City Council Regular Meeting

Star City Council Meeting Minutes May 7, 2013 The regular meeting of the Star City Council was held on May 7, 2013 at the Star City Hall at 7:00 pm. Mayor Nathan Mitchell called the meeting order and all stood for the Pledge of Allegiance. Roll Call: Council persons Tom Erlebach, Gary Smith and Tammy McDaniel were present. Councilman Chad Bell was absent. Approval of the Agenda: McDaniel moved to amend the Agenda adding Resolution 13-11 Agreement for Fireworks for Home Town Celebration and an agreement with Keller Associates for the parking lot design at 88 S. Knox to Old/New Business, Smith seconded the motion. All aye: motion carried. Consent Agenda: McDaniel moved to approve the Consent Agenda consisting of: Claims Against the City for April 2013 and Regular Meeting Minutes of April 16, 2013, Smith seconded the motion. All aye: motion carried. Public Input: Helen Sutt, 271 N. Devon Way, Star, Idaho stated that the incident regarding the bike track at Rockbridge was handled very well. The Management Company has placed “No Trespassing” signs up and will have the area leveled out if needed. The Mayor stated the City has offered the undeveloped part of Hunters Creek park for bike riding. There are currently already kids using the undeveloped land at the Pavilion. Tim Nay, 12264 Havencrest Drive, Star, Idaho gave the Mayor and Council an update on the Life Spring Community Center. They are ready to renovate the building. The have raised $160,000 with $50,000 of it being in cash. They will find out Thursday if their loan comes through. They would like to partner with the City for programs. Nay stated that they wanted it to be used as a place for kids to come after school and to have business people come into and have coffee. Nay showed visuals of what their plan was. They would like to partner with businesses and have talked with the YMCA. There is a concern regarding parking. Old/New Business: Final Plat for Pinewood Lakes, Phase 9 – The Mayor explained that this application was for Pinewood Lakes Subdivision Final Plat for Phase 9. It is the last phase of this subdivision. The Mayor asked if staff had anything to add to the report. Staff stated that the twelfth condition needed to be changed. The staff report currently states that note eleven on the plat notes states that “No lot shall be reduced without prior approval of Central District Health”. This is a standard statement, but needs to be revised to add the City of Star as well. The Applicant does not have anything to add to the staff report. Erlebach asked if this condition was because the lot sizes are changing. The Mayor stated that it is not; there is no legal reason not to approve this plat. McDaniel asked about the drainage districts comment regarding street trees. Staff stated that it was a standard condition. McDaniel moved to approve File #FP-13-01 Pinewood Lakes Final Plat, Phase 9 with Conditions 1 through 12; clarifying 12 to state: No lot Page 1 shall be reduced in size without prior approval of the City of Star and Central District Health, Erlebach seconded the motion. All aye: motion carried. Resolution 13-08 Agreement with Luis Calas for Website Services: The Mayor explained that this is an agreement for the website to be worked on. McDaniel read that he will also be able to work with Access Idaho. Staff stated that he will implement Access Idaho. The Mayor stated that Access Idaho will be his first priority. Smith asked if Shawn Trent has worked with him. The Mayor stated that Trent brought this to the City. Erlebach stated that it is a month-to-month agreement. Smith moved to approve Resolution 13-08, a Resolution of the City of Star, Idaho approving the agreement between Luis Calas and the City of Star, Idaho for professional website services, providing for scope of work; providing for fees; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Erlebach seconded the motion. Roll Call: Erlebach – aye, Smith – aye, McDaniel – aye: motion carried. Resolution 13-09 Grindline Skate Board Design Agreement: The Mayor stated that the cost estimate is something the Council discussed at the retreat; the actual cost is $9,085.00. Smith asked if they will work with our city engineer. The Mayor stated that our engineer will have to review it. The Mayor asked if there was a reason we aren’t going to the surrounding cities and copying their skate parks. Erlebach stated that the reason we’re going with Grindline is because we don’t want to duplicate other skate parks. Erlebach stated that this is only phase 1 of the process. McDaniel moved to approve Resolution 13-09, a Resolution of the City of Star, Idaho approving the agreement between Grindline and the City of Star, Idaho for a design proposal for a skate park; providing for scope of work; providing for fees; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Erlebach seconded the motion. Roll Call: Erlebach – aye, Smith – aye, McDaniel – aye: motion carried. Resolution 13-10 Committed Events for Home Town Celebration: The Mayor stated this agreement was to provide sound and stages for both parks at Home Town Celebration. Smith moved to approve Resolution 13-10, a Resolution of the City of Star, Idaho approving the agreement between Committed Events and the City of Star, Idaho to provide equipment for the Hometown Celebration; providing for scope of work; providing for fees; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, McDaniel seconded the motion. Roll Call: Erlebach – aye, Smith – aye, McDaniel – aye: motion carried. Resolution 13-11 Contract for Fireworks for Home Town Celebration: The Mayor explained the contract was for the fireworks for the Home Town Celebration. Erlebach asked if this is the first official fireworks sponsored by the City of Star. Erelbach asked about a safe zone for people bringing their own fireworks. The Mayor stated that we do not want to encourage illegal fireworks. McDaniel asked if there was a problem with sparklers. The Mayor said there was not. McDaniel moved to approve Resolution 13-11, a Resolution of the City of Star, Idaho approving the agreement between Fireworks America and the City of Star, Idaho providing for a fireworks display for the Hometown Celebration; providing for scope of work; providing for fees; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Erlebach seconded the motion. Roll Call: Erlebach – aye, Smith – aye, McDaniel – aye: motion carried. Agreement for Engineering Services for the Design of the Parking Lot at 88 S. Knox: The Mayor stated that the agreement is for $12,500. A boundary survey is included for $2,500. Erlebach agrees with the Page 2 boundary survey and asked if we need to get another bid for the survey. The Mayor stated that we could, but this is not unreasonable. McDaniel asked about the lump sum plus $4,000 for permitting process. The Mayor stated that the permitting process $4,000 is optional; it is to process all the permits. McDaniel moved to approve the task order from Keller Associations for the parking lot expansion at 88 S. Knox for the amount of $12,500, Smith seconded the motion. All aye: motion carried. Discussion on Roseland/Pavilion Parks Land Trade & Development Agreement: The Mayor reviewed the history of the two parks; Pavilion is where the school would go and Roselands Park is where the City Park would be. The Mayor stated the City has talked with both property owners and discussions regarding switching the school site to Roselands and the City park to Pavilion has initiated this. We were to pay for a portion of the irrigation system and $80,000 to start development of the Park at Roselands with the development of Phase 1. Because of the timing of the building of the school, developer is asking the City for $80,000 to be put into the park right now to complete the frontage of New Hope Road and the public portion of the irrigation which comes to $27,000. Erlebach asked if everybody is in agreement with land exchange. The Mayor stated that they were. The total for the City would be $107,000. The Mayor showed a map showing both areas. The Mayor asked for the Councils thoughts so we can move forward. It was the consensus of the Council to move forward. Discussion on Potentially Dangerous Dogs: The Mayor discussed and reviewed the timeline of the two potentially dangerous dogs in Star. The Mayor explained to Council that the dog owners do not or cannot pay for the required $500,000 liability insurance. It was the Councils consensus that the $500,000 stays as a requirement. Reports: Council - Erlebach stated that the bricks under the flag pole have been fixed. The trees at the River Walk have been cleaned away. Erlebach asked about the status on Heron River sidewalks. The Mayor stated that they are taking care of it, but until they do no building permits are being issued. Smith stated that he attended the District 14, the Idaho Technology Committee, had lunch with the Seniors, and attended the Ed Session 2.0 (Albertsons Program). To let everyone know, May 11 is the Mother’s Charity Car Show at Estrella and the Star Lions are having a fundraiser for OutReach on May 21. McDaniel stated she did not have anything to report but was curious about a news story re VRT and a disagreement with State. McDaniel will be out of town for the first July Council meeting and the Home Town Celebration. Mayor – The Mayor stated that the disagreement was regarding a transit center. The Mayor stated there were a lot of bills this month, but most have to do with building and Ada County Highway District Impact Fees and they are pass through fees. The 2012 fiscal audit is finished. Home Town Celebration flyers are going out with a request for volunteers. The Hunters Creek dugouts are progressing slowly. Scholarship interviews will be tomorrow night and the awards banquet on the 15th. The Golf Tournament date has changed, the Mayor will keep everyone updated. Adjournment: The Mayor declared meeting the meeting adjourned. The meeting was adjourned at 8:45 pm. Page 3  Approved: _______________________ Respectfully submitted: Nathan Mitchell, Mayor ________________________ Cathy Ward, City Clerk Page 4