City Council

STORY CITY, IOWA March 18, 2019 Mayor Jensen called the council meeting to order on Monday, March 18, 2019 at 7:00 p.m. in the City Hall Council Chambers. Present: Mayor Jensen, Administrator Jackson, Attorney Larson, Counsel Members: Ostrem, Phillips, Solberg, and Crutchfield. Absent: Councilmember Sporleder. Also present: Wade Dumond- Kwik Star, Matt Garber- CGA, Nicole Engelhardt- ACT insurance Motion by Ostrem, seconded by Phillips, to amend the agenda to include the March 4, 2019 Work Session Minutes. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. Motion by Phillips, seconded by Ostrem, to approve the March 4, 2019 regular meeting and March 4, 2019 work session minutes. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. CITIZEN APPEARANCE Jocee Lowe presented information for Scandinavian Days including a request for road closures along with event and budget information. PUBLIC HEARINGS A) Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Story City I-35 Business Park 2019 Auestad Avenue Extension RISE Project Mayor Jensen opened the public hearing and with no public comment Mayor Jensen closed the public hearing.  LEGAL ITEMS A) RESOLUTION NO. 19-21 – FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE STORY CITY I-35 BUSINESS PARK 2019 AUESTAD AVENUE EXTENSION RISE PROJECT Matt Garber from CGA was present to address the council about the plans and to answer any questions. Motion by Solberg, seconded by Ostrem to approve Resolution No. 19-21 – Finally Approving And Confirming Plans, Specifications, Form Of Contract, And Estimate Of Cost For The Story City I-35 Business Park 2019 Auestad Avenue Extension RISE Project Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. B) RESOLUTION NO. 19-22 – AWARDING CONTRACT FOR THE STORY CITY I-35 BUSINESS PARK 2019 AUESTAD AVENUE EXTENSION RISE PROJECT Matt Garber of CGA presented the bids received by the city. Motion by Ostrem, seconded by Phillips to approve Resolution No. 19-22 – Awarding Contract For The Story City I-35 Business Park 2019 Auestad Avenue Extension RISE Project to Gehrke, Inc of Eldora, IA in the amount of $254,860.50. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. C) RESOLUTION NO. 19-23 – AWARDING CONTRACT FOR THE WASTEWATER TREATMENT FLOW MONITORING PROJECT Motion by Ostrem, seconded by Crutchfield to approve Resolution No. 19-23 – Awarding Contract For The Wastewater Treatment Flow Monitoring Project to Minturn, Inc. of Brooklyn, IA in the amount of $306,700. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. D) RESOLUTION NO. 19-24 – SETTING A PUBLIC HEARING ON A REZONING REQUEST – FROM KWIK TRIP, INC. FOR LOTS 1 AND 2, I-35 BUSINESS PARK SUBDIVISION, 2ND ADDITION Public Hearing is set for April 1, 2019 at 7:00 p.m. in City Hall Council Chambers. The request is to change the zoning district from “A-1” to “PUD” with an underlying zoning of “C-1”. Motion by Crutchfield, seconded by Solberg to approve Resolution No. 19-24 – Setting A Public Hearing On A Rezoning Request – From Kwik Trip, Inc. For Lots 1 And 2, I-35 Business Park Subdivision, 2nd Addition Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. E) RESOLUTION NO. 19-25 – APPROVING CERTAIN FUND TRANSFERS IN THE FISCAL YEAR 2018-19 BUDGET Motion by Phillips, seconded by Ostrem to approve Resolution No. 19-25 – Approving Certain Fund Transfers In The Fiscal Year 2018-19 Budget Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. ADMINISTRATIVE ITEMS A) Approve Renewal of General Insurance Nicole Engelhardt of ACT insurance was present to discuss the city’s insurance policy, the cost of the policy and any changes, and the claims over the past year. The city’s general insurance will decrease by approximately $3500.00. Motion by Crutchfield, seconded by Ostrem to approve Renewal of General Insurance. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried.  B) Appointing Derrick Janssen Assistant Water & Wastewater Superintendent. Motion by Ostrem, seconded by Phillips to approve Appointing Derrick Janssen Assistant Water & Wastewater Superintendent and increase pay from $54,870 to $57,300. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. C) City Administrator Cell Phone Motion by Phillips, seconded by Crutchfield to approve payment of cell phone for Administrator Jackson in the amount of $40 per month. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. PERMITS: A) Sign: 1. Story City Building Products – 220 West Broad Approval had already been given, this was for updates to the existing sign. MAYOR & CITY COUNCIL AGENDA ITEMS: A) Building R&R Grant Program Application – 624 Broad Motion by Phillips, seconded by Ostrem to approve Building R&R Grant Program Application for 624 Broad in the amount of $2,200. Aye: Ostrem, Phillips, Solberg, and Crutchfield. Nay: None. Motion carried. There being no further business before council the meeting adjourned at 7:42 p.m. ATTEST: __________________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor  MAYOR AND CITY COUNCIL COMMENTS REGARDING NON-AGENDA ITEMS Administrator Jackson: Matt Garber of CGA will send an engineer to look at bridge damage in the South Park. We will need to get quotes to do the repair. The water department is currently operating a 24 hour shift in pump watching. They are trying to avoid the EQ basin filling with water due to the flooding as they prepare for the work to be done to the basin. Forest Avenue Sewer Problem caused back ups in 2 houses. The city had the cause assessed and it was determined the city was not at fault for the problem, J & K who put on the manhole covers was at fault. They will have to make the repairs. There were some areas that were discovered during the televising that Hall Backhoe will come in and repair, but these were not related to the backup.