City Council

MINUTES of the JOINT MEETING of the TECHNOLOGY COMMITTEE and TOWN BOARD July 30, 2024 CALL TO ORDER by Chair John Ringhofer at 6:00 pm STATEMENT OF PUBLIC NOTICE read by Chair Ringhofer ROLL CALL: Chair John Ringhofer, Anton Rang, Teri Kelly, Joel Skinner, Theresa Johnson; Not Present: Mary Tyson PLEDGE OF ALLEGIANCE recited ADOPTION OF AGENDA: MOTION to adopt the agenda as presented (Rang/Skinner). Motion carried. APPROVAL OF MINUTES: Technology Committee Minutes of 6-25-2024 Meeting: MOTION to approve the minutes from the Technology Committee June 25, 2024 meeting (Ringhofer/Rang). Motion carried. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION and/or ACTIONS BY COMMITTEE 1. Ongoing Items: Mary Tyson present at 6:07 pm  Google Drive/Shared Storage Solution o Synology: Received estimate from Sunnylink for Synology setup. Discussed the variables on the estimate. MOTION that the Technology Committee recommend approval to the Town Board of the proposal from Sunnylink for setup of the Synology Drive system and consulting with the Clerk for an amount not to exceed $2,000 for the purpose of replacing the Google Drive (Rang/Skinner). Motion carried.  Town Hall update o IT Quotes: No updated quotes at this time. o AV Quotes: Discussed the proposal received from CTi. Discussed the equipment proposed (i.e., the cameras and the displayers) and the layout of the new Town Hall. Will ask CTi what cameras they can provide for approximately $1,500, as well as an revised estimate for 65” tvs.  Password management: Clerk will discuss with Tim and will provide a status in August. Clerk will also have the Google Drive user/devices list fully prepared. o Password storage  Website Update: Clerk discussed the new Town Hall page that has been added. All else is going well with the website at this time.  Review IT Budget: Nothing new at this time. RECOMMENDATIONS TO TOWN BOARD: Motion for the Town Board for Synology (Google Drive replacement). ITEMS FOR NEXT AGENDA: Carry over all items. Add item for Computer Lifecycle Management DATE OF NEXT MEETING: August 27, 2024 ADJOURNMENT: MOTION to adjourn at 6:43 pm (Rang/Ringhofer). Motion carried. Minutes submitted by Teri Kelly.