Historical Commission

Sterling Heights Historical Commission February 6, 2020 6:00pm Meeting AGENDA I Call to Order Meeting was called to order at 6:04pm by Mott. II Roll Call Present: Cynthia Appleton, Nicholas Cavalli, John Connor, Douglas J. Harvey, Meghan Mott, Mark Schell, Bryan Wojciechowski Staff Present: Tammy Turgeon, Library Director III Approval of Agenda Requested to add VII.M. Historical Program and VII.N. Annual Report. Motion to approve the agenda as amended was made by Appleton, supported by Cavalli. Motion carried. IV Minutes of December 5 , 2019 Requested change to December minutes change title from Agenda to Minutes. Motion to approve the minutes of the December 5, 2019 meeting as amended was made by Cavalli, supported by Wojciechowski. Motion carried. V Communications/Reports/Correspondence Appleton and Connor attended the Innovate Mound meeting. VI Unfinished Business A. Historical Marker Program No updates at this time. B. Vote on Procedures Manual Motion to approve the Procedures Manual was made by Cavalli, supported by Connor. Motion carried. C. Sterling Heights History Traveling Box MCHA has a March deadline for the $500 grant. Mott shared the grant information with the commissioners. Supplies will include a laminator, boxes, and items for the boxes. VII New Business A. Inventory/Gift/Donation Forms Waiting for City Attorney approval. B. City Bus Tours Will be held on June 13th at 9am and 11am. Appleton will work on the updated route and changes to the script for the April meeting. Tour will include 5-6  stops along the way. Need a volunteer to draw on a map the final tour so that a booklet can be printed for the attendees. C. Park and Canal Markers The two canal markers will be purchased with the group at $30 each. They will be put at 19/Hayes and on the other end of the city. The Commission is interested in a sign for Belvedere Park in Rotary Park. Turgeon will ask City Development for sign possibilities. Appleton will write up a description for the sign. D. Cataloging The Historical Commissioners need to be trained first. The ad hoc meeting in March will discuss what we need to purchase, and the process of cataloging and how items will be handled. Training for cataloging could be done in May. E. Soliciting Volunteers This will be worked on once cataloging is all set up. F. Social Media Posts 14 people visited on Sunday. The Library posts on Facebook once before each event. Turgeon will ask the city to also post once before each event. G. Posting our events on public calendars Wojciechowski emailed C&G and Macomb Now. He will also contact the Macomb Daily. H. Possibility of e-newsletter through the city Turgeon will request information from the city. Volunteers can add emails to the shared drive to start an email distribution list. Wojciechowski will create a link to the shared drive on the PC in the office. Turgeon will ask for email addresses of those that register for the Historical Commission programs through Parks & Rec. I. E-commerce Turgeon will talk to City Treasurer about use of credit card machine at the Upton House Museum with the city PC in the office. J. Upton House Museum Summer Hours No dates for the Patios ‘n Pints yet. K. Memorial Day Parade The Historical Commission is interested in participating in the parade. It will be on May 25th. Turgeon will bring the banner to the Upton House to be stored. The Commission would like the bunting that is put on the house to stay on from Memorial Day – Labor Day. L. City Fall Magazine  The magazine will be due mid-July to Jason. Commission asked Turgeon to ask Emily (Library Intern) to write about what she’s done with the historical documents at the Library and what is available in the collection. M. Historical Program The program is titled "Secret Detroit". Karen Dybis, an author and reporter, is presenting the material. The program is set for Thursday, May 14 at 6:30 p.m. N. Annual Report As a part of the Procedures Manual, the Commission is to do an annual report of the status of the Museum and the collection. Appleton read through the Annual Report questions and commissioners assisted in answering. The 2019 Annual Report was completed. VIII Communications from Citizens The Historical Society of Michigan conference is being held in Sterling Heights on March 27 – 28. IX Adjourn Motion to adjourn the meeting was made by Cavalli, supported by Connor. Motion carried. Meeting adjourned at 7:48 pm. Next Meeting: April 2 , 2020 Ad hoc meeting will be March 11 at 6pm (cataloging)