Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, February 7, 2022 - 5:30 pm Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson, Aaron Brown, Kima Garten-Schmidt a. Selection of Parks and Recreation Committee Chairperson b. Project Updates- i. Summerville Preserve on the Ashley ii. Shepard Park iii. Resurfacing projects. c. Discussion of proposed fee schedule for Parks and Recreation. d. Other business, as necessary. 2. Planning and Development Committee: Bob Jackson, Terry Jenkins, Russ Touchberry a. Selection of Planning and Development Committee Chairperson b. Approval of site plans for Fire Station #6 (The DRB granted final approval of the architecture at their meeting on January 20th, but since it is zoned PL, Public Lands, Council has to approve the final site plan.) c. Discussion of possible annexation of TMS#144-00-00-029.999 – SCDOT parcel and TMS# 144-00-00-180.999 – Dorchester County parcel along Sawmill Branch Trail 3. Public Safety Committee: Aaron Brown, Bill McIntosh, Terry Jenkins a. Selection of Public Safety Committee Chairperson b. Fire Department Update c. Police Department Update Standing Committee Meetings Agenda – February 7, 2022 Page 2 4. Public Works Committee: Kima Garten-Schmidt, Russ Touchberry, Bill McIntosh a. Selection of Public Works Committee Chairperson b. Proposed Traffic improvements at Intersection of Golf Road, Spring Road and US-17A. c. Report on Shepard Park drainage project 5. Finance Committee: a. Presentation of January 2022 financial reports - Rhonda Moore, Director of Finance b. Continuation of Discussion on Development Impact Fees c. Financial Requisitions: 1. Authorization to issue a purchase order to Performance Automotive Group for 1 Ford F- 150 XL pick-up truck on State Contract totaling $36,820.80 The funding source is from the Lease Purchase Fund. This request replaces the previously approved Dodge RAM pick-up truck that the Finance Committee approved last month (January 2022). The change is due to production delays. Request from Police Department. 2. Authorization to issue a purchase order to West Chatham Warning Devices for the equipment and labor for upfit for 3 CIT Dodge Durangos on State Contract totaling $31,365.00 The funding source is from the American Rescue Plan. Request from Police Department. 3. Authorization to contribute an amount not to exceed $16,000 from HTAX funds, payable to the Summerville High Athletic Club and/or BSN Sports, to fund half of the cost of 200 football jerseys with “Town of Summerville 175th Anniversary” patches. The other half will be provided by Summerville High School. Request from Administration Department. 6. Discussion of Proposed / Upcoming Council Agenda Items a. Consideration of agenda item: second reading of an ordinance to dissolve the Summerville Redevelopment Corporation 7. Adjourn Face masks are strongly encouraged in Town Hall and the Annex building. These meetings will be livestreamed from the Town’s website: www.summervillesc.gov Epstein Architecture SHEPARD PARK – CONCEPT DESIGN January 14, 2022  Trails Pavilion and Shelter Benches and Paths Park Entrances Boulders for Sitting Parking Epstein Architecture SHEPARD PARK – CONCEPT DESIGN January 14, 2022  PARKS AND RECREATION FEE SCHEDULE Athletics Current Proposed Youth Leagues $45 R /$65 NR $50 R /$70 NR Late Registration $55 R /$75 NR $60 R /$80 NR Field Lights per half hour $10 Field Lights per hour $20 Field Lights per 1.5 hour $30 Adult Kickball Leagues $200/team Adult Softball Leagues $500/team Adult Ultimate Frisbee $35-45/person RECC Current Proposed Annual Membership $50 R/$100 NR Open Gym Activity $3 $5 Tot Time $2 $3 Full Facility (Mon-Thurs) $700 R/ $950 NR $850 Full Facility (Fri-Sun) $1,500 R/$2,000 NR $2,000 Full Facility (Fri-Sun Half day) $1,250 R /$1,750 NR $1,500 Programs & Camps Varies Multi-purpose Room (Mon-Fri) $25 R /$50 NR $50 Multi-purpose Room (Sat-Sun) $50 R /$75 NR $75 Multi-purpose Room-Nonprofit (Mon-Fri) $25 Birthday Package $200 Rental Facilities Current Proposed Cuthbert/Doty $225 R /$450 NR $300 Wedding Gazebo $50 R/$300 NR $150 Gahagan Pavilions $50 R/$125 NR $100 Tennis Current Proposed Private Lesson 45 min $35 Private Lesson 1 hour $45 Private Lesson 1.5 hours $65 Semi-Private Lesson 1 hour $25 Semi-Private Lesson 1.5 hours $35 Clinic 3-4 players $15 Clinic 5-7 players $12 Clinic 8-10 players $10 League Fee $35 $40 Tournament Fees Current Proposed Field per day 18+ teams $50 Field per day 14-17 teams $75 Field per day <13 teams $100 Light fee per field per hour $20 Additional Field Prep $40 Quick dry $15 Gate Fees, Adult $7 Gate Fees, Student/Senior $5 Athletic Sponsorship Current Proposed Sponsorship Banner $275 Team Sponsorship $225 Combo Banner/Team $475 Sponsorship Banner Renewal $200 Special Events Current Proposed Vendor Fee $25-$100 $30-150 Barricades $25 Non-refundable Permit Application Fee $25 Permit Deposit $100-200 Park Impact Fee for events over 500 $150 Damage or excessive cleanup billed at cost Park Staffing billed at cost  SHELBY CHARLOTTE 201 S. Washington St., Suite 200 1230 W. Morehead St., Suite 214 Shelby, NC 28150 Charlotte, NC 28208 704/406-6000 704/731-7000 RALEIGH LEXINGTON 6131 Falls of Neuse, Suite 204 1070 S. Lake Dr., Suite J Raleigh, NC 27609 Lexington, SC 29073 919/573-6400 803/356-0507 1226 YEAMANS HALL ROAD HANAHAN, SC 29410 843-566-0161 ADCENGINEERING.COM ENGIN E ERING ADC PROJECT # 21209 A: 117 SF A: 62 SF BATALION CHIEF'S BUNK 128 BAT CHIEF TOILET BATALION CHIEF'S OFFICE A: 173 SF 130 131 M 45.04' F.F.E. A: 122 SF A: 98 SF EMS OFFICE A: 57 SF STATION OFFICE 143 VESTIBULE 142 126 B A: 52 SF A: 182 SF A: 117 SF PUBLIC TOILET A: 62 SF FOYER CAPTAIN'S OFFICE A: 177 SF 144 CPT TOILET CAPTAIN'S BUNK 141 127 124 125 A: 87 SF CORRIDOR A: 47 SF 151 EMS STOR 152 A: 101 SF SUPPLIES WOMENS A: 27 SF TOILET A: 83 SF 137 122 TOOLS/EQ. 139 A: 57 SF A: 86 SF A: 169 SF LAUNDRY / JANITOR EMS BUNK DECON / LAUNDRY 138 A: 11 SF 123 140 CLOSET 121 A: 171 SF CORRIDOR 149 RISER A: 2,941 SF A: 228 SF GEAR ROOM 129 APPARATUS BAY 148 133 A: 17 SF PANTRY R R R 136 A: 166 SF LOCKER ROOM 120 SUMMERVILLE A: 10 SF A: 8 SF PANTRY CLOSET 135 A: 718 SF 119 DW A: 241 SF BUNK ROOM A: 577 SF FITNESS A: 10 SF DAY ROOM/DINING 118 147 PANTRY 132 134 A: 189 SF MENS TOILET FIRE STATION #6 DL 117 A: 45 SF A: 27 SF ELECTRICAL COMPRESSOR 145 146 M ATS PROJECT TITLE M IN A RU RY R IM CT FO EL IO T PR NO NS N T CO 1. THIS DRAWING IS THE PROPERTY AND ©BOOMERANG DESIGN P.A. AND IS NOT TO BE REPRODUCED OR COPIED IN WHOLE OR IN PART. IT IS NOT TO BE USED ON ANY OTHER PROJECT AND IS TO BE RETURNED ON REQUEST. 2. MATERIALS, DIMENSIONS AND ALL OTHER CONDITIONS WHICH ARE NOT OTHERWISE DEFINED ON THIS DRAWING SHALL BE CONSTRUED AS HAVING THE SAME MEANING AS SIMILARLY INDICATED CONDITIONS WHICH ARE MORE FULLY DEFINED ELSEWHERE ON THIS PROJECT OR OTHER DRAWINGS OF THIS PROJECT. 3. DO NOT SCALE OFF DIMENSIONS. REVISIONS X NO. DATE DESCRIPTION CIVIL PERMIT SET PROJECT PHASE 21209.00 ADC DESIGN PROJECT NUMBER 02-01-2022 DRAWING RELEASE DATE SITE LAYOUT PLAN - AREA 1, 2 SHEET TITLE C201 SHEET Dorchester County GIS Viewer Public Data Dorchester County Main Page Register of Deeds Search +  1440000029999   ꤆ – Show search results for 14400… Parcel Info: 144-00-00-180.999 TAX_DISTRICT 200 OWNER DORCHESTE COUNTY MAILING ADDRESS 201 JOHNSTO MA CITY_STATE_ZIP SAINT GEORG 294772412 PROPERTY_LOCATION TAXED_ACRES 50.19 GRANTOR GEORGE MIL INC GRANTEE DORCHESTE COUNTY DEED BOOK 7,988 DEED PAGE 151 RECORDING DATE 8/22/2011, 8: Zoom to Esri Community Maps Contributors, Charleston 0.3mi 0.3mi -80.187 32.999 Degrees All rights reserved Dorchester County GIS Viewer Public Data Dorchester County Main Page Register of Deeds Search +  1440000029999   ꤆ – Show search results for 14400… (1 of 2) Parcel Info: 144-00-00-029.999 TAX_DISTRICT 200 OWNER SCDOT MAILING ADDRESS PO BOX 191 MA CITY_STATE_ZIP COLUMBIA 292020191 PROPERTY_LOCATION TAXED_ACRES 49.78 GRANTOR GEORGE M INC GRANTEE SCDOT DEED BOOK 12,846 DEED PAGE 130 RECORDING DATE 10/19/2020 PM SALE PRICE 2 173 635 0 Zoom to Esri Community Maps Contributors, Charleston 0.3mi 0.3mi -80.187 33.000 Degrees All rights reserved  Install chevron markings as per SCDOT Standard Drawing 625-310-00. Point of gore area to be 7’ from edge of Relocate 24” solid white stop bar 12’ travelway. from edge of travel way. Install curb delineators on 4” outer white lines of gore area striping.  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 15,652,860.00 7,061,358.42 9,534,352.49 6,118,507.51 61% Licenses Permits and Fees 14,699,000.00 241,282.61 3,440,835.66 11,258,164.34 23% Court Fines & Fees* 250,000.00 27,151.81 71,971.49 178,028.51 29% State Revenues 3,387,600.00 489,517.45 2,268,275.38 1,119,324.62 67% Miscellaneous Revenues 2,564,500.00 76,068.18 408,823.03 2,155,676.97 16% Other Financing Sources 6,501,027.00 168,983.67 1,182,885.67 5,318,141.33 18% Total Revenues 43,054,987.00 8,064,362.14 16,907,143.72 26,147,843.28 39% Expenditure Summary Municipal Court 669,406.00 52,086.65 379,407.62 289,998.38 57% Finance 741,670.00 64,929.28 388,652.13 353,017.87 52% Administration 2,772,504.00 229,005.58 1,598,923.96 1,173,580.04 58% Planning 595,575.00 36,442.95 294,303.75 301,271.25 49% Building / Inspections 878,275.00 104,648.52 588,570.74 289,704.26 67% Engineering 863,505.00 73,013.16 521,254.38 342,250.62 60% Police Dept 10,925,408.00 850,489.27 6,888,476.89 4,036,931.11 63% Fire Dept 10,455,858.00 742,690.77 5,952,259.68 4,503,598.32 57% Communication Center 1,600,910.00 139,933.70 856,827.25 744,082.75 54% Maintenance Dept 913,320.00 57,679.63 498,747.18 414,572.82 55% Street Dept 2,818,603.00 202,450.04 1,653,962.79 1,164,640.21 59% Parks & Recreation 2,920,732.00 217,118.35 1,890,290.83 1,030,441.17 65% Buildings & Grounds 2,301,900.00 581,423.60 1,897,836.89 404,063.11 82% Debt Services 906,330.00 373,940.00 442,880.00 463,450.00 49% Capital Expenditures 3,540,991.00 111,665.56 133,906.87 3,407,084.13 4% Non-Departmental 150,000.00 5,127.94 17,987.71 132,012.29 12% Total Expenditures 43,054,987.00 3,842,645.00 24,004,288.67 19,050,698.33 56% Revenue Over / (Under) Expenditures 0.00 4,221,717.14 (7,097,144.95) 7,097,144.95  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 375,000.00 3,383.52 192,587.19 182,412.81 51% 100-4-0000-10-102 Real Prop Taxes 13,451,648.00 6,944,653.18 8,351,252.64 5,100,395.36 62% 100-4-0000-10-103 Vehicle Prop Taxes 1,261,212.00 114,500.34 922,600.17 338,611.83 73% 100-4-0000-10-104 Homestead Taxes 375,000.00 0.00 0.00 375,000.00 0% 100-4-0000-10-106 Heavy Equipment Rental Tax 190,000.00 (1,178.62) 67,912.49 122,087.51 36% 15,652,860.00 7,061,358.42 9,534,352.49 6,118,507.51 61% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 385,000.00 13,086.67 192,337.92 192,662.08 50% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 0.00 1,800,000.00 0% 100-4-0000-20-210 Business Licenses 5,500,000.00 119,268.45 1,109,796.10 4,390,203.90 20% 100-4-0000-20-211 Business License Penalty 100,000.00 3,757.10 79,146.38 20,853.62 79% 100-4-0000-20-212 Business License Insurance 5,750,000.00 0.00 1,431,518.12 4,318,481.88 25% 100-4-0000-20-214 Telephone Licenses 150,000.00 0.00 0.00 150,000.00 0% 100-4-0000-20-216 Building Permits 950,000.00 81,559.39 559,128.89 390,871.11 59% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 0.00 3,416.00 (916.00) 137% 100-4-0000-20-218 Planning Fees 20,000.00 1,145.00 12,448.25 7,551.75 62% 100-4-0000-20-220 Tree Permit/Penalty 6,500.00 415.00 2,355.00 4,145.00 36% 100-4-0000-20-221 Stormwater Review Fees 35,000.00 22,051.00 50,689.00 (15,689.00) 145% 14,699,000.00 241,282.61 3,440,835.66 11,258,164.34 23% Court Fines & Fees 100-215-163 Municipal Court Fines 250,000.00 27,151.81 71,971.49 178,028.51 29% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 200,000.00 40,201.18 236,579.51 (36,579.51) 118% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,500,000.00 168,965.75 1,134,814.74 365,185.26 76% 100-4-0000-30-311 Inventory Taxes 78,600.00 19,650.18 39,300.36 39,299.64 50% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 0.00 0.00 12,500.00 0% 100-4-0000-30-321 Aid To Subdivisions 1,500,000.00 257,200.34 818,225.77 681,774.23 55% 100-4-0000-30-325 Beverage Licenses 96,500.00 3,500.00 39,355.00 57,145.00 41% 3,387,600.00 489,517.45 2,268,275.38 1,119,324.62 67%  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Miscellaneous Revenues 100-4-0000-35-326 Special Events Misc. Income 10,000.00 30.00 2,995.00 7,005.00 30% 100-4-0000-35-351 Interest Income 205,000.00 0.00 0.00 205,000.00 0% 100-4-0000-35-352 Sale of Assets 93,500.00 7,110.00 87,145.23 6,354.77 93% 100-4-0000-35-353 Parks and Playground Fees 55,000.00 (387.50) 3,405.00 51,595.00 6% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 0.00 0.00 780,000.00 0% 100-4-0000-35-358 Vending Commissions Gahagan 5,500.00 1,041.00 1,041.00 4,459.00 19% 100-4-0000-35-359 Fed Drug Task OT 16,000.00 0.00 0.00 16,000.00 0% 100-4-0000-35-360 Miscellaneous Income 900,000.00 34,402.69 74,085.57 825,914.43 8% 100-4-0000-35-362 Property Rental Fees 125,000.00 6,521.15 40,387.03 84,612.97 32% 100-4-0000-35-363 Cellular Tower Rental Fees 90,500.00 10,032.26 54,617.05 35,882.95 60% 100-4-0000-35-364 Report Fees 19,000.00 1,919.58 10,088.05 8,911.95 53% 100-4-0000-35-365 Administrative Fees 7,500.00 0.00 2,422.04 5,077.96 32% 100-4-0000-35-366 False Alarm Fees 16,500.00 2,210.00 2,210.00 14,290.00 13% 100-4-0000-35-370 Gahagan Field/Concessions 6,500.00 0.00 7,980.00 (1,480.00) 123% 100-4-0000-35-371 Regular League Fees 75,000.00 840.00 38,904.80 36,095.20 52% 100-4-0000-35-372 Tournament Fees 1,000.00 0.00 0.00 1,000.00 0% 100-4-0000-35-374 Gahagan Gate Fees 25,000.00 0.00 0.00 25,000.00 0% 100-4-0000-35-375 MISC Rev-RECC 85,000.00 7,088.50 55,479.77 29,520.23 65% 100-4-0000-35-376 P&R Prepackaged Concessions 25,000.00 573.25 5,656.06 19,343.94 23% 100-4-0000-35-377 P&R Prepared Concessions 0.00 152.25 2,625.50 (2,625.50) 100-4-0000-35-380 Tennis Program Revenue 23,500.00 4,535.00 19,780.93 3,719.07 84% 2,564,500.00 76,068.18 408,823.03 2,155,676.97 16% Transfers In Local Hat 2,027,804.00 168,983.67 1,182,885.67 844,918.33 58% State A Tax 85,000.00 0.00 0.00 85,000.00 0% Sanitation Fund 400,723.00 0.00 0.00 400,723.00 0% ARP 1,193,509.00 0.00 0.00 1,193,509.00 0% Financing Sources 2,793,991.00 0.00 0.00 2,793,991.00 0% 6,501,027.00 168,983.67 1,182,885.67 5,318,141.33 18% Total Revenues General Fund 43,054,987.00 8,064,362.14 16,907,143.72 26,147,843.28 39%  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Jan. Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 3,014.32 23,133.17 212-4-4731-20-267 Fire Facilities 3,637.99 27,895.23 212-4-4731-20-239 Municipal Facilities 4,640.26 37,067.76 11,292.57 88,096.16 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commerical 4,741.87 40,127.02 212-4-4731-20-267 Municipal Facilities - Comm 2,464.62 18,005.94 7,206.49 58,132.96 Res. Imp. Fee Exp. 212-6-4731-11-152 Bend on the Ashley 0.00 70.57 212-6-4731-13-529 Oakbrook Nature Trail 0.00 4,125.00 0.00 4,195.57 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 Total Revenues Impact Fees 18,499.06 150,424.69  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Jan. Actual Y-T-D Actual Local Hospitality Tax 214-4-4741-20-221 Local H-Tax Revenue 412,238.21 3,020,950.61 214-4-4741-35-350 Special Event Sponsor 0.00 1,030.00 214-4-4741-35-354 Tourism Grants 16,266.00 16,266.00 428,504.21 3,038,246.61 Local Accomodations Tax Local Accomodations Tax 216-4-4712-30-315 Revenue 27,730.81 224,059.69 Total HAT 456,235.02 3,262,306.30 Budgeted Revenue 3,980,607.00 % of Budget Collected 82%  Town of Summerville FYE 06/30/2022 Revenue and Expense Report % of Year Completed 58.33% Unaudited January 31, 2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,462,838.00 1,323,508.19 1,656,154.03 806,683.97 67% Expenditures 2,707,178.00 118,298.39 1,713,435.48 993,742.52 63% Revenue Over / (Under) Expenditures (244,340.00) 1,205,209.80 (57,281.45) (187,058.55)