Convention Center Oversight Subcommittee

SPECIAL AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES July 2, 2018 – 4:00 p.m. St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, MO To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst or Mayor Faith) 2. Approve Meeting Minutes from June 4, 2018 (open & closed) (Tom Wapelhorst or Mayor Faith) Action: Motion to approve. (Voice Vote) 3. Spectra Venue Management Personnel Change (Al Beltranena) (John Wentzell, President, Spectra Venue Management and Food Services & Hospitality is attending to address the committee regarding Spectra Venue Management personnel change regarding Shura Garnett.) Action: Report only. 4. 2018 Capital Expenditure Additional Budget Request (Al Beltranena) (Approval is requested for an increase of NTE $20,000 to line item: F&B Service Equipment for additional china, glassware, silverware and other service equipment due to unanticipated per day volume/serving need. 2,400 in a single day with current capacity at 2,000.) Action: Motion to approve. (Voice Vote) 5. Convention Center Expansion Financial Feasibility Report Update (Work Group Committee) (possibly closed session) (Report on the financial feasibility study and a cost estimate for additional financial information requested.) Action: Report only. Page 1  SPECIAL AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES July 2, 2018 – 4:00 p.m. St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, MO 6. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: a. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) b. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) c. Records which are protected from disclosure by law. RSMo. §610.021(14) 7. Bank Account Change (Robert Guinness) Action: Motion to approve. (Voice Vote) 8. Next Meeting Date - Regular Meeting: August 6, 2018, 4:00 p.m. (St. Charles City Hall, Conference Room A) 9. Adjourn Posted at the St. Charles Convention Center: June 29, 2018 10:00 a.m. Posted at St. Charles City Hall: June 29, 2018 @ 4:00 p.m. - ksh Page 2