City Council Meeting Agendas

City Council Regular Meeting February 21, 2018 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, February 21, 2018, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Michael D. Duman Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Patrick G. Roberts, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Mayor Johnson called for a moment of silence in recognition of the victims of the recent shooting in Parkland, Florida and then led the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of February 21, 2018, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Fawcett, on a motion seconded by Council Member Milteer, moved to approve the resolution, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF FEBRUARY 21, 2018, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting February 21, 2018 APPROVAL OF THE MINUTES Council Member Duman, on a motion seconded by Vice Mayor Bennett, moved to approve the minutes from the December 6, 2017, Work Session and Regular Meeting, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson advised that a motion was in order at this time to adopt the agenda as presented. Council Member Goldberg, on a motion seconded by Council Member Johnson, to adopt the agenda as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance to accept and appropriate a V-STOP Reduction in Domestic Violence Grant from the Virginia Department of Criminal Justice Services Consent Agenda Item #8 - An ordinance to accept and appropriate the American Dream Literacy Initiative Grant in support of Suffolk Public Libraries Consent Agenda Item #9 - A resolution opposing offshore oil and gas drilling and exploration, including seismic testing Referring to Consent Agenda Items #7 through #9, City Manager Roberts submitted a review of the background information as printed in the official agenda. 2 City Council Regular Meeting February 21, 2018 Council Member Fawcett, on a motion seconded by Vice Mayor Bennett, moved to approve the Consent Agenda, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 PUBLIC HEARINGS Public Hearing – A resolution to adopt the Capital Improvements Program and Plan for Fiscal Years 2018-2019 through 2027-2028 Utilizing a PowerPoint presentation, Finance Director Tealan Hansen gave a summation of the background information as printed in the official agenda. Lorenzo Lewter, 125 South Capital Street, representing self, spoke in support of funding in Fiscal Year 2019 for the new central library. Sean Bilby, 5252 Pruden Boulevard, Chair, Library Advisory Board, spoke in support of funding in Fiscal Year 2019 for the new central library. Brian Mullins, no address provided, representing self, spoke in support of dredging of the Bennetts Creek Channel. Megan Smith, 119 Staley Drive, representing the Friends of the Suffolk Library, spoke in support of funding in Fiscal Year 2019 for the new central library. Gin Staylor, 1300 Meade Drive, representing self, spoke in support of funding in Fiscal Year 2019 for the new central library Dave Christiansen, 821 Kings Fork Road, representing self, spoke in support of dredging of the Bennetts Creek Channel. Daniel Strum, 9131 River Crescent, representing self, spoke in support of dredging of the Bennetts Creek Channel. Malik Trainam, 212 Locust Street, representing self, spoke in support of funding in Fiscal Year 2019 for the new central library. Hearing no additional speakers, the public hearing was closed. Utilizing a PowerPoint presentation, Deputy City Manager D. Scott Mills offered information about the space options for the Suffolk Public School administration offices. City Manager Roberts added that he would recommend either the first or third of the proposed options and bring back more information during the Operating Budget for Fiscal Year 2019-2020. 3 City Council Regular Meeting February 21, 2018 Council Member Duman queried about the remaining time for the lease of the Professional Building for the Suffolk Public Schools administration offices. City Manager Roberts said that the lease is currently in its fifth year, and the City would attempt to negotiate a two year extension. Referring to the presentation, Council Member Duman sought information about the cost associated with the relocation of the departments currently in the Human Resources Building. City Manager Roberts stated that at this point the cost is unknown. He added that the Office of the Registrar also has specific needs, which will be evaluated and factored into the cost. Referring to the presentation, Council Member Duman opined about the feasibility of temporarily relocating the Suffolk Public Schools administration offices from the Professional Building. City Manager Roberts advised that the type of short term relocation would be very costly, and the information technology needs would be an issue. Council Member Fawcett inquired about the current annual rent for the Professional Building. City Manager Roberts reported that the annual rent for the Professional Building is $440,000. Council Member Duman opined about the feasibility of addressing the energy performance contract during the Operating Budget for Fiscal Year 2019-2020. City Manager Roberts explained that staff plans on providing an update on this matter at the March 7, 2018, Work Session. He added that after that update, should City Council wish to move forward, that would require coordinated action with the Suffolk School Board. Council Member Duman opined about the timeline for funding the energy performance contract in the Operating Budget for Fiscal Year 2019-2020. City Manager Roberts indicated that should the City Council and the Suffolk School Board take action to proceed with this matter, City Council would adopt the first year of the Capital Improvement Projects Fund with the Operating Budget for Fiscal Year 2019-2020. Referring to the presentation, Council Member Duman called for information regarding the funding for the dredging of the Bennetts Creek Channel. City Manager Roberts said that the first year of the project is fully funded for $600,000, and staff would continue to work with the United States Army Corps of Engineers for the required permits. Council Member Goldberg opined about the need for the new central library to include a community center component. City Manager Roberts replied that remaining funds from other projects can be used to determine the design for the new central library between now and October to refine the concept. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to approve the resolution, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION TO ADOPT THE CAPITAL IMPROVEMENTS PROGRAM AND PLAN FOR FISCAL YEARS 2017-2018 THROUGH 2026-2027, AS AMENDED 4 City Council Regular Meeting February 21, 2018 Public Hearing - An ordinance to rezone and amend the official zoning map of the City of Suffolk in order to amend the approved proffered conditions for property located at 401 Kings Fork Road, Zoning Map 25, Parcel 18A; RZC2017-006 (Conditional) Council Member Goldberg announced he was disqualified from participating in any transaction related to Conditional Use Permit Request RAZC2017-006, as required by Section 2.2-3115(F) of the Code of Virginia. Utilizing a PowerPoint presentation, Planning and Community Development Director David Hainley offered a report on the background information as printed in the official agenda. Hahns Copeland, 1501 Catawba Street, Norfolk, Virginia, applicant, Copeland Development LLC, representing Harmon Graham Properties, LLC, property owner, spoke in support of the proposed ordinance, as presented. Hearing no additional speakers, the public hearing was closed. Referring to the presentation, Council Member Duman called for clarification that the proposed dwellings would be market rate. Mr. Copeland replied in the affirmative. Council Member Duman asked about the approximate cost of the proposed dwellings. Mr. Copeland said that the homes would approximately sell for $300,000. Council Member Duman, a motion seconded by Council Member Johnson, moved to approve the ordinance, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Goldberg was out of the chamber.) 0 AN ORDINANCE TO REZONE AND AMEND THE OFFICIAL ZONING MAP OF THE CITY OF SUFFOLK IN ORDER TO AMEND THE APPROVED PROFFERED CONDITIONS FOR PROPERTY LOCATED AT 401 KINGS FORK ROAD, ZONING MAP 25, PARCEL 18A; RZC2017-006 (CONDITIONAL) Public Hearing - An ordinance to rezone and amend the official zoning map of the City of Suffolk, to change the zoning from RM, Residential Medium Density zoning district, to B-1, Neighborhood Commercial zoning district, for property located at 108 N. Division Street, Zoning Map 35F, Parcel LA*22B; RZN2017-001 Utilizing a PowerPoint presentation, Planning and Community Development Director Hainley gave a summation of the background information as printed in the official agenda. He explained that this item and the following item, CUP2017-007, will be combined in the presentation, not the public hearing, and there will be one more additional slide for CUP2017-007. 5 City Council Regular Meeting February 21, 2018 City Attorney Holland said that the time for the public hearing needed to be doubled as the presentations for both RZN2017-01 and CUP2017-007 are being combined. Planning and Community Development Director Hainley said that only the staff reports for the two items would be combined, but the public hearings would be held separately. Nathan Lay, no address provided, MSA, P.C., agent, representing Clarence Ash, III, applicant and Crocker Funeral Home, Incorporated, property owner, spoke in support of the proposed ordinance, as presented. Hearing no additional speakers, the public hearing was closed. Vice Mayor Bennett, a motion seconded by Council Member Goldberg, moved to approve the ordinance, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO REZONE AND AMEND THE OFFICIAL ZONING MAP OF THE CITY OF SUFFOLK, TO CHANGE THE ZONING FROM RM, RESIDENTIAL MEDIUM ZONING DISTRICT, TO B-1, NEIGHBORHOOD COMMERCIAL ZONING DISTRICT, FOR PROPERTY LOCATED AT 108 NORTH DIVISION STREET, ZONING MAP 35F, PARCEL LA*22B; RZN2017-001 Public Hearing - An ordinance to grant a Conditional Use Permit to expand an existing funeral home, on property located at 900 East Washington Street and 108 North Division Street, Zoning Map 35F, Parcels LA*22B, LA*22C, and LA*22D; CUP2017-007 Utilizing a PowerPoint presentation, Planning and Community Development Director Hainley provided a synopsis of the background information as printed in the official agenda. Nathan Lay, no address provided, MSA, P.C., agent, representing Clarence Ash, III, applicant and Crocker Funeral Home, Incorporated, property owner, spoke in support of the proposed ordinance, as presented. Hearing no additional speakers, the public hearing was closed. Council Member Goldberg, a motion seconded by Council Member Milteer, moved to approve the ordinance, with conditions, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING FUNERAL HOME, ON PROPERTY LOCATED AT 900 EAST WASHINGTON STREET AND 108 NORTH DIVISION STREET, ZONING MAP 35F, PARCELS LA*22B, LA*22C, AND LA*22D; CUP2017-007 6 City Council Regular Meeting February 21, 2018 ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion – A motion to schedule a Work Session, for March 7, 2018, at 4 p.m., unless cancelled Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to schedule a Work Session for March 7, 2018, at 4:00 p.m., unless cancelled, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 NON-AGENDA SPEAKERS There were no speakers under this portion of the agenda. NEW BUSINESS City Clerk Dawley presented the following board and commission nomination for City Council’s consideration: Economic Development Authority of the City of Suffolk (Whaleyville Borough) – Michael Milteer; Suffolk Clean Community Commission – Steven Matson; Wetlands Board – Darius Davenport and Western Tidewater Community Services Board – Lula Holland. Council Member Duman, on a motion seconded by Council Member Goldberg, moved to nominate and appoint the above referenced individuals to the aforementioned bodies, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward. 8 NAYS: None 0 7 City Council Regular Meeting February 21, 2018 ANNOUNCEMENTS AND COMMENTS Utilizing a PowerPoint presentation, Media and Community Relations Director Diana Klink reported on the following: ribbon cutting of HUB757; the Suffolk Public Library’s receipt of a grant from Mark Cuban and Zoobean for the 2018 Winter Reading Challenge; the Suffolk Public Library’s receipt of awards from the Youth Adult Library Services Association; the upcoming Suffolk Public Library’s Battle of the Books event; the Suffolk Police Department Badge Pinning Ceremony; and the implementation of the Virginia Department of Forestry burn law. Council Member Goldberg opined about the new central library. Council Member Fawcett announced he attended the ribbon cutting for HUB757. Council Member Fawcett opined about the Suffolk Public Library’s receipt of awards from the Youth Adult Library Services Association. Council Member Fawcett opined about the Suffolk Police Department Badge Pinning Ceremony. Council Member Fawcett reported he attended the soft opening for Decoy’s. Council Member Milteer opined about the Capital Improvements Program and Plan for Fiscal Years 2018-2019 through 2027-2028. Council Member Johnson extended his condolences to the families of the late Reverend Myrtle Hatcher, the late former member of the Planning Commission George Richards and the late Elizabeth Christian. Council Member Johnson offered well wishes to Sarah Lee Jones. Council Member Johnson opined about the Suffolk Public Library’s receipt of awards from the Youth Adult Library Services Association. Council Member Johnson opined about the recent shooting in Parkland, Florida. Council Member Johnson opined about the upcoming Suffolk Public Library and Keep Suffolk Beautiful Love Our City Meet Up and Clean Up. Council Member Duman opined about the Suffolk Police Department Badge Pinning Ceremony. Council Member Duman opined about the Capital Improvements Program and Plan for Fiscal Years 2018-2019 through 2027-2028. Vice Mayor Bennett opined about the need for services for homeless veterans and homeless men. Mayor Johnson announced she attended the soft opening for Decoy’s and the ribbon cutting for HUB757. Mayor Johnson opined about the Winter Reading Challenge, Suffolk Public Library’s receipt of awards from the Youth Adult Library Services Association, Libraries Director Clint Rudy, the upcoming Suffolk Public Library’s Battle of the Books event and Library Advisory Board Chair Sean Bilby. 8 City Council Regular Meeting February 21, 2018 Mayor Johnson opined about the resolution opposing offshore oil and gas drilling and exploration, including seismic testing, which was approved under the Consent Agenda earlier in the meeting. Mayor Johnson reported she attended the Suffolk Police Department Badge Pinning Ceremony. Mayor Johnson extended her condolences to the families of the late former member of the Planning Commission George Richards and the late Elizabeth Christian. Council Member Milteer, on a motion seconded by Council Member Duman, moved to adjourn, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 8:40 p.m. Teste: ________________________________________________ Erika S. Dawley, MMC, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: MARCH 21, 2018 9