City Council Regular Meeting

Star City Council Meeting August 3, 2004 The regular meeting of the Star City Council was called to order by Mayor Nathan Mitchell at 7:00 pm, all stood for the Pledge of Allegiance. Roll Call: Tammy McDaniel, Dustin Christopherson, Tom Erlebach and Chad Bell were all present. Approval of Agenda: Bell moved to approve the agenda with the following changes: the addition of 6-D Showtime Cloggers money request, 6-E Ada County Highway District (ACHD) money request, 6-F Appropriations Ordinance, 6-G Park discussion regarding lighting and irrigation, the Police Report under 4-A has been withdrawn and replaced with Mosquito Abatement Discussion, and 5-B the Anita Fenix vacation has been withdrawn, Christopherson seconded the motion. All aye: motion carried. Consent Agenda: Christopherson moved, McDaniel seconded the motion to approve the Consent Agenda consisting of the following items: July 20, 2004 Regular Meeting Minutes and Claims Against the City for July 2004. All aye: motion carried. Public Input: Mosquito Abatement - Jack Bennett, from the Southwest Ada County Mosquito Abatement District spoke regarding mosquito abatement. The District covers 408 square ) miles. They locate ponds and eradicate if possible, then go through and check ponds for larva and apply chemical all summer long. The biggest problem causing the mosquito problem is the flooding of fields. To date there has been one horse that has come down with the West Nile Virus and that was in Canyon County. Mr. Bennett closed by asking anyone to call if they have mosquito problems. Public - Dennis Stegenga, 290 S Star Road, Star stated that he was disappointed in the Council regarding their decision not to require sidewalks in the Tempe Subdivision. He doesn't lmow if the road meets the ACHD requirements. The homeowners are going to have to deal with the potholes and there are no streetlights. Public Hearings: Don Giles - Annexation and Zone: The Mayor reviewed the Public Hearing process and asked the Council if there had been any ex parte contact or conflicts of interest with this application, hearing none the public hearing was opened. Rick Power, representing Mr. Don Giles stated that they have reviewed the staff report and agree with it. Bell asked for the application to be explained. Power showed the property on the map, it is twelve and a half (12 ½) acres on Coriander Lane. The purpose of the application is to build a barn for the horses - hobby type barn. They want to be annexed into the City. 1 ) Staff Report, Craig Eckles, Zoning Administrator for the City stated that there is a correction to the acreage - it is 11.43 acres. This application has been before the City for three months while it has been waiting on a LOMR from FEMA. The LOMR has been received. To develop the prope1iy further they will have to come to the City. A building permit for a swimming pool is currently at the office. This application does comply with our ordinances. Public testimony - none. Bell asked how much of this property was .in the flood way/flood plain. Eckles stated that a po1iion is in the flood way and a portion is in the flood plain. Erlebach asked if another homeowner could build another home on the property. Eckles stated that they could, it is an R-2 (two houses per acre). If they build another home they will have to comply with our Flood Ordinance. Christopherson stated that the application is pretty straightfo1ward and he agrees with the staff report. Christopherson moved to approve the annexation and zoning for Don Giles, McDaniel seconded the motion. All aye: motion canied. 2004-2005 Budget Hearing - The Mayor gave a quick presentation on the budget stating that it is based on 200 building permits being issued next year. This is a $1,200,000.00 budget. Other items of modest increase are for staff wages and capital expenditures, our ) planner has out grown the space -we do have several options. We have capital expenditures of $65,000 for parks and streetlights; we have also added a second police officer. Dennis Stegenga, 290 S. Star Road, Star stated that he would like to commend the Council and Mayor on doing a budget with zero growth for offset of revenue. He did question the figure for the police- there was $11,000 budgeted for a car. The Mayor stated that the additional money is due to added Ada County Prosecutor fees this year. The Mayor explained that the tax revenue we take in will cover operating costs in the City if we don't build one house. The tax levy for the year will drop a fraction of a percent. The Mayor closed the public hearing. New Business: Pinewood Subdivision Phase 5, Final Plat: Sandi Johnson, Pinewood Lakes Estates, LLC., stated that Pinewood Lakes is ready to embark on a step up in housing. They are located back by the lakes, there will be fifteen (15) home sites located in a gated area. Phase five (5) is the same as the preliminary plat with one difference; we have reduced the lots by two. There is a lot of common open space in this area. These are half-acre 2  sites and will be the first gated community in Star. The landscaping around the lakes and } islands will be lush and the sidewalks will continue through this area. The gates are slow and will reduce traffic. There will be a sidewalk the entire length along the Lawrence Kennedy Ditch and people will be able to walk into that area. The applicant agrees with the conditions of approval. Erlebach asked if it is a gated community will anyone be able to drive through. Johnson stated that they would not be able to drive through this phase; there will be a box to dial the home that will allow owners in. Erlebach asked if anyone could walk into the subdivision, Johnson stated that they could. The entire subdivision is under one homeowners association. There will be higher fees for the gated community residents for maintenance of gates, lakes, etc. Staff Report - Eckles stated that this is Star's first gated community; it has a private road with no sidewalks approved by Council with a fifty (50) foot easement approved by ACHD. The streetlights are identical to the rest of subdivision. The Engineer has reviewed this application and approved it. Christopherson asked ifthere was a reduction in one lot or two. Staff Report - Eckles stated that there is a reduction of two lots. Bell moved to approve Pinewood Lakes Estates Phase 5, final plat with the eleven (11) conditions of approval, Christopherson seconded the motion. All aye: motion carried. ) Ingles Final Plat- Jason Densmer, of Roylance & Associates, 391 W. State #E, Eagle, Idaho stated that this application is a 4.62 acre parcel and every thing is the same as the preliminary plat. The applicant agrees with the all staff report requirements. The Mayor asked about the northeast comer ditch, will it be abandoned. Densmer stated that this is part of the Flake Lateral and it will stay in operation. Staff Report - Eckles stated that there is no documentation from the engineer, but the preliminary and final plats are the same. The Mayor asked ifDensmer has discussed this application with our Engineer. Densmer stated that he had. The Mayor stated that the applicant will need to comply with the engineer's requirements. Densmer acknowledged that they would. Christopherson moved to approve the Ingles Final Plat, with the eleven (11) stated conditions of approval, Bell seconded the motion. All aye: motion carried. Star Senior Citizen Funding Request - Helen Allen, 151 Short Road, Star stated that the Seniors really need a bus. They thought the City could help with the funding. They have gone to the State Depa1iment of Highways, the more buses they buy the cheaper they are. They also need to remodel their garage, as a new bus won't fit. It is estimated that it will 3  take $14,390 to remodel the garage. The Mayor stated that they need to apply for the grant by the 30TH. This is a 20% match grant; the bus will be around $40,000. The Seniors took in $22,000 last year. The Ada Commissioners helped Eagle last year with the purchase of a bus. The Seniors have asked for $50,000 grant. They will need to come up with about $16,000. Betty Thomason, 153 Short Road, Star stated that they need the elevator lift. She has also found out that the wheelbase is dangerous on current bus, it is too short and can cause the bus to overturn. Christopherson asked if the bus only picks up the Seniors or can it be used for emergency use also. The bus goes to Middleton, the doctor offices and they just found out it can be used for everyone - not just the Seniors. Erlebach asked if the City gives you $2,000, where will you get the rest. The Seniors will have to do raffles. The grant is for the 2005 year and they will get bus in 2005. McDaniel asked if the operation expense and everything that goes on with the Seniors is from donations. The answer is yes. Jeannie Nail, Star Road, Star, asked what will happen to the cunent bus - it could be sold to offset the cost of the new one. The Mayor asked Legal Counsel, Chris Yorgason if the City could do this request. ) Yorgason stated that the City could as it does not have a cap for donations, it may be setting precedence but they can do it. Erlebach asked if the City could buy the bus and lease it to the Seniors. Yorgason stated that they could not. Dennis Stegenga, 290 S Star Road, Star stated that the City faced same issue before and were told that the City couldn't do anything unless it put in a fo1mal senior program. He wanted to know why we could now. Yorgason stated that the request from a couple years ago was for the City to be a co-sponsor of the grant not a donating party, which required the City to be liable for matching funds, etc. Bell asked where we would take it from in the budget? Need to decide dollar amount - they need $16,000, the bus is $8,200. Bell stated that the City could give the matching funds for the bus and the Seniors can fund raise for the garage remodel involving the community. McDaniel asked what year the old bus is and does it have a lift. The old bus is a 1997 and does not have a lift, nor can it be retrofitted with a lift. 4  The Seniors are asking for $8,200 for the bus match. Erlebach suggested getting title to bus and then sell to defray costs. The Mayor suggested committing to unmatched funds that the County Commissioners don't match. Bell agreed with the Mayor, we need to table this issue and look at the options. McDaniel moved to table the matter of this appropriation to a later date, pending a meeting with the Ada County Commissioners. Bell seconded the motion. All aye: motion carried. Cloggers Money Request -Kay Lyman, Star, wants $66.00 for eleven (11) matching t- shirts. They are performing for the Mule Days celebration. They have not done any fundraisers. Ages of the group are from 4 to 55. Bell asked if the money would come out of Mule Days funds. Lyman thanked Erlebach and Bell for work on the park. Christopherson stated that he doesn't have any problem supporting this, but he would like to see some limitations on donations on a future agenda. Bell moved to approve the $66.00 fort-shirts for the Cloggers, all aye: motion carried. The Mayor stated that Lyman will need to get in contact with the City Clerk for payment. ACHD Money Request - Katey Levihn, Planning Manager stated that the money request is for Tier 2 and possibly Tier 3 of the bicycle plan. This is a $200,000 effort. If the City is favorable to the request we will include entire city limits in the study. The surrounding cities have approved the funding requests, with the exception of Kuna and they are still working with Garden City. ACHD is asking for $580 for Tier 2 and $400 for Tier 3. At ) this point they would like the funding for Tier 2. Christopherson move to approve the Tier 2 funding of $580 to ACHD for Bicycle and Data Collection and Tier 3 funding at a later time, Bell seconded the motion. All aye: motion cmTies. Appropriations Ordinance - It was moved by Bell and seconded by Christopherson that pursuant to Idaho Code, Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 110 be considered after reading once by title only. Roll Call: McDaniel, Christopherson, Erlebach and Bell - all aye: motion carried. Christopherson moved to approve Ordinance No. 110 an Ordinance to be termed the Annual Appropriation Ordinance of the City of Star, Idaho, for the fiscal year commencing October 1, 2004, and ending September 30, 2005, appropriating sums of money in the aggregate amount of $1,200,000.00 to defray all necessary expenses and liabilities of the City of Star for said fiscal year; specifying the object and the purposes for which such appropriations for each object and purpose; authorizing the certification to the County Commissioners of Ada County, Idaho the amount of $246,000.00 in property taxes to be levied and assessed upon the taxable property in the City; providing for the filing of a copy of this Ordinance with the office of the Idaho Secretary of State as provided by law; providing for publication; and providing an effective date, Bell 5  seconded the motion. Roll Call: McDaniel, Christopherson, Erlebach and Bell - all aye: ) motion can-ied. Park Funding Request - Bell stated that he has three bids fairly close in price for street lights at the park they average $13-16,000 in price. Bell asked what type of streetlights are to be put in the park - the type like State Street or the type like the subdivision. Dennis Stegenga, 290 S. Star Road, Star stated that he is on the Transpmiation Committee and the policy is to have the same type of street light as on State Street to be installed on Star Road. Eckles stated that the subdivisions were approved prior to streetlight recommendations. Bell will ask the electrical contractors to re-bid the lights. Bell stated that he would like to put the in-igation system out to bid. It was the consensus of the Council that he go ahead and go out for bid. REPORTS: Eckles - There are streetlights in Tempe Parle The area of impact meeting with Ada County Commissioners is September 29 th at 6:00 pm. There will be neighborhood meetings and a public hearing on September 3rd, 2004. The neighborhood meetings ) tomorrow night and Thursday night, the Council is welcome, but we cannot have a quorum. Yorgason stated that there would be a representative from his office attending the 1:00 pm Frielich meeting at ACHD. Mayor Mitchell stated that Yorgason did not need to attend on the City's behalf. McDaniel had nothing to report. Christopherson read a Thank you from Star Business Appreciation Day for the City's donation. The Economic Development Committee will meet on July 26th; they hope to become a Chamber of Commerce later on. Christopherson will meet with Boise Metro Chamber. Erlebach thanked Bell for helping clean up the City parking lot and Bubbas Burgers for the food and the Fire Department. Bell stated that there was a work party on Saturday at Blake Park. He will get bids for irrigation and a bid for striping the parking lot. The Mayor had the following items to report: Frielich proposal - The City attorneys have taken issue with the dollar amounts and Garden City has opted out of the agreement - seven entities will be involved. 6  Regarding health insurance for Council and Mayor - it is considered ), compensation and we will need to hold a special election after general election. Area oflmpact, please don't have a quorum at the meetings. Eagle has directed their attorney to file a petition for a writ of mandate to the Ada County Commissioners to set a date for their meeting. The second meeting in August has been cancelled. The Mule Days Celebration will be held on September 4/5/6. Adjournment: Bell moved to adjourn the meeting, McDaniel seconded the motion. All aye: motion carried. The meeting was adjourned at 9:00 pm. Approved: ��G.ij Nathan Mitchell, Mayor 7