Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES June 5, 2017 – 4:00 p.m. St. Charles City Hall, 200 N. Second Street, Conference Room A St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Fred Dyer – CSA John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Approve Minutes of Meetings (open & closed ) of April 3, 2017 & May 1, 2017 (Tom Wapelhorst) Action: Motion to approve. (Voice vote) 3. Embassy {H.Q. Hammons} Bankruptcy and Pfizer 2018 Contract Loss (Tom Wapelhorst) (Discussion for possible solutions.) Action: Discussion only. 4. Convention and Visitors Bureau Report (Joe Ward) Action: Report only. 5. Convention Center Joint Account Report (Gina Jarvis, City Finance Director) Action: Report only. 6. Spectra: A. 2016-17 Capital (Amy Dunning/Neil Sandage) i. 2016 Capital Replacement Schedule Update (Amy Dunning) (Update of 2016 schedule to date.) Action: Report only. ii. 2017 Capital Replacement Schedule Update (Amy Dunning) (Update of 2017 schedule to date.) Action: Report only. B. Overgrowth of Landscaping Update (Al Beltranena) (Update regarding overgrowth of landscaping bordering the Center and property boundaries.) Action: Report with possible decision. Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES June 5, 2017 – 4:00 p.m. St. Charles City Hall, 200 N. Second Street, Conference Room A St. Charles, Missouri 6. Spectra: - continued C. Buy Down Fund Report & Bank Account Update (Katie Conoyer) Action: Report only. D. Operations/Marketing Report (Al Beltranena) Action: Report only. 7. Joint City and Authority Retreat (Larry Dobrosky or City Council OVC Member) Action: Discussion with possible decision. 8. Convention Center Feasibility Study Consulting Contract to Hunden Strategic Partners, Inc. (Larry Dobrosky, Steve Powell, Joe Ward, Michael Valenti) (Approval of award, authorization to enter into the contract and decision regarding funding.) Action: Motion to approve. (Voice Vote) 9. Convention Center 2nd Hotel Feasibility Study H&H Consulting, Inc. Proposal (Steve Powel) (Possible authorization to enter into the contract and decision regarding funding.) Action: Motion to approve. (Voice Vote) 10. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: A. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) B. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) C. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) D. Records which are protected from disclosure by law. RSMo. §610.021(14) 11. Next Meeting Date – Regular Meeting: Monday, August 7, 2017 12. Adjourn Posted at the St. Charles Convention Center: June 2, 2017 4:00 p.m. Posted at Saint Charles City Hall: June 2, 2017 at 4:00 p.m. Page 2