Standing Committee

h Amended 4/8/20 at 4:40pm Town of Summerville Standing Committees of Council Meetings Thursday, April 9, 2020 - 5:30 p.m. Virtual Meeting Meeting will be livestreamed via YouTube. The link to the YouTube video will be posted to the Town’s web site: www.summervillesc.gov Recording will be posted on the website after the meeting AGENDA 1. Parks and Recreation Committee a. Consideration of purchase of tables and chairs for Rollins Edwards Community Center 2. Planning and Development Committee a. Petition by William Tolman Salisbury, Jr.; The Tolman Salisbury Family L.P.; William T. & Kathy J. Salisbury (JTROS); Danny L. Wright, II & Jennifer S. Wright; Kathy J. & W. Tolman Salisbury (JTROS); William T. Salisbury, Jr.; and William L. McCormick to annex Dorchester County TMS#’s 130-00-00-020, 716 N. Maple Street; 130-00-00-004, 156 Labyrinth Lane; 130-00-00-005, 708 N. Maple Street; 130-00-00-006, 712 N. Maple Street; 130-00-00-036, N. Maple Street; 130-00-00-033, Old Dairy Road; 130-00-00-019, 81 E. Turner Street; and 130-00-00-034, N. Maple Street; and Berkeley County TMS# 730-00-00- 036, Old Dairy Road (approximately 250.046 acres total), currently zoned R-4 Multifamily Residential in Dorchester County and Flex-1 in Berkeley County and will be zoned PUD, Planned Development District upon annexation into the Town of Summerville’s municipal limits. (Proposed Council District 1) Planning Commission held a public hearing and made a recommendation for approval at their meeting on March 16, 2020 b. Petition by Evan Bentley and Lily Sooter to annex Dorchester County TMS# 145-07-03-029 (approximately 0.27 acres), Lot 40, located at 109 Dove Lane, currently zoned R-2 Single- Family Residential in Dorchester County and will be zoned GR-5 General Residential upon annexation into the Town of Summerville’s municipal limits. (Proposed Council District 3) Planning Commission held a public hearing and made a recommendation for approval at their meeting on March 16, 2020. Standing Committee Meetings Agenda – April 9, 2020 Page 3 3. Finance Committee a. Presentation of March 2020 of financial reports b. Surplus Vehicles – Stormwater Department a. W119 2000 Ford F-150 extended cab pickup b. W121 1997 Ford F-450 utility dump truck c. WT123 1997 Hudson 12 Ton dual axle equipment trailer c. Financial Requisitions a. Request for approval for the Town Administrator to negotiate and enter into an Agreement with AIS Advanced Imaging Systems, SC State Term Contract Number 4400010342, for the purposes of records conversion in the amount of $268,401.13. Funds to come from fund balance. b. Issue a PO to Dillon Supply Company in the amount of $51,115.75 for Yale Crane and Installation. For the Maintenance Dept and is from Budgeted Funds c. Request authorization to spend up to $17,625 for the purchase of chairs, tables and all supplies for RECC to be paid from Hospitality Fund Balance d. Request authorization to spend up to $10,757 for the replacement of the Gahagan Concession Roof to be paid from Hospitality Fund Balance e. Approval to issue a purchase order in the amount of $844,515.00 to Michael Baker International for the Cedar Street Extension project, funds to come from general fund balance. 4. Adjourn  h Town of Summerville Council Meeting Thursday, April 9, 2020 - 6:00 p.m. Virtual Meeting Meeting will be livestreamed via YouTube. The link to the livestream will be available on the Town’s website: www.summervillesc.gov Recording will be posted on the website after the meeting AGENDA 1. Call to Order 2. Invocation - Councilmember Bob Jackson 3. Approval of Minutes of Previous Meetings a. Town Council Meeting – March 12, 2020 b. Special Called Council Meeting – March 16, 2020 c. Special Called Council Meeting – March 19, 2020 4. Public Comment – For items on the April 9, 2020 Town Council meeting agenda only a. Public comments must be emailed to publiccomments@summervillesc.gov by 5pm on Thursday, April 9, 2020. Submissions will be read by the Town Clerk during the meeting. Please note that your email in its entirety will become public record upon submission. 5. Petitions: a. Petition by William Tolman Salisbury, Jr.; The Tolman Salisbury Family L.P.; William T. & Kathy J. Salisbury (JTROS); Danny L. Wright, II & Jennifer S. Wright; Kathy J. & W. Tolman Salisbury (JTROS); William T. Salisbury, Jr.; and William L. McCormick to annex Dorchester County TMS#’s 130-00-00-020, 716 N. Maple Street; 130-00-00-004, 156 Labyrinth Lane; 130-00-00-005, 708 N. Maple Street; 130-00-00-006, 712 N. Maple Street; 130-00-00-036, N. Maple Street; 130-00-00-033, Old Dairy Road; 130-00-00-019, 81 E. Turner Street; and 130-00-00-034, N. Maple Street; and Berkeley County TMS# 730-00-00- 036, Old Dairy Road (approximately 250.046 acres total), currently zoned R-4 Multifamily Residential in Dorchester County and Flex-1 in Berkeley County and will be zoned PUD, Planned Development District upon annexation into the Town of Summerville’s municipal limits. (Proposed Council District 1) Planning Commission held a public hearing and made a recommendation for approval at their meeting on March 16, 2020 b. Petition by Evan Bentley and Lily Sooter to annex Dorchester County TMS# 145-07-03-029 (approximately 0.27 acres), Lot 40, located at 109 Dove Lane, currently zoned R-2 Single- Family Residential in Dorchester County and will be zoned GR-5 General Residential upon annexation into the Town of Summerville’s municipal limits. (Proposed Council District 3) Planning Commission held a public hearing and made a recommendation for approval at their meeting on March 16, 2020. Town Council Agenda – April 9, 2020 Page 3 6. Pending Bills and Resolutions: a. Second and final reading of an ordinance to annex Dorchester Co. TMS#s 129-05-10-003, - 004, -005, -006, -007, -008, and -009; 129-05-09-007, -008, -009, -010, -011, -012, -013, and -014; and 129-09-06-009, -010, and -011, located along Renau Blvd., Major Dr., Michele Dr., and Richard Dr.;18 parcels and two quit-claimed unimproved right-of-ways totaling approximately 8.5 acres. Currently zoned R-1(M), Single-Family Residential Manufactured Housing in Dorchester County and will be zoned GR-5, General Residential, upon annexation into the Town of Summerville’s municipal limits. (Council District 4) b. Second and final reading of an ordinance to amend the Summerville Unified Development Ordinance, Chapter 13, Section 13.5.2.A, Site Analysis. 7. Introduction of Bills and Resolutions a. Ordinance to temporarily suspend portions of the provision of Town Ordinances Sections 8- 122. – Payment (Accommodation Taxes) and 8-124. – Violation and Penalties (for non- payment of Accommodation Tax) and to correct the mailing address for payment. b. Ordinance to temporarily suspend the provision of Town Ordinance Section 8-142 – Payment of Local Hospitality Tax and Sections 8-145 – Violations. c. Ordinance to temporarily suspend the provision of Town Ordinance Section 8-42. – Delinquent License Taxes; Partial Payment. Subsection (a). d. Ordinance to renew Emergency Ordinance No. 20-0401 suspending the normal operating procedures of the Summerville Town Council and to authorize the Town Administrator and Mayor to develop and enact a plan to ensure the continuity in the delivery of Government Services during the 2019 Novel Coronavirus (“COVID-19”) Emergency. e. Resolution to amend the organizational chart of the Town of Summerville 8. Miscellaneous a. Consideration of amendments to leases on Town property b. Consideration of emergency pay for non-exempt employees required to report for duty 9. Adjourn 5 6 7 8 9 10 11 12 13  ANNEXATION/PUD STAFF REPORT PLANNING & DEVELOPMENT COMMITTEE April 6, 2020 TMS#s: 130-00-00-004, 005, 006, 019, 020, 033, 034, 036 and 730-00-00-036 Location: N. Maple Street, Labyrinth Lane, and Old Dairy Road Description: 9 parcels, approximately 250 acres Request: Annexation and zoning to PUD The property owner is requesting for the above referenced parcels to be annexed into the Town from Dorchester and Berkeley County. The existing zoning in Dorchester County is R-4, Multi- Family Residential, and in Berkeley County is Flex1, Agricultural. This property is included in the Town’s ‘Employment Growth’ District within the Town’s 2009- 2011 Comprehensive Plan and Update as well as on the accompanying Future Land Use Map, and it also falls under a Commercial Activity Node. The area also falls just outside of the Sheep Island focus area in the 2014 Vision Plan appended to the Comprehensive Plan. That plan proposes a mix of uses, including single-family (detached and attached) residential, multi-family residential, and commercial uses. The proposed PUD would allow for a maximum of 400 single- family detached units, 100 accessory dwelling units, 125 single-family attached (townhomes) units, and at least 51 acres of neighborhood commercial uses. The PUD is primarily following the Neighborhood Mixed-Use (N-MX) standards found in the UDO, with a few exceptions. There are a few commercial uses allowed in the PUD that would not be allowed in the N-MX zoning district, such as convention centers, gas stations (with no more than 8 fuel pumps), bars, and liquor stores. Given the proximity to the interstate and the planned widening of N. Maple Street in the near future, staff does not object to these additional commercial uses. One thing that the PUD does provide that the N-MX zoning would not is the guarantee that a certain amount of the development will be devoted to commercial uses. The main exception to the UDO for the single-family residential portion of the development is the ability to have homes/townhomes with front-loaded attached garages and the associated driveway access. With the smaller lots as is planned, staff was concerned that this would negatively impact the main residential roads in the development. After discussions with the developer to consider only allowing a certain percentage of front-loaded attached garages and not allowing driveway access on the main entry roads, the developer has proposed that only 50% of the single family residential on the two main roads off of Old Dairy Road be allowed to be front-loaded. All exceptions to the design guidelines (Chapter 4 of the UDO) that were previously included in the PUD request have been removed after discussions with staff and the Planning Commission. A Traffic Impact Analysis (TIA) is being finalized, per the Town’s UDO requirements. The TIA was conducted in coordination with the proposed annexation/development on the Rosemary properties just to the northeast. The TIA provides the required roadway improvements at the developer’s expense that will be necessary to handle the increased traffic from this development. Updates to the TIA will be required if any land uses or intensities change as the project is developed. An Economic Impact Analysis was also completed for the development. The analysis uses conservative estimates for home ($325,000) and townhome ($225,000) values. Based on these values and the inclusion of 318,000 square feet of mixed commercial (the conceptual plan shows 400,000 sf), the proposed development will provide a net gain to the Town over a 20 year timeframe. Based on the revisions that were made to the PUD following the Planning Commission meeting and the information in the economic impact analysis, staff would recommend approval of this annexation and PUD. Planning Commission held a public hearing and recommended approval at their meeting on March 16, 2020. 2  ANNEXATION STAFF REPORT PLANNING & DEVELOPMENT COMMITTEE April 6, 2020 TMS#s: 145-07-03-029 Location: 109 Dove Lane Description: one lot totaling approximately 0.27 acres Request: Annexation and Zoning to GR-5 The property owner is requesting that the above referenced parcel be annexed into the Town from Dorchester County. The existing zoning in Dorchester County is R-2, Single-Family Residential, and there is a detached single-family home on the property. This property is an existing doughnut hole in the Town limits. This property is included in the Town’s ‘Medium Residential Neighborhood’ area as identified within the Town’s 2009-2011 Comprehensive Plan and Update as well as on the accompanying Future Land Use Map. Both proposed annexation and zoning classification are in conformance with the Town’s Comprehensive Plan & Update 2009-2011 and are recommended for approval by staff. Planning Commission held a public hearing and recommended approval at their meeting on March 16, 2020. 4  ANNEXATION STAFF REPORT PLANNING & DEVELOPMENT COMMITTEE April 6, 2020 TMS#s: 145-07-03-029 Location: 109 Dove Lane Description: one lot totaling approximately 0.27 acres Request: Annexation and Zoning to GR-5 The property owner is requesting that the above referenced parcel be annexed into the Town from Dorchester County. The existing zoning in Dorchester County is R-2, Single-Family Residential, and there is a detached single-family home on the property. This property is an existing doughnut hole in the Town limits. This property is included in the Town’s ‘Medium Residential Neighborhood’ area as identified within the Town’s 2009-2011 Comprehensive Plan and Update as well as on the accompanying Future Land Use Map. Both proposed annexation and zoning classification are in conformance with the Town’s Comprehensive Plan & Update 2009-2011 and are recommended for approval by staff. Planning Commission held a public hearing and recommended approval at their meeting on March 16, 2020. 4 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102  ORDINANCE TO TEMPORARILY SUSPEND PORTIONS OF THE PROVISION OF TOWN ORDINANCES SECTIONS 8-122.-PAYMENT (ACCOMODATION TAXES) AND 8-124.– VIOLATION AND PENALTIES (FOR NON-PAYMENT OF ACCOMODATION TAX) AND TO CORRECT THE MAILING ADDRESS FOR PAYMENT WHEREAS, on March 28, 2020, Governor Henry McMaster issued Executive Order No. 2020-08 related to 2019 Novel Coronavirus (“COVID-19”) and declared that a State of Emergency exists in South Carolina which he confirmed in Executive Order No. 2020-15; and WHEREAS, on March 29, the President extended the provisions of his Coronavirus Guidelines for America until April 30, 2020; and WHEREAS, on March 17, the Governor issued Executive Order 2020-19 severely restricting the use of lodging and rental establishments; and WHEREAS, on March 19, 2020, Summerville Town Council passed an Emergency Ordinance declaring a State of Emergency in the Town; and WHEREAS, Town Ordinance Sec. 8-124 states in part: It shall be a violation of this division to: (2) Fail to remit to the town the accommodations tax collected, pursuant to this division. Violations of this division are punishable by a fine of up to $500.00 or 30 days in jail; and WHEREAS, Town Ordinance Sec.122 states in part: The tax must be remitted to the town on the twentieth of each month when the estimated amount of average tax is more than $50.00 per month; remitted quarterly when the estimated average amount of the tax is $25.00 to $50.00 a month; and remitted annually when the estimated amount of average tax is less than $25.00. Payments should be made to the Finance Department, Town of Summerville, 104 Civic Center, Summerville, SC 29483; and WHEREAS, the correct address for the Finance Department, Town of Summerville is 200 S. Main Street, Summerville, SC 29483; and Page 1 of 2  WHEREAS, the Governor’s Executive Order N0. 2020-19 is and has created a severe financial hardship on businesses providing transient accommodations located within the Town of Summerville municipal limits; and WHEREAS, it is the desire of Town Council to relieve, to the extent possible, the financial hardship thrust upon these affected businesses; and WHEREAS, it is the desire of Town Council to correct the mailing address for the Finance Department of the Town NOW THEREFORE BE IT ORDAINED, by the Mayor and Council Members of the Town of Summerville, in Council assembled that: 1. The penalty provisions of Town Ordinance 8-124(2) dealing with late payments are hereby temporarily suspended retroactive to March 1, 2020 and ending at 11:59 pm on June 30, 2020. The temporary suspension of Sec. 8-142(2) shall not suspend the collection of the tax, only the late remittance. All other provisions of Ordinance 8-124 shall remain in full force and effect; and 2. Beginning at 12:01 am on June 1, 2020, the provisions of this Ordinance dealing with the suspension of penalties of late payments shall expire and the suspended provisions of Ordinance 8-124 in effect prior to the enactment of this Temporary Ordinance shall be automatically reinstated; and 3. The remittance address for mailing of payments shall be the Finance Department, Town of Summerville, 200 S. Main Street, Summerville, SC 29483; and IT IS SO ORDAINED! Date: __________________________ __________________________________ Richard G. Waring, Mayor Attest: 1st Reading_____________________ _______________________________ 2nd Reading_____________________ Beth Messervy, Town Clerk Page 2 of 2 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120