City Council Meeting Agendas

City Council Regular Meeting January 4, 2012 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, January 4, 2012, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Charles F. Brown, Vice Mayor Robert C. Barclay IV Leroy Bennett Michael D. Duman Jeffrey L. Gardy Curtis R. Milteer, Sr. Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager C. Edward Roettger, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Council Member Milteer provided the Invocation and the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of January 4, 2012, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Milteer, on a motion seconded by Council Member Parr, moved that the resolution be adopted, as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF JANUARY 4, 2012, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting January 4, 2012 APPROVAL OF THE MINUTES Council Member Gardy, on a motion seconded by Council Member Duman, moved to approve the minutes from the December 7, 2011, Work Session and Regular Meeting, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any items from the Consent Agenda for separate action. Hearing no requests for removal of any items, Mayor Johnson advised that a motion was in order at this time to adopt the remaining agenda in its entirety. Council Member Gardy, on a motion seconded by Council Member Parr, moved to adopt the remaining agenda, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no individuals registered to speak under this portion of the agenda. CONSENT AGENDA Consent Agenda Item #7 - A RESOLUTION REQUESTING THE GOVERNOR OF THE COMMONWEALTH OF VIRGINIA TO DECLARE THE CITY OF SUFFOLK AN AGRICULTURAL DISASTER AREA AND TO REQUEST FEDERAL AGRICULTURAL DISASTER RELIEF FOR FARMERS Consent Agenda Item #8 - AN ORDINANCE TO ACCEPT AND APPROPRIATE A DONATION FROM JOHN C. HOLLAND ENTERPRISES FOR THE PURCHASE OF EQUIPMENT AND MATERIALS FOR THE SUFFOLK DEPARTMENT OF FIRE AND RESCUE Council Member Gardy asked for an outline of Consent Agenda Item #8 - an ordinance to accept and appropriate a donation from John C. Holland Enterprises for the purchase of equipment and materials for the Suffolk Department of Fire and Rescue 2 City Council Regular Meeting January 4, 2012 Referring to Consent Agenda Item #8, City Manager Cuffee-Glenn reviewed the background information as printed in the official agenda. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve Consent Agenda, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 PUBLIC HEARINGS There were no items under this portion of the agenda. ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution - A resolution to initiate a rezoning of a portion of Tax Map 25 Parcel 50 from C, Conservation, to B2, General Commercial, and from B2, General Commercial, to C, Conservation, for property located on North Main Street (former Health Department location) Utilizing a PowerPoint presentation, Planning and Community Development Director D. Scott Mills provided a summary of the background information as printed in the official agenda. Economic Development Director Kevin Hughes provided supplementary information on the parcel. Referring to the presentation, Council Member Duman opined about the egress and ingress issues of the adjacent property owner. Economic Development Director Hughes advised that the City has been working closely with the adjacent property owner to provide cross access from the easement. Referring to the presentation, Council Member Barclay called for information about the feasibility of outdoor dining on the parcel. Economic Development Director Hughes explained that one of the parcel’s tenants, a restaurant, would have limited outdoor dining. He added that there is thick, wooded area on the back of parcel, which is too dense for complete clearing. Council Member Duman, on a motion seconded by Council Member Gardy, moved that the resolution be adopted, as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 A RESOLUTION TO INITIATE AN AMENDMENT TO THE ZONING MAP CLASSIFICATION FOR PROPERTY LOCATED AT THE FORMER HEALTH DEPARTMENT SITE, A PORTION OF TAX MAP 25, PARCEL 50 3 City Council Regular Meeting January 4, 2012 STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a Work Session for January 18, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Gardy, on motion seconded by Council Member Barclay, moved to schedule a Work Session on January 18, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Michele Thames, 125 Nottingham Boulevard, President, Board of Directors, Suffolk Humane Society, extended her organization’s appreciation to the City of its assistance with the Mutt Strut. NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following nominations for City Council’s consideration: Economic Development Authority of the City of Suffolk – Fritz Skeeter and Tidewater Emergency Medical Services Council – Battalion Chief John Hoffler. Vice Mayor Brown, on a motion seconded by Council Member Parr, moved to appoint the above referenced individuals to the aforementioned bodies, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 City Clerk Dawley advised the following item has been presented for City Council’s consideration: a motion to approve the use of the Optech Insight optical scan machines for use in two voting precincts. Referring to the distributed letter from the Electoral Board, Deputy City Attorney William Hutchings provided supplementary information on this matter. Council Member Parr, on a motion seconded by Vice Mayor Brown, moved to approve the use of a motion to approve the use of the Optech Insight optical scan machines for use in two voting precincts, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 4 City Council Regular Meeting January 4, 2012 ANNOUNCEMENTS AND COMMENTS Utilizing a PowerPoint presentation, Interim Media and Community Relations Director Diana Klink reported on the following activities: the opening of the application period for the City’s real estate tax relief program for the elderly and disabled; the kickoff of the Parks and Recreation Department’s Youth Winter Indoor Athletics Season; the upcoming Fire and Rescue Department’s promotional ceremony; the kickoff of mass transit services by the City’s new vendor, Virginia Regional Transit; and the upcoming Town Hall meeting in Chuckatuck. Vice Mayor Brown extended his condolences to the family of the late Evelyn Goodman, wife of Planning Commissioner William Goodman. Council Member Duman thanked the City for its support of the Mutt Strut. Council Member Duman commented on the upcoming Town Meeting in Chuckatuck. Council Member Barclay thanked the Public Works Department for recent repaving projects. Council Member Bennett recognized the residents of Pughsville for a recent community service project. Council Member Parr commended Economic Development Director Hughes for his work on “Suffolk Business Today”, a program on the Municipal Channel that highlights area businesses. Council Member Parr queried about the feasibility of increasing the personnel in the Planning and Community Development Department. Council Member Milteer requested City Manager Cuffee-Glenn a speed study for Country Meadow Road. Council Member Bennett recognized Wayne White for his leadership in the Pughsville area. Mayor Johnson extended her condolence to the family of the late Evelyn Goodman, wife of Planning Commissioner William Goodman. ADJOURNMENT Council Member Parr, on a motion seconded by Council Member Duman, moved to adjourn, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 5 City Council Regular Meeting January 4, 2012 There being no further business to come before City Council, the regular meeting was adjourned at 7:29 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: FEBRUARY 1, 2012 6