONSENT AGENDA
Item 10.D.5. Authorization to Fill Two (2) New Positions in the Engineering Department
Councilmember Dave Beckering voiced concerns relative to this request. There are concerns
with the data that was provided and there are too many projects being scheduled at the same
time. Councilmember Mary West agreed with Mr. Beckering’s statement and suggested the City
Council look at all the projects at one time and put this on a future work session agenda for
discussion. Discussion ensued relative to the number of projects being scheduled at one time.
There was continued discussion relative to the difficulty there will be managing these many
projects at one time and what will Administration do with the employees when work slows
down. Director of Administration Larry Dobrosky reported converting the contracted employees
to full-time city employees creates sustainability and provides the department with the tools they
need to manage the projects. It was also reported the Prop P projects are included in the list of
projects presented. Councilmember Bridget Ohmes spoke in favor of the request to create and
fill the two new positions. Director Dobrosky further reported Administration & Engineering
will continue to review the department’s operations annually.
A motion was made by MARY ANN OHMS to approve Consent Agenda Item 10.5.D.
BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results:
“Aye”: Hanneke, Herrmann, Ohmes, Ohms and Reese. “Nay”: West, Beckering, Besselman
and Haberstroh. Absent: Ratchford. Motion failed.
File #48737
ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS
Councilmember Tom Besselman reported the bridge deck on Main Street was recently replaced
and staff did a great job on this project. Mr. Besselman thanked Director of Engineering Jerry
RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI
June 6, 2017
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Hurlbert and Director of Administration Larry Dobrosky and asked them to pass this information
onto the staff.
APPROVAL OF CLOSED MINUTES
A motion was made by DAVE BECKERING to approve the following Closed Minutes:
A. City Council Work Session of Tuesday, May 9, 2017, and following the required
roll call vote in open session, the Council convened in closed session relative to
legal actions, causes of action, or litigation (RSMo 610.021.1), Leasing, purchase
or sale of real estate where public knowledge of the transaction might adversely
affect the legal consideration therefor (RMSo 610.021.2) and Sealed proposals
and related documents or any documents related to a negotiated contract (RSMo
610.021.12) at 6:00 p.m.
MARY ANN OHMS seconded the motion. A roll call vote was taken with the following results:
“Aye”: Beckering, Besselman, Haberstroh, Hanneke, Ohmes, Ohms, Reese and West. “Nay”:
None. Absent: Ratchford. Motion passed.
The Regular Council Meeting was adjourned at 8:22 p.m.
_____________________________
Date Approved
______________________________ _________________________________
City Clerk John Hanneke, Presiding Officer
Agenda
*Revised 06/05/2017
AGENDA
Regular Session of the City Council of the City of Saint Charles, Missouri
Council Chambers – 4th Floor – City Hall – 200 North Second Street
Tuesday, June 6, 2017
7:00 p.m.
1. ROLL CALL
2. INVOCATION AND PLEDGE OF ALLEGIANCE
3. PUBLIC HEARINGS
A. Case No. CU-2017-11. (Michael Saltzman) An application for a Conditional Use
Permit from §400.240(C)(1)(a) specifically for Motor Vehicle Sales within the I-1
Light Industrial District located at 444 Little Hills Industrial Boulevard. The
subject property is approximately 0.39 acres and is located within Ward 1. (RCA
Attached)
B. Case No. CU-2017-12. (MAKAK-4LLC – Mark Finnegan) An application for a
Conditional Use Permit from §400.240(C)(1)(a) specifically for a Motor Vehicle
Repair Service within the I-1 Light Industrial District located at 1779 Scherer
Parkway. The subject property is approximately 1.4 acres in size and is located in
Ward 3. (RCA Attached)
C. Case No. CU-2017-13. (Arch Auto Sales LLC – Ibro Suljic) An application for a
Conditional Use Permit from §400.220(C)(1)(k) specifically for a Used Motor
Vehicle Sales facility within the C-2 General Business District located at 2525
West Clay Street. The subject property is approximately 1.81 acres in size and is
located in Ward 2. WITHDRAWN (RCA Attached)
D. Case No. CU-2017-14. (OASIS Food Pantry – Terry Rodewald) An application
for a Conditional Use Permit from §400.230(C)(1)(a) for a Community Service
Establishment within the C-3 Highway Business District located at 1812 Boone’s
Lick Road. The subject property is 1.08 acres and is located in Ward 2. (RCA
Attached)
E. Case No. TA-2017-03. (City of St. Charles) An application to amend Chapter 400
of the Code of Ordinances by amending §400.620 Setbacks Requirements
Generally specifically adding regulations concerning firewood storage for personal
use for a residence. (Council Bill 12212)
F. Case No. Z-2017-03. (BFA, Inc. – Mark Herriman) An application to rezone an
approximately 1.93 acre tract of land known as 10 Kunze Drive and 735 Hemsath
Road upon annexation from St. Charles County R1E Single Family Residential
District to City of St. Charles R-3A Multiple-Family Residential District. The
properties will be located within Ward 4 upon annexation. WITHDRAWN (RCA
Attached)
G. Case No. Z-2017-04. (City of St. Charles) An application to establish a
Residential Parking Permit District (RPPD) overlay in the 300 block of Decatur
Street and 700 block of 3rd Street. The proposed RPPD overlay applies to the
properties on the southwest side of Decatur Street between 3rd Street and 4th Street
1
and to the properties on the northwest side of 3rd Street between Decatur Street and
Franklin Street. The subject properties are within Ward 1. TABLED by the
Planning & Zoning Commission until the June 26, 2017 Planning & Zoning
Meeting. Item is to be held until the July 11, 2017 Regular City Council
Meeting. (RCA Attached)
4. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS
A. Check Presentation to Mid-East Area Agency on Aging for the Meals on Wheels
Program (Councilmember Jerry Reese)
B. Appointments to Boards/Commissions/Committees
C. Budget Amendment No. 6 (Council Bill 12217)
D. Written and/or Verbal Messages from the Mayor
5. PUBLIC COMMENT
A. Reading of Written Petitions, Memorials, and Remonstrances
B. Public Comment Relative to Agenda Items
C. Public Comment Relative to City Issues
NOTE: To address the Council, please complete a speaker card and present to the City
Clerk prior to the meeting.
6. RESOLUTIONS
A. A Resolution Declaring Certain Fire Department Equipment as Surplus Property
and Authorizing Disposal by On-Line Auction Service GovDeals (Sponsor: John
Hanneke)
B. A Resolution Declaring Vehicles and Equipment assigned to the Certain Public
Works Department as Surplus Property and Authorizing Disposal by Sale at
Manheim Auto Auction or On-Line Auction Service GovDeals (Sponsor: John
Hanneke)
C. A Resolution Declaring Information Technology Equipment Surplus Property;
Authorizing Disposal of the Equipment with Resale Value By Internet Auction;
and Authorizing Recycling of the Equipment without Resale Value (Sponsor:
John Hanneke)
7. BILLS FOR FINAL PASSAGE
Bill 12206
An Ordinance Authorizing a Contract with Occupational Health Services of Kansas, P.A.
dba Concentra Medical Centers for Work-Related Medical Services for a 36-Month Term
in an Amount Not to Exceed $180,000.00 (Sponsor: Mary Ann Ohms)
Bill 12207
An Ordinance Authorizing a Five-Year Contract with CBIZ Benefits & Insurance
Services, Inc., to Provide Broker of Record and Employee Benefits Consulting Services in
an Annual Amount of Sixty Thousand Dollars ($60,000) for a Total Amount Not to
Exceed Three Hundred Thousand Dollars ($300,000) (Sponsor: Mary Ann Ohms)
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Bill 12208
An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue,
Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget
Amendment #5) (Sponsor: John Hanneke)
Bill 12209
An Ordinance Enacting a New Chapter and a New Section of the Code of Ordinances to
be Known as Chapter 236 Miscellaneous Regulations; Section 236.010 Regulation of
Unmanned Aircraft Systems (Drones) (Sponsor: Rod Herrmann)
8. BILLS FOR INTRODUCTION
Bill 12210
An Ordinance Amending Sections 350.020 and 350.210 of the Code of Ordinances
Pertaining to Parking Signs, Prohibited Trailer and Recreational Vehicle Parking During
the Festival of the Little Hills and the Penalty for Violations (Sponsor: Tom Besselman)
Bill 12211
An Ordinance Repealing Ordinance No.16-124 and Enacting a New Ordinance: (1)
Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and
Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust
a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a
Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons
Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3)
Designating New Frontier Bank a Depository of the City of St. Charles, Missouri,
Authorizing the Establishment of a Joint Bank Account with the St. Charles County
Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons
Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority
(Sponsor: John Hanneke)
Bill 12212
An Ordinance Amending Chapter 400 of the Code of Ordinances by Amending Section
400.620 Pertaining to Setback Requirements (Sponsor: John Hanneke)
Bill 12213
An Ordinance Officially Naming the Senior Citizen Center Located at 1455 Fairgrounds
Road as the “Saint Charles Senior Center.” (Sponsors: Jerry Reese, Tom Besselman,
Mary Ann Ohms and Vince Ratchford)
Bill 12214
An Ordinance Authorizing a Police Services Agreement with Gershenson Construction
Company, Inc. to Provide Police-Related and Traffic Services for the Pedestrian Walkway
Project Over South Missouri Highway 94 and Missouri Route 364 (Sponsors: John
Hanneke and Mary West)
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Bill 12215
An Ordinance Authorizing the Contribution of Six Percent of the Tracfone Wireless
Settlement in the Amount of $7,233.50 to the Missouri Municipal League Advocacy Fund
(Sponsor: Bridget Ohmes)
Bill 12216
An Ordinance Authorizing Filing a Grant Application with the U.S. Department of Justice,
COPS Office, for the 2017 COPS Hiring Program to Provide Funding for New Police
Officer Positions; and to Perform All Acts Necessary to Accept and Receive the Grant
(Sponsors: Jerry Reese and John Hanneke)
Bill 12217
An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue,
Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget
Amendment #6) (Sponsor: John Hanneke)
Bill 12218
An Ordinance Authorizing a Trash Receptacle & Enclosure License Agreement By and
Between the City of St. Charles and 136 South, LLC for a Portion of the City’s Parking
Lot Located at the Corner of Jefferson Street and the 100 Block of South Riverside Drive
(Sponsor: Mary Ann Ohms)
Bill 12219
An Ordinance Repealing Ordinance 2017-078 and Authorizing a Revised Memorandum
of Understanding By and Between St. Charles County, St. Charles County Cyber Crime
Unit and the City of St. Charles to Provide Investigative and Forensic Assistance to the
City in the Field of Computer, Mobile and Internet Investigations (Sponsor: John
Hanneke)
Bill 12220
An Ordinance Approving the Record Plat for The Enclave at Foxborough, a Subdivision
of the City of Saint Charles, Missouri (Sponsor: Jerry Reese)
Bill 12221
An Ordinance Authorizing the Vacation of a Ten (10) Foot Wide Public Utility Easement
Located Along 1301 and 1323 Boone’s Lick Road (Sponsor: Tom Besselman)
Bill 12222
An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property
Interests for the Boschert Creek Lower Trunk Main Project is Necessary for Municipal
Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor:
Rod Herrmann)
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Bill 12223
An Ordinance Authorizing a Contract with Bates Utility Company, Inc. for the Watson
Street 12 FF Fire Flow Improvement Project in an Amount Not to Exceed $697,835.00
(Sponsors: Bart Haberstroh and Rod Herrmann)
*Bill 12224 (Supplemental/Revised RCA Attached)
An Ordinance Authorizing a Contract with TSI Global Companies, LLC for the St.
Charles School District Building Fiber WAN Installation Project in an Amount Not to
Exceed $312,415.00 (Sponsor: John Hanneke)
9. ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none)
10. CONSENT AGENDA
A. Approval of Council Minutes
1. Regular Council Meeting of May 16, 2017
2. Administrative Hearing of May 16, 2017
B. Approval of Council Committee Reports
1. Approval of Council Committee Minutes
a. Grant Committee Meeting of May 9, 2017
b. Street Committee Meeting of May 9, 2017
c. Council Work Session (Closed Session) of May 9, 2017
d. Council Work Session of May 9, 2017
e. Council Work Session (Closed Session) of May 16, 2017
2. Approval of Council Committee Motions/Actions/Recommendations
a. Grant Review Committee Meeting of May 9, 2017
i. Motion to approve the following grants:
a. B.C.I. (Boone Center Inc.); $1,500.00
b. The Church of St. Charles; $6,000.00
c. Community Living; $1,095.00
d. Community Council of St. Charles; $4,405.00
e. Connections to Success; $3,000.00
f. Emmaus Homes, Inc.; $2,500.00
g. Five Acres Animal Shelter; $1,000.00*
*The Committee requests that the Grant money be
used for flea, tick, and heartworm prevention only
h. Habitat for Humanity; $5,000.00
i. Historic Frenchtown Assn; $500.00
j. Shelter Friends; $1,000.00
k. St. Charles Parks and Recreation Foundation;
$7,500
l. Sts. Joachim & Ann Care Service; $7,500.00
m. We Love St. Charles; $5,000.00
n. Youth In Need; $4,000.00
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b. Street Committee Meeting of May 9, 2017
i. Motion to support a resolution for 2017 Transportation
Alternatives Program (TAP) Applications to the East West
Gateway Council of Governments (EWGCOG) for FY
2018-2020 TAP funding
ii. Motion to support a resolution for 2017 Project
applications for the St. Charles County Road Board
funding for the 2018- 2020 Transportation Improvement
Plan (TIP) including authorization to apply for
landscaping funding for the Fifth Street & I-70 project
and the 370 & Elm project if staff finds that such funding
application is available
c. Council Work Session (Closed Session) of May 9, 2017 (none)
d. Council Work Session of May 9, 2017
i. Consensus 2016 council directives balance will not roll
over and the 2016 directives balance will remain in the
general fund balance account
ii. Consensus of the full City Council that Administration
schedules a meeting with the two taxi cab companies that
are licensed in the City of Saint Charles to get their input
on the draft Council Bill and that Administration bring
back the results from that meeting to the full City Council
for continued discussion
iii. Motion to reschedule the July City Council Meetings as
proposed
e. Council Work Session (Closed Session) of May 16, 2017 (none)
C. Receipt of Reports from Boards, Commissions, or Committees
1. Landmarks Board Meeting of April 17, 2017
2. Planning and Zoning Commission Meeting of March 27, 2017
3. Human Relations Commission Meeting of February 2, 2017
4. Human Relations Commission Meeting of March 2, 2017
5. Human Relations Commission Meeting of April 6, 2017
6. Veterans Commission Meeting of April 10, 2017
7. Veterans Commission Meeting of September 12, 2016
8. Veterans Commission Meeting of November 14, 2016
9. Housing Authority Commission Meeting of March 21, 2017
10. Senior Citizen Advisory Commission Meeting of April 11, 2017
D. Receipt of Reports of the Director of Administration
1. Authorization to Fill One (1) Vacant Part-Time Position in Police
Department
2. Notice of Emergency Purchase
3. Authorization to Fill Two (2) New Positions in Community Development
4. Authorization to Fill Two (2) Vacant Positions in Police Department
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5. Authorization to Fill Two (2) New Positions in the Engineering
Department
6. Authorization to Fill One (1) Vacant Position in Finance Department
7. Authorization to Fill One (1) Vacant Position in Community Development
8. Authorization to Conduct a Testing Process to Establish an Eligibility List
for Hiring Police Officers and PSO Candidates
E. Approval of Contracts and Easements from $30,001 - $99,999
1. Contract with Gulf States Distributors Inc. for the Purchase of Ammunition
for the Police Department in an Amount not to Exceed $61,425.00
2. Contract with Schulte Supply Inc. for One (1) New Water Valve
Maintenance Trailer in an Amount not to Exceed $94,585.89
3. Three (3) Year Contract with West, a Thomson Reuters Business to
Provide Internet Based Legal Research and Data Base Access Subscription
Service in an Amount Not to Exceed $55,587.91
F. Preliminary Plats
1. 137 Diekamp Lane Subdivision
G. Miscellaneous
1. Report of the City Clerk Relative to Disposal of Various Records Pursuant
to the Missouri Records Manual and State Records Retention Law (City
Clerk’s Office)
2. Report of the Municipal Court Administrator of Monies Collected and
Deposited during the Month of April 2017
3. Approval of Liquor License Application for Jessica Motley, d/b/a Motley’s
on Main located at 524 South Main Street
4. Approval of Liquor License Application for Bruce Kinseth, Waterworks
Hotel Development Group, LLC, d/b/a Country Inn & Suites located at
1190 South Main Street
11. ITEMS REMOVED FROM CONSENT AGENDA
12. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS
A. Update from Council Liaisons on Boards/Commissions/Committees
B. Written and/or Verbal Messages from the Council Members
13. EMERGENCY ORDINANCES (none)
14. TABLED BILLS (none)
15. APPROVAL OF CLOSED MINUTES
A. City Council Work Session of Tuesday, May 9, 2017, and following the required
roll call vote in open session, the Council convened in closed session relative to
legal actions, causes of action, or litigation (RSMo 610.021.1), Leasing, purchase
or sale of real estate where public knowledge of the transaction might adversely
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affect the legal consideration therefor (RMSo 610.021.2) and Sealed proposals and
related documents or any documents related to a negotiated contract (RSMo
610.021.12) at 6:00 p.m.
16. CLOSED SESSION, if requested, relative to:
A. Legal actions, causes of action, or litigation (RSMo 610.021.1)
B. Leasing, purchase or sale of real estate where public knowledge of the transaction
might adversely affect the legal consideration therefor (RSMo 610.021.2)
C. Hiring, firing, disciplining or promotion of particular employees by a public
governmental body when information relating to the performance or merit of
individual employees is discussed or recorded (RSMo 610.021.3)
D. Preparation, including any discussions or work product, on behalf of the Council
or its representatives for negotiations with employee groups (RSMo 610.021.9)
E. Sealed proposals and related documents or any documents related to a negotiated
contract (RSMo 610.021.12)
The City of St. Charles offers all interested citizens the opportunity to attend public meetings and
comment on public matters. If you wish to attend this public meeting and require an
accommodation due to a disability, please contact the Office of The City Clerk to coordinate an
accommodation at least two (2) business days in advance of the scheduled meeting at 636-949-
3282 or 636-949-3289 (TTY – for the hearing impaired).
The City of St. Charles, Missouri, fully complies with Title VI of the Civil Rights Act of 1964 and
related statutes and regulations in all programs and activities. For more information, or to obtain
a Title VI Complaint Form, please call the City Clerk’s Office at (636)949-3282 or visit City Hall
located at 200 North Second Street, St. Charles, Missouri, 63301.
Posted: Friday, June 2, 2017 - 5:00 p.m.
Revised Agenda Posted: Monday, June 5, 2017 – 11:00 a.m.
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