Beautification Committee Meeting

BEAUTIFICATION COMMITTEE MEETING MINUTES Star City Hall 10769 W. State St, Star, Idaho Monday, March 16, 2026 6:30 PM 1. Call to Order and Roll Call: Sue called the meeting to order at 6:30 PM.  PRESENT: Lori Billaud, Staff Liaison Ryan Field, Sina Floyd, Robin Garcia, Council Member Jennifer Salmonsen, Sue Speer  ABSENT: Jill Rogers (excused) 2. Approve the 2/23/2026 Meeting Minutes (ACTION ITEM)  Motioned by Robin, seconded by Lori to approve the minutes of the February 23, 2026 meeting. Unanimous approval. 3. Plan Make Star Shine Spring (4/25/2026)  Arrival and Setup: Lions Club will be participating on same day, and all committee members that will be attending agreed to arrive at 8:30am, with volunteers arriving at 9:00am. Meeting place will be Star City Hall for photos and appreciation, then groups will be assigned and disbursed. The committee will set up grabbers, vests, and assist with waiver signing. Tables will need to be brought for setting up. Volunteer Allocation Suggestions: New Hope: 4–6 volunteers, Star City section: 12 volunteers (both recommended by Sue). Lions section: Minimum of 10 volunteers (recommended by Lori).  Required Waivers: Same waiver as used before for MSS from Star (confirmed by Ryan), ITD waiver will need to be done for Highway 44 project (confirmed by Jennifer), ACHD is the New Hope waiver (confirmed by Jennifer). As opposed to signing online waivers, volunteers will sign waivers when they arrive for MSS; unanimous group decision.  Volunteer Age Limits: Committee decided if parents bring younger children, Freedom Park will be an option.  Volunteer Recruitment/Advertising Plan: i. Facebook & Sign-Up Setup: Sue to provide drafts to the committee of a proposed Facebook post and a SignUpGenius form which has been used in previous years. Jennifer and Ryan can then coordinate with Dana (City PIO) about posting the information on the City’s Facebook account. ii. Recruitment Strategy: Committee will assess effectiveness of Facebook/ SignUpGenius/emailing past volunteers first. If needed, flyers will be created ~2 weeks prior to the event. Sina to follow up with Sue around the 6th of April to review sign-up progress. iii. City Page Updates: MSSS not currently listed on Beautification Committee page. Any person needing special accommodation to participate in the above noticed meeting should contact the City Clerk’s Office at 208-286-7247, at least 24 hours in advance of the meeting date. SF Page 1 of 3  BEAUTIFICATION COMMITTEE MEETING MINUTES Star City Hall 10769 W. State St, Star, Idaho Monday, March 16, 2026 6:30 PM iv. Newsletter Promotion: Jennifer suggested adding an announcement to City of Star newsletter. Sue to provide drafts to Jennifer, who will coordinate with Dana.  Other MSSS Tasks to Do Before 4/20/2026 Meeting: i. Jennifer to request dates from ITD and ACHD and request and pick up signs. Sue to adjust volunteer handouts for the event day. 4. Project Status Update  City Hall Art Exhibit: Committee will vote at next meeting. Sue and Ryan will coordinate to pull up applications for review during 4/20/2026 meeting. Jennifer suggested a social media post for artists’ call; Sue will draft a post for Ryan or Jennifer to be sent to Dana.  Traffic Box Art Program: Ryan to follow up on number of boxes that can be wrapped. Sue suggested wrapping 3 boxes per fiscal year and Jen and Ryan confirmed that this would be reasonable for the budget. Additional artists call out to be determined at a future meeting.  Make Star Shine Fall: Ryan confirmed the Riverhouse is booked for the second weekend in November. The venue will be reserved for that same weekend annually moving forward.  Other Projects: none 5. FYE 9/30/2026 Budget Update:  Per Sue and confirmed by Jen confirmed: $500.00 has been spent on gift cards for Light Up Star; $1,500.00 left remaining 6. Discuss FYE 9/30/2027 Budget  General discussion was held on potential items and areas for new requests. Last year’s budget items were discussed, Sue shared examples of prior requests and guiding questions for new ideas, Ryan suggested considering areas where construction is mostly complete, and mentioned that the Revitalization meeting is scheduled for 4/21; Beautification Committee members are welcome to attend, and that may assist with idea generation. Agreed upon by committee that budget requests/ideas should be sent to Sue by April 8, 2026 for summary and inclusion in a future agenda.  Budget should include candy for Hometown Parade if float is done by Beautification Committee.  Jen to request that Beautification Committee oversee tree grant program 7. General Discussion: none Any person needing special accommodation to participate in the above noticed meeting should contact the City Clerk’s Office at 208-286-7247, at least 24 hours in advance of the meeting date. SF Page 2 of 3  BEAUTIFICATION COMMITTEE MEETING MINUTES Star City Hall 10769 W. State St, Star, Idaho Monday, March 16, 2026 6:30 PM 8. Adjournment: The meeting was adjourned at 7:52 PM. The next regularly scheduled Star Beautification meeting will be on Monday, April 20, 2026, at 6:30 PM at Star City Hall. Approved on April 20th, 2026 Any person needing special accommodation to participate in the above noticed meeting should contact the City Clerk’s Office at 208-286-7247, at least 24 hours in advance of the meeting date. SF Page 3 of 3