City Council Regular Meeting

Star City Council Meeting Minutes April 16, 2013 The regular meeting of the Star City Council was held on April 16, 2013 at 7:00 pm at the Star City Hall. Mayor Nathan Mitchell called the meeting to order and all stood for the Pledge of Allegiance. Roll Call: Council persons Tom Erlebach, Gary Smith and Tammy McDaniel were present. Councilman Chad Bell was absent. Approval of the Agenda: Smith moved to amend the agenda to add 6D St. Lukes Agreement, Erlebach seconded the motion. All aye: motion carried. Consent Agenda: McDaniel moved to approve the Consent Agenda consisting of: Workshop Minutes of February 22/23, 2013, Regular Meeting Minutes of April 2, 2013, Liquor License Renewals for: El Mariachi Loco, Helena Maries, Star Country Café, Sully’s Pub & Grill and Garlic Charley’s, Erlebach seconded the motion. All aye: motion carried. Presentation/Public Input: Law Enforcement Presentation – Chief John Laraway stated that it has been a busy couple weeks. The vehicle burglaries have been solved and the person caught. All of the vehicles that were burglarized were unlocked. More speed signs of 35 mph have been installed going north on Plummer Road. Ada County Highway District has added a one second delay to the red light at Star Road. Several pounds of meth have been seized going to and at a home on Knox and people have been arrested. The suspicious death looks like an overdose, but they are still waiting for toxicology results to confirm. Star Officers have been busy with construction, welfare, and property checks. The average currently is 1,800 checks; the average for Ada County is 700. The Chief stated officers had made 803 traffic stops. Public Input: Michael Keys, 338 S. Long Bay Way, Star, Idaho stated that he wished the 803 traffic stops had been 802; he did receive a ticket. He does appreciate our Police Department very much. Mr. Keys stated he was attending the meeting to discuss the Fire Commission meeting. He would like to express his support to re-explore the joint powers agreement before we walk away from it. He has spent a lot of time talking with firefighters and they have expressed themselves. He believes we would have reduced costs and increased level of service if we stayed with the JPA. Firefighters would have a large training facility available to them and would be able to respond to fires with a greater depth. We would not have to lay off firefighters and it would be a path to current financial solutions. Keys believes there is no reason not to pursue it. Keys thanked the firemen for taking care of the community. Idaho is concerned about the traffic in the construction area at Linder and State Street; the gravel trucks are coming through there like freight trains, some going as fast as 60 mph. He has seen a Page 1 of 5 lot of police activity. It is a real challenge. The Mayor stated that it is several miles past our jurisdiction. The Mayor will pass it along to ITD and the Chief will pass it along to the North Ada County Deputy. Old/New Business: Resolution No. 2013-05 Audit Services - The Mayor explained that this Resolution was approving a contract with the City Auditors, Bailey & Company. McDaniel moved to approve Resolution No. 2013-05, a Resolution of the City of Star, Idaho approving the proposal of Bailey & Company, Chartered, Certified Public Accountants, of Nampa, Idaho, to provide auditing services to the City of Star for the fiscal year which ended on September 30, 2012; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Smith seconded the motion. All aye: motion carried. Resolution No. 2013-06 Engineering Fees – The Mayor explained that when we have increased fees we need to approve them by Resolution. This Resolution is for increased fees for our City Engineers, Keller Associates. The Mayor stated that the last increase was in 2003. Justin Walker of Keller Associates stated that 90% of the engineering cost is passed through to other entities and that most other costs are under specific contracts. Smith asked if Keller was increasing fees to all their clients. Walker stated they were not. Smith asked what the lump sum increase was. Walker stated that his was approximately 25%. Walker stated that Keller Associates is on the lower end of the scale for engineering fees. McDaniel moved to approve Resolution No. 2013-06, a Resolution of the City of Star, Idaho approving the proposal of Keller Associates, Inc., professional engineers for a fee schedule for the fiscal year which ends on September 30, 2013; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Erlebach seconded the motion. All aye: motion carried. Resolution No. 2013-07 Lions Club Banner Agreement – The Mayor stated that this agreement was to allow the Lions Club to collect fees for banners to hang on the outfield fence at Hunters Creek. Smith moved to approve Resolution No. 2013-07, a Resolution of the City of Star, Idaho approving an agreement between the Star Lions Club and the City of Star for banners to be hung on the outfield fences at Hunters Creek Sports Park, providing for divisions of monies and provisions for procedures; and providing for an effective date, Erlebach seconded the motion. McDaniel asked about Section four, the term to be October to September. The Mayor stated that this was to keep it with our fiscal year. All aye: motion carried. Community Agreement – The Mayor stated that this agreement was before Council due to the urgency. It is an agreement between the City of Star, St. Luke’s Hospital and Star Elementary to build a track on the school’s property. The Mayor stated that highlights of the agreement are: St. Luke’s will provide $26,000.00 in funding for the track; the school will maintain the track and the City will work toward the growth of recreation programs. McDaniel moved to authorize the Page 2 of 5 Mayor to sign the Community Agreement between St. Luke’s and the Star Elementary to help improve the health of our residents, Smith seconded the motion. All aye: motion carried. Public Hearing: Ordinance No. 229 Amend Appropriations – The Mayor stated that the budget was approved in August for 2012-2013. The Council met this winter and discussed ways in which to improve areas of the City. It was then decided we should open the budget to be able to fund these items. The Mayor reviewed the items the City would be purchasing and building. The Mayor declared the budget meeting open. The Mayor reviewed the budget with highlighted areas being the changed numbers. (See attached) The first lines under revenue are from the building department. We issued 28 building permits last month, and are currently at about 100 right now. The increased fees are based on 150 building permits. The Park Impact fees are dedicated to park development only. The ACHD Impact fees are pass-through fees. The unrestricted money increase is coming out of savings to expend before the end of the year. On the expense side, we will be hiring a receptionist which will be full time for the rest of year. The Planning & Zoning line item went to zero. We hired Ron Weston for Recreation and made a small increase to that line item. Our City utilities have gone up a little, so that line item was increased. Again, the ACHD line item is a pass-through number. The building expenses are for the contracts for the inspectors. The transfer to the park fund is from park impact fees for money to improve our parks. The capital – building line item is for the purchase of the property at 88 Knox, the completion of the parking lot and the completion of the east wing of City Hall. The capital - community monies are for the design of a skate park at Hunters Creek at $10,000 and the design and construction of a multi-purpose concrete pad (200’ x 300’) at Hunters Creek. The capital - equipment was reduced $305.00. Our budget will be going from $1.4 million to $2.8 million, with bringing in building permit revenue and pulling $328,000 out of savings. Sandy Gamblin, 511 N. Tyborne Place, Star asked about the increase in civic promotion. The Mayor stated that the number was supposed to be highlighted as an increase. The line item was increased for Home Town Celebration which will be held at Blake Haven and Hunters Creek Parks this year. The Mayor asked if the Council had any questions. Smith asked about building duplicate restrooms at Blake Park. The Mayor stated that was not something we discussed building for this year. We would have to re-publish another budget for this or remove something for the current list. The Mayor stated that we have now spent as much to repair the restrooms at Blake Park as we did to build them due to vandalism. Smith asked if this changed our $500,000 to $600,000 fund for a rainy day fund. The Mayor stated that we will still have that amount. The Mayor stated that this budget increase has nothing to do with the Fire Department. Sandy Gamblin, 511 N. Tyborne Place, Star asked if there was any thoughts on raising fees. The Mayor stated that the Impact Fees have been reviewed and have been decreased. There has not Page 3 of 5 been any discussion about raising fees for increased demand. The City’s fees are pretty competitive. The Mayor declared the public hearing closed. Erlebach stated that he went over this thoroughly and has no problem with amending the budget. McDaniel moved that pursuant to Idaho Code, Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 229 be considered after reading once by title only, Smith seconded the motion. Roll Call: Erlebach aye, Smith - aye, McDaniel - aye: motion carried. McDaniel moved to approve Ordinance No. 229, an Ordinance of the City of Star, Idaho, amending Ordinance No. 224, the Appropriations Ordinance for the fiscal year beginning October 1, 2012 and ending September 30, 2013; appropriating additional monies that are to be received by the City of Star, Idaho, in the sum of $327,929.50 and providing for an effective date, Erlebach seconded the motion. Roll Call: Erlebach - aye, Smith - aye, McDaniel - aye: motion carried. Reports: Staff – No reports were given. Council – Erlebach asked if anyone knew how Jane Raynor was. No one knew. Erlebach stated that our prayers go out to Denice VanDoren as she lost her Mother. Ancil Irminger is taking care of holes at Hunters Creek. There were a couple of trees that fell at the River Walk. We now have garbage cans at Hunters Creek and benches at River Walk. Smith stated he helped with the Elementary School Boosters. He attended the Lions scholarship program and he attended the Fire District meeting and met the new Commissioners. There is a District 14 meeting this Friday and he has attended the soccer and baseball games, they are a lot of fun and a successful. Smith believes it was a good decision to purchase the property. This Thursday is the Chamber meeting. McDaniel attended the Fire Commission meeting. She stated it has been a long time since the room has been packed. Mayor – The Mayor stated there would be a Hometown Celebration update in the next paper. The date is changing to the 4th of July. The Mayor reviewed the events. An update on Hunters Creek: on the dug outs, we are pouring concrete for footings and prepping for slabs in between kids being on the field. We should have dugouts in the next 30 to 40 days. Irrigation water should be on at this point, the City has no jurisdiction regarding water. On June 14, we will hold the Mayor’s Golf Tournament. It will start at 1:00 pm at River Birch Golf Course. There will be a meeting tomorrow night to do the first review of the scholarship applications. The SWAT team went through the building next door. We’ve been waiting for Intermountain Gas to shut off the gas and now that they have, we are hoping to have it cleaned up by the end of the week. We are working on the park property switch at Roseland and Pavilion Commons. The City had Page 4 of 5 committed to developing the park property at Roseland. The City will do some improvements there while we wait for a school to be built. The Mayor had a conversation with the YMCA regarding a feasibility study to build a building in the west end. We will look at something jointly. Highway 44 striping will start on the 23rd. We will have one lane going each way with a center turn lane, and there will be no speed limit change. Cities do not have the authority to change speed limits within their Cities anymore. We will still have street side parking. McDaniel asked about the Recreation Schedule. It will be going out soon. The Mayor stated that we should be able to sign up on line for recreation programs soon. Adjournment: The Mayor adjourned the meeting at 8:24 pm. Approved: __________________________ Respectfully submitted: Nathan Mitchell, Mayor __________________________ Cathy Ward, City Clerk Page 5 of 5