City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, April 16, 2019, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with Vice President of the Council Mary West, presiding, and the Honorable Mayor Sally A. Faith and Members of the Council present as follows: Dave Beckering, Tom Besselman, Bart Haberstroh, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms and Mary West. Absent: Vince Ratchford and Jerry Reese. City Clerk Laura Whitehead was present and performed the duties of that office. File #48881 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Vince Ratchford and Councilmember Jerry Reese. DAVE BECKERING seconded the motion. All voted in favor, motion passed. PUBLIC HEARING The Vice President of the Council Mary West announced that the Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. LL-2019-08 (Angel Walters Likens) Approval of Liquor License Application for Bogey Hills Golf & Country Club located at 1120 Country Club Road. (Ward 6) (RCA Attached) B. Case No. LL-2019-07 (Anthony Bethmann) Approval of Liquor License Application for Tony’s on Main Street located at 132 North Main Street. (Ward 1) (RCA Attached) C. Case No. LL-20181-09 (Matthew Arana) Approval of Liquor License Application for Rock Star Tacos located at 3242-1 Rue Royale (Ward 8) (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Proclamation Proclaiming May 5, 2019 through May 12, 2019 as “National Music Week” (referred by Mayor Sally A. Faith) The Honorable Mayor Sally A. Faith presented a proclamation to Donna Kinslow proclaiming May 5 through May 12, 2019 as National Music Week in the City of Saint Charles, Missouri. Verbal Update Relative to Purple Heart Parking Spaces (referred by Councilmember Jerry Reese) Director of Administration Larry Dobrosky announced due to the absence of Councilmember Jerry Reese tonight, this item will be placed on the May 7, 2019 Regular City Council Meeting agenda.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Appointments to Boards, Commissions and Committees (referred by Mayor Sally A. Faith) A motion was made by DAVE BECKERING to approve the following appointments: Cemetery Advisory Committee Reappointment of Carol Bannes for a three year term ending March 2022 Reappointment of Randy Beilsmith for at three year term ending March 2022 Convention & Visitors Commission Reappointment of Ashley Gaddy for a three year term ending May 2022 Reappointment of Scott Tate for a three year term ending May 2022 Reappointment of Marsh Adams for a three year term ending May 2022 Planning and Zoning Commission Reappointment of Cort Schneider for a three year term ending May 2023 (4 year term) Senior Advisory Commission Reappointment of Sandi Bohler for a three year term ending February 2022 Reappointment of Mary Kay Morse for a three year term ending February 2022 Reappointment of Barbara Baum for a three year term ending February 2022 Veterans Commission Reappointment of Arthur Minor for a three year term ending March 2022 Reappointment of Larry Reighard for a three year term ending March 2022 Reappointment of Don Newman for a three year term ending March 2022 Reappointment of George Newell for a three year term ending March 2022 Reappointment of Tom Stephenson for a three year term ending March 2022 BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Herrmann, Ohmes, Ohms, West, Beckering, Besselman, Haberstroh and Hanneke. “Nay”: None. Absent: Ratchford and Reese. Motion passed. File #48879 Special Recognition (referred by Administration) Director of Administration Larry Dobrosky asked Council President John Hanneke and Council Vice President Mary West to come to the podium. Mr. Hanneke and Ms. West asked Mayor Faith to come to the podium. Ms. West read a biography on Mayor Faith’s professional and political career over the past 30 plus years. Mr. Hanneke and Ms. West presented a plaque to retiring Mayor Sally A. Faith for her hard work and commitment to the City of Saint Charles during her tenure as Mayor. Director of Administration Larry Dobrosky along with department directors presented Mayor Faith with stories, gifts and flowers and thanked Mayor Faith for her dedicated service to the City of Saint Charles, Missouri.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Recess of Regular City Council Meeting At 7:29 p.m. a motion was made by ROD HERRMANN to recess the Regular City Council Meeting for 5-10 minutes. DAVE BECKERING seconded the motion. All voted in favor, motion passed. Reconvene of Regular City Council Meeting At 7:34 p.m. the Regular City Council Meeting reconvened with the order of business. Written and/or Verbal Messages from Mayor Sally A. Faith The Honorable Mayor Sally A. Faith presented a framed embroidered City Seal to retiring Councilmember Dave Beckering and Councilmember Rod Herrmann and thanked them for their years of dedication and hard work while serving as Councilmembers. Update from St. Charles County Regarding 2018 Tax Collections St. Charles County Director of Finance Bob Schnurr provided the City Council and community an update regarding the 2018 assessed tax rate that was billed incorrectly and stated the error was on their part and they are working on a resolution. PUBLIC COMMENT None. RESOLUTIONS A Resolution Authorizing an Amendment to the Purchasing Card Policy Manual (Sponsor: John Hanneke) Passed “Aye”: Ohmes, Ohms, West, Beckering, Besselman, Haberstroh, Hanneke and Herrmann “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Resolution 19-018 BILLS FOR FINAL PASSAGE Bill 12798 An Ordinance Authorizing a Contract with Andale Construction, Inc. for the 2019 Annual Asphalt High Density Mineral Bond Project in an Amount Not to Exceed $395,300.00 (Sponsor: Bridget Ohmes) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-087  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Bill 12799 An Ordinance Authorizing a Contract with Sweetens Concrete Services for the 2019 Annual Concrete Repair Project in an Amount Not to Exceed $1,050,000.00 (Sponsors: Jerry Reese, Bart Haberstroh and Bridget Ohmes) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-088 Bill 12800 An Ordinance Authorizing a Contract with Donelson Construction Company, LLC for the Annual Asphalt Microsurfacing Project 2019 in an Amount Not to Exceed $850,000 (Sponsors: Mary Ann Ohms and John Hanneke) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-089 Bill 12801 An Ordinance Authorizing the Purchase of Property Located at 158 Melody Lane for the Sale Price of $20,000 and Closing Costs Not To Exceed $2,000 and Granting Continuing Authority to Execute Documents Necessary to Carry out the Intent of this Ordinance (Sponsor: Mary Ann Ohms) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-090 Bill 12802 An Ordinance Authorizing a Cooperative Agreement with The Lions Club of St. Charles, Missouri for the Operation of a Farmers Market in 2019 (Sponsor: Mary Ann Ohms) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-091 Bill 12803 An Ordinance Authorizing a Program Order to the Agreement Between the City of St. Charles and the Missouri Highways and Transportation Commission to Participate in the  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Missouri Department of Transportation (MoDOT) Work Zone Enforcement Program By Increasing Expense Reimbursement Eligibility to $27,500.00 for the Period of July 1, 2018 Through December 31, 2019 (Sponsors: Jerry Reese and Mary West) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reesse Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-092 Bill 12804 An Ordinance Amending Section 400.600(A) of the Code of Ordinances Relating to Parking and Storing of Recreational Vehicles (Sponsors: John Hanneke, Dave Beckering and Mary Ann Ohms) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-093 Bill 12805 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Terry L. and Kathleen Hemsath Approximately 2.04 Acres of Land With an Address of 900 Hemsath Road (Sponsor: Mary West) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-094 Bill 12806 An Ordinance Rezoning to City Zoning District R-1E (Single-Family Residential District) from County Zoning District R-1E (Single-Family Residential District) Approximately 2.04 Acres of Land with an Address of 900 Hemsath Road (Sponsor: Mary West) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-095 Bill 12807 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Gregory B. and Marilyn D. Tate Approximately 1.85 Acres of Land With an Address of 117 Forest Hill Drive (Sponsor: Vince Ratchford) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-096 Bill 12808 An Ordinance Rezoning to City Zoning District R-1D (Single-Family Residential District) from County Zoning District R-1E (Single-Family Residential District) Approximately 1.85 Acres of Land with an Address of 117 Forest Hill Drive (Sponsor: Vince Ratchford) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-097 Bill 12809 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by the City of St. Charles, Missouri, Approximately 14.399 Acres of Land With Addresses of 1559 South Main Street; 1602, 1606, and 1610 Old South River Road; and a Parcel Identified by Parcel ID Number 6-0023-S007-00-0003 at the Intersection of Old South River Road and South River Road (Sponsor: Vince Ratchford) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-098 Bill 12811 An Ordinance Amending Ordinance Number 18-261 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2019 (Budget Amendment #4) (Sponsor: John Hanneke) Passed “Aye”: Ohms, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes “Nay”: None Absent: Ratchford and Reese Approved by the Honorable Mayor on April 17, 2019 and is known as Ordinance 19-099  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12812 An Ordinance Amending Chapter 145 of the Code of Ordinances by Amending Sections 145.100 and 145.240 Pertaining to Awarding of Contracts and Selection Process (Sponsor: John Hanneke) Bill 12813 An Ordinance Authorizing a Contract with Parking Lot Maintenance, LLC for the 2019 Annual Concrete Crack Seal Project in an Amount Not to Exceed $147,000.00 (Sponsors: Rod Herrmann, Bart Haberstroh and Bridget Ohmes) Bill 12814 An Ordinance Authorizing the Purchase of Real Property Located at 2808 Westminister Drive for the Sale Price of $179,000; the Exchange of the Same for the Real Property Located at 148 Melody Lane; Closing, Settlement and Administrative Costs for Associated Transactions Not To Exceed $21,525; and Granting Continuing Authority to Execute Documents Necessary to Carry out the Intent of this Ordinance (Sponsor: Mary Ann Ohms) Bill 12815 An Ordinance Authorizing a Financial Assistance Sub-Award Agreement Between East- West Gateway Council of Governments and the City of St. Charles to Receive Funding for Sustainment of the Existing Urban Area Security Initiative Grant Funds for Equipment and Supplies for the Fire Department (Sponsor: John Hanneke) Bill 12816 An Ordinance Authorizing a Road Relinquishment Agreement between the Missouri Highways and Transportation Commission and the City of St. Charles to Relinquish a Portion of Right of Way Located Along Missouri Highway 94 from First Capitol Drive to South of Barthel Avenue (Sponsors: Mary Ann Ohms) Bill 12817 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and Fischer & Frichtel Custom Homes LLC for Asphalt Trail Widening at Oakleigh Park Subdivision in an Amount Not to Exceed $9,612.50 (Sponsor: John Hanneke) Bill 12818 An Ordinance Authorizing the Vacation of Six Utility Easements Located in the New Town of St. Charles (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ Bill 12819 An Ordinance Repealing Ordinance No.18-216 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Carrollton Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of Joint Bank Account Titled “The City of St. Charles, Missouri and St. Charles County Convention and Sports Facilities Authority” at Carrollton Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account Titled “City of St. Charles, Missouri and St. Charles County Convention and Sports Facilities Authority Convention Center Operations” and “City of St. Charles, Missouri and St. Charles County Convention and Sports Facilities Authority Event Escrow Convention Center” and “Buy Down Fund” at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: John Hanneke) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. MARY ANN OHMS seconded the motion. A roll call vote was taken with the following results: “Aye”: West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Ratchford and Reese. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of April 2, 2019 2. Public Hearing of April 2, 2019 File #48916 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes (none) 2. Approval of Council Committee Motions/Actions/Recommendations (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Board of Adjustment Meeting of March 11, 2019 File #48895 2. Park & Recreation Board Meeting of January 16, 2019 File #48917 3. Park & Recreation Work Session of February 6, 2019 File #48917 4. Park & Recreation Board Meeting of February 20, 2019  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ File #48917 5. Park & Recreation Work Session of March 6, 2019 File #48917 6. Greater Saint Charles Convention & Visitors Commission Meeting of January 24, 2019 File #48918 7. Housing Authority Commission Meeting of February 26, 2019 File #48907 8. Planning and Zoning Commission Meeting of February 25, 2019 File #48908 9. Board of Public Works Meeting of February 25, 2019 File #48906 10. Human Relations Commission Meeting of December 6, 2018 File #48806 11. Human Relations Commission Meeting of January 17, 2019 File #48919 12. Human Relations Commission Meeting of February 21, 2019 File #48919 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfers >$10,000 – March 2019 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with HR Green, Inc. for Construction Inspection and Testing Services in an Amount Not to Exceed $60,000 C19-159 2. Contract with Pundmann Motor Company for Two (2) New Ford F-150 Crew Cab 4x4 and One (1) New Ford F-150 Extended Cab 4x4 Pickup Trucks in an Amount Not to Exceed $96,721.00 C19-160 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the City Clerk Relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (Finance) File #48882 2. Report of the Court Administrator of Monies Collected and Deposited for the Month of March 2019 3. Approval of City of Saint Charles, Missouri Special Event/Activity Liability Insurance Requirements Policy (original document on file in the  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI April 16, 2019 ______________________________________________________________________________ office of the Finance Department, Parks & Recreation Department and Convention & Visitors Bureau) ITEMS REMOVED FROM THE CONSENT AGENDA There were no items removed from the consent agenda. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS There were no announcements. EMERGENCY ORDINANCES (none) TABLED BILLS (none) APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes: A. Council Work Session of March 12, 2019 BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Reese and Ratchford. Motion passed. The Regular Council Meeting adjourned at 7:53 p.m. ____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary West, Presiding Officer