Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, May 9, 2022 - 5:30 pm Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson (Chair), Aaron Brown, Kima Garten-Schmidt Staff Liaison: Amy Evans a. Discussion of rental fees of the Rollins Edwards Community Center kitchen 2. Planning and Development Committee: No meeting for May Terry Jenkins (Chair), Russ Touchberry, Bob Jackson Staff Liaison: Jessi Shuler 3. Public Safety Committee: No meeting for May Bill McIntosh (Chair), Terry Jenkins, Aaron Brown Staff Liaisons: Chief Doug Wright and Chief Richard Waring 4. Public Works and Committee on Water Supply: Kima Garten-Schmidt (Chair), Russ Touchberry, Bill McIntosh Staff Liaison: Russ Cornette a. Laurel Street Traffic Calming/One-way b. Request to quitclaim a portion of the Old Dairy Road right of way and waive first right of refusal for unused portion of Old Dairy Rd right of way. c. Discussion of corridor study on North Maple Street and Nexton Parkway. (Related to items c2-c5 in Finance Committee) Standing Committee Meetings Agenda – May 9, 2022 Page 2 d. Discussion of proposed amendment to code of ordinances: Chapter 22 - Water Management, Flood Damage Prevention, and Stormwater Management, Section 22-124 - Stormwater control, Item (f) - Minimum runoff control requirements, Subsection (2). See agenda packet for existing and proposed language. 5. Finance Committee: a. Presentation of April 2022 financial reports - Rhonda Moore, Director of Finance b. Discussion of proposed franchise fee for water and sewer utilities c. Financial Requisitions: 1. Authorization to issue a purchase order to Design Build in the amount of $3,738,428 for construction of Fire Station 6 to be paid from Fire Impact Fees and any remaining balance to be paid from American Rescue Plan funds. 2. Approval to enter into an Intergovernmental Agreement with Berkeley County to conduct a traffic corridor study for North Maple Street and Nexton Parkway.* 3. Approval of a purchase order for Bihl Engineering to conduct a corridor study for North Maple Street and Nexton Parkway in the amount of $98,980. Berkeley County will reimburse the Town $70,690 under the approved IGA. Funds to come from Roadway Improvements budgeted capital.* 4. Approval of a purchase order for HDR, Inc to conduct a peer review of the Bihl Corridor Study in the amount of $25,500. CVE Investments, LLC and Dustoff22 Development will reimburse the Town $17,418. Town has a letter of commitment from the developers. Funds to come from Roadway Improvements budgeted capital.* 5. Approval of a purchase order for Stantec, Inc for conceptual design based on the corridor study and peer review for $13,700. NASH-Nexton Holdings, LLC will reimburse the Town $7,500. Town has a letter of commitment from NASH-Nexton Holdings. Funds to come from Roadway Improvements budgeted capital.* *For Items c2-c5: • Town of Summerville’s total contribution is $42,172 • Berkeley County’s total contribution is $70,690 • Private developer’s total contribution is $24,918 d. Finance Committee Executive Session: legal and contractual matter 1. Receive legal advice and discuss contractual matters related to lease or sell town-owned property Face masks are strongly encouraged in Town Hall and the Annex building. These meetings will be livestreamed from the Town’s website: www.summervillesc.gov Standing Committee Meetings Agenda – May 9, 2022 Page 2 e. Other Business 1. Action to be taken by Finance Committee related to Executive Session f. Discussion of Proposed / Upcoming Council Agenda Items g. Adjourn from Finance Committee Face masks are strongly encouraged in Town Hall and the Annex building. These meetings will be livestreamed from the Town’s website: www.summervillesc.gov  ORDINANCE AN ORDINANCE TO AMEND TOWN ORDINANCE CHAPTER 24, SECTION 5 TO BROADEN THE DEFINITION OF THE ENTITIES SUBJECT TO FRANCHISE AGREEMENTS AND TO ADD PROVIDERS OF WATER AND SEWER AS A SERVICE SUBJECT TO FRANCHISE FEES WHEREAS, It is the desire of Town Council to expand the definition of entities subject to franchise agreements, and WHEREAS, Town Council desires to make clear providers of water and/or sewer services are subject to franchise fees, NOW THEREFORE, BE IT ORDAINED by the Mayor and Members of Town Council duly assembled that the Ordinances of the Town of Summerville, Chapter 24, Article I, Section 5 is hereby amended to broaden the definition of entities subject to franchise agreements and adding providers of water and/or sewer are subject to franchise fees so that it will hereafter read: Sec. 24-5. It shall be unlawful for any person, Corporation, Limited Liability Company, Governmental Entity of any organization of any type to use any of the public streets or rights-of-way within the corporate limits of the town for the purpose of providing any water and/or sewer service, electrical, natural gas, telephone or other utility, or any cable television without having first obtained a franchise from the town. and, IT IS SO ORDAINED THIS _____ DAY OF _______, 2022 Ricky Waring, Mayor Attest: Beth Messervy, Town Clerk First Reading: __ Second Reading: _________  AN ORDINANCE TO AMEND CHAPTER 22 - WATER MANAGEMENT, FLOOD DAMAGE PREVENTION, AND STORMWATER MANAGEMENT, SECTION 22-124 - STORMWATER CONTROL, ITEM (F) - MINIMUM RUNOFF CONTROL REQUIREMENTS, SUBSECTION (2) (D). BE IT ORDAINED by the Mayor and Council members of the Town of Summerville, in Council assembled, that Chapter 22 - Water Management, Flood Damage Prevention, and Stormwater Management, Section 22-124 - Stormwater control, Item (f) - Minimum runoff control requirements., Subsection (2)(d) is hereby amended as follows: Section 22-124 (f)(2) d. Redevelopment or expansion of existing development not meeting subsection (f)(2)b, above: All new driveways and parking lots should be constructed with pervious pavement technology, and all building roof drains and downspouts should be disconnected from impervious pavement/surfaces, and directed to vegetative ground cover for conveyance through a properly designed filter strip or vegetated swale (in accordance with the manual). All installed and maintained porous paving technologies, including pervious concrete and pavers, may be considered at a reduced rate of imperviousness when calculating the total allowable impervious percentage on-site and determining the hydrologic runoff properties subject to approval from the town engineer. Ratified this day of , 2022 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk FIRST READING: __________________ SECOND READING: ___________________  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 15,652,860.00 506,414.30 14,102,877.39 1,549,982.61 10% Licenses Permits and Fees 14,699,000.00 3,491,757.75 8,393,759.91 6,305,240.09 43% Court Fines & Fees 250,000.00 66,567.53 281,332.95 (31,332.95) -13% State Revenues 3,387,600.00 574,451.11 3,480,137.26 (92,537.26) -3% Miscellaneous Revenues 2,564,500.00 52,395.80 527,839.85 2,036,660.15 79% Other Financing Sources 6,501,027.00 168,983.67 2,008,597.43 4,492,429.57 69% Total Revenues 43,054,987.00 4,860,570.16 28,794,544.79 14,260,442.21 33% Expenditure Summary Municipal Court 669,406.00 47,085.44 530,859.76 138,546.24 21% Finance 741,670.00 59,313.97 578,163.24 163,506.76 22% Administration 2,772,504.00 298,854.69 2,373,831.99 398,672.01 14% Planning 595,575.00 44,814.84 449,148.68 146,426.32 25% Building / Inspections 878,275.00 60,878.55 805,521.04 72,753.96 8% Engineering 863,505.00 62,734.11 731,749.74 131,755.26 15% Police Dept 10,925,408.00 945,043.94 10,100,887.66 824,520.34 8% Fire Dept 10,455,858.00 812,413.47 8,816,587.08 1,639,270.92 16% Communication Center 1,600,910.00 110,191.04 1,217,912.72 382,997.28 24% Maintenance Dept 913,320.00 69,427.73 709,046.04 204,273.96 22% Street Dept 2,818,603.00 214,370.81 2,412,996.70 405,606.30 14% Parks & Recreation 2,920,732.00 243,877.97 2,732,209.89 188,522.11 6% Buildings & Grounds 2,301,900.00 100,752.60 2,210,975.14 90,924.86 4% Debt Services 906,330.00 0.00 442,880.00 463,450.00 51% Capital Expenditures 3,540,991.00 0.00 2,507,631.22 1,033,359.78 29% Non-Departmental 150,000.00 1,655.62 22,954.57 127,045.43 85% Total Expenditures 43,054,987.00 3,071,414.78 36,643,355.47 6,411,631.53 15% Revenue Over / (Under) Expenditures 0.00 1,789,155.38 (7,848,810.68) 7,848,810.68  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 375,000.00 12,404.11 205,862.43 169,137.57 45% 100-4-0000-10-102 Real Prop Taxes 13,451,648.00 7,763.44 12,164,782.01 1,286,865.99 10% 100-4-0000-10-103 Vehicle Prop Taxes 1,261,212.00 129,209.89 1,265,742.00 (4,530.00) 0% 100-4-0000-10-104 Homestead Taxes 375,000.00 357,036.86 357,036.86 17,963.14 5% 100-4-0000-10-106 Heavy Equipment Rental Tax 190,000.00 0.00 109,454.09 80,545.91 42% 15,652,860.00 506,414.30 14,102,877.39 1,549,982.61 10% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 385,000.00 79,146.05 346,695.58 38,304.42 10% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 57,364.66 1,742,635.34 97% 100-4-0000-20-210 Business Licenses 5,500,000.00 3,023,078.03 5,078,798.81 421,201.19 8% 100-4-0000-20-211 Business License Penalty 100,000.00 43,250.73 145,213.27 (45,213.27) -45% 100-4-0000-20-212 Business License Insurance 5,750,000.00 154,250.94 1,585,769.06 4,164,230.94 72% 100-4-0000-20-214 Telephone Licenses 150,000.00 0.00 94,791.58 55,208.42 37% 100-4-0000-20-216 Building Permits 950,000.00 187,845.50 974,879.20 (24,879.20) -3% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 59.50 3,875.50 (1,375.50) -55% 100-4-0000-20-218 Planning Fees 20,000.00 2,260.00 18,233.25 1,766.75 9% 100-4-0000-20-220 Tree Permit/Penalty 6,500.00 495.00 3,720.00 2,780.00 43% 100-4-0000-20-221 Stormwater Review Fees 35,000.00 1,372.00 84,419.00 (49,419.00) -141% 14,699,000.00 3,491,757.75 8,393,759.91 6,305,240.09 43% Court Fines & Fees Municipal Court Fines 250,000.00 66,567.53 281,332.95 (31,332.95) -13% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 200,000.00 34,791.25 448,222.86 (248,222.86) -124% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,500,000.00 178,532.50 1,473,039.34 26,960.66 2% 100-4-0000-30-311 Inventory Taxes 78,600.00 0.00 58,950.54 19,649.46 25% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 18,648.52 18,648.52 (6,148.52) -49% 100-4-0000-30-321 Aid To Subdivisions 1,500,000.00 289,883.84 1,389,326.00 110,674.00 7% 100-4-0000-30-325 Beverage Licenses 96,500.00 52,595.00 91,950.00 4,550.00 5% 3,387,600.00 574,451.11 3,480,137.26 (92,537.26) -3%  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 Miscellaneous Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget 100-4-0000-35-326 Special Events Misc. Income 10,000.00 85.00 3,560.00 6,440.00 64% 100-4-0000-35-351 Interest Income 205,000.00 0.00 0.00 205,000.00 100% 100-4-0000-35-352 Sale of Assets 93,500.00 0.00 87,145.23 6,354.77 7% 100-4-0000-35-353 Parks and Playground Fees 55,000.00 (487.50) 4,450.00 50,550.00 92% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 20,659.75 20,659.75 759,340.25 97% 100-4-0000-35-358 Vending Commissions Gahagan 5,500.00 0.00 1,041.00 4,459.00 81% 100-4-0000-35-359 Fed Drug Task OT 16,000.00 0.00 0.00 16,000.00 100% 100-4-0000-35-360 Miscellaneous Income 900,000.00 425.78 77,655.68 822,344.32 91% 100-4-0000-35-362 Property Rental Fees 125,000.00 9,587.39 60,169.42 64,830.58 52% 100-4-0000-35-363 Cellular Tower Rental Fees 90,500.00 5,918.23 74,829.49 15,670.51 17% 100-4-0000-35-364 Report Fees 19,000.00 1,994.90 15,366.10 3,633.90 19% 100-4-0000-35-365 Administrative Fees 7,500.00 0.00 3,769.24 3,730.76 50% 100-4-0000-35-366 False Alarm Fees 16,500.00 1,310.00 14,305.00 2,195.00 13% 100-4-0000-35-370 Gahagan Field/Concessions 6,500.00 2,610.00 10,650.00 (4,150.00) -64% 100-4-0000-35-371 Regular League Fees 75,000.00 2,155.00 43,349.80 31,650.20 42% 100-4-0000-35-372 Tournament Fees 1,000.00 0.00 0.00 1,000.00 100% 100-4-0000-35-374 Gahagan Gate Fees 25,000.00 0.00 0.00 25,000.00 100% 100-4-0000-35-375 MISC Rev-RECC 85,000.00 3,183.25 73,624.65 11,375.35 13% 100-4-0000-35-376 P&R Prepackaged Concessions 25,000.00 1,070.50 7,893.31 17,106.69 68% 100-4-0000-35-377 P&R Prepared Concessions 0.00 785.50 3,720.25 (3,720.25) 100-4-0000-35-380 Tennis Program Revenue 23,500.00 3,098.00 25,650.93 (2,150.93) -9% 2,564,500.00 52,395.80 527,839.85 2,036,660.15 79% Transfers In Local Hat 2,027,804.00 168,983.67 1,689,160.70 338,643.30 17% State A Tax 85,000.00 0.00 0.00 85,000.00 100% Sanitation Fund 400,723.00 0.00 0.00 400,723.00 100% ARP 1,193,509.00 0.00 0.00 1,193,509.00 100% Financing Sources 2,793,991.00 0.00 319,436.73 2,474,554.27 89% 6,501,027.00 168,983.67 2,008,597.43 4,492,429.57 69% Total Revenues General Fund 43,054,987.00 4,860,570.16 28,794,544.79 14,260,442.21 33%  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 April Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 9,564.10 37,417.10 212-4-4731-20-267 Fire Facilities 11,542.93 45,158.63 212-4-4731-20-239 Municipal Facilities 15,454.52 59,903.12 36,561.55 142,478.85 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commerical 130,361.55 181,912.38 212-4-4731-20-267 Municipal Facilities - Comm 67,756.30 91,694.75 198,117.85 273,607.13 Res. Imp. Fee Exp. 212-5-4731-25-286 Sawmill Branch Trail Expense 10,445.16 13,637.82 212-6-4731-11-152 Bend on the Ashley 0.00 70.57 212-6-4731-13-520 Doty Park Improvements 40,319.00 40,319.00 212-6-4731-13-529 Oakbrook Nature Trail 0.00 0.00 212-6-4731-14-521 Rolling Equipment - Parks 111,625.00 111,625.00 151,944.00 152,014.57 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 Total Net - Impact Fees 82,735.40 264,071.41  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 April Actual Y-T-D Actual Local Hospitality Tax 214-4-4741-20-221 Local H-Tax Revenue 467,925.78 4,295,254.97 214-4-4741-35-350 Special Event Sponsor 1,000.00 11,980.00 214-4-4741-35-354 Tourism Grants 0.00 16,266.00 468,925.78 4,323,500.97 Total Expenses 220,801.25 3,393,253.28 Local Accomodations Tax Local Accomodations Tax 216-4-4712-30-315 Revenue 38,526.15 311,037.22 Total HAT 38,526.15 311,037.22 507,451.93 4,634,538.19 Budgeted Revenue 3,980,607.00 % of Budget Collected 116%  TOWN OF SUMMERVILLE FYE 6/2022 REVENUE AND EXPENSE REPORT % OF YEAR COMPLETED: 83.33% UNAUDITED APRIL 30,2022 Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,462,838.00 16,142.78 2,404,816.14 58,021.86 98% Expenditures 2,707,178.00 120,491.89 2,177,045.73 530,132.27 80% Revenue Over / (Under) Expenditures (244,340.00) (104,349.11) 227,770.41 (472,110.41)