Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, January 9, 2023 - 5:30 pm Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson (Chair), Aaron Brown, Kima Garten-Schmidt Staff Liaison: Amy Evans a. Discussion of proposed sculpture donation for Saul Alexander Playground by Sculpture in the South b. Discussion on contracting out Gahagan Park concession stand for 2023 2. Planning and Development Committee: Terry Jenkins (Chair), Russ Touchberry, Bob Jackson Staff Liaison: Jessi Shuler a. Petition by Mad Dog Development, LLC to annex Dorchester County TMS# 152-00-00-051, 3.83 acres located off Flood Heirs Road, currently zoned MUC, Mixed Use Community District, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Planning Commission held a public hearing and made a recommendation for approval at their meeting on December 19, 2022. b. Petition by Ayako and Terry W. Richburg to annex Dorchester County TMS# 152-01-02-007, 13.24 acres located at 116 Flood Heirs Road, currently zoned R-1, Single-Family Residential, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Planning Commission held a public hearing and made a recommendation for approval at their meeting on December 19, 2022. c. Request to rezone TMS# 137-14-05-013, 800 S. Main Street, approximately 0.47 acres, and owned by John Thomas Wayne Beasley, from GR-2, General Residential (2 units/acre), to N-MX, Neighborhood Mixed-Use. (Council District 3) Planning Commission held a public hearing and made a recommendation for approval at their meeting on December 19, 2022. Standing Committee Meetings Agenda - January 9, 2023 Page 2 3. Public Safety Committee: Bill McIntosh (Chair), Terry Jenkins, Aaron Brown Staff Liaisons: Chief Doug Wright and Chief Richard Waring a. Discussion of Town prosecutorial services 4. Public Works and Committee on Water Supply: Kima Garten-Schmidt (Chair), Russ Touchberry, Bill McIntosh Staff Liaison: Russ Cornette a. Request from “Bike/Walk Summerville” for LPI (Leading Pedestrian Interval) to be implemented at the intersections of Richardson Ave / Cedar St and Richardson Ave / Main Street b. Discussion of intersection improvement for Berkeley Circle and Old Light Road 5. Finance Committee: a. Presentation of December 2022 financial reports – Rhonda Moore, Finance Director b. Status Update on Strategic Plan Action Items c. Update on American Rescue Plan Funds d. Financial Requisitions 1. Authorization to issue a purchase order to Municipal Emergency Services in the amount of $70,989.15 for the purchase of 15 each of Structural Coats, pants, flash hoods, boots and equipment bags for the upcoming recruit school personnel. Funds to come from budgeted operating funds. Request from the Fire Department. 2. Authorization to issue a purchase order for $25,300 to Keck & Wood, Inc for the design and permitting of a sidewalk along West First North Street to be funded by CDBG funds. Keck & Wood, Inc was selected by the RFQ method. Request from Public Works Department. e. Surplus Vehicles: 1. Authorization to surplus PD Unit 257, 2014 Dodge Charger (white), Mileage 117,594 2. Authorization to surplus 2009 Ford Crown Victoria, Vehicle R 72, Mileage 100,261 f. Finance Committee Executive Session: n/a g. Other Business 1. Action to be taken by Finance Committee related to Executive Session h. Discussion of Proposed / Upcoming Council Agenda Items i. Adjourn from Finance Committee Saul Alexander Playground Mayor Town Administrator Ricky Waring Lisa Wallace Councilmembers: Town Clerk Bob Jackson, Mayor Pro Tem Beth Messervy Russ Touchberry Aaron Brown Town Attorney Terry Jenkins G.W. Parker Kima Garten-Schmidt William McIntosh Memorandum To: Planning & Development Committee From: Jessi Shuler, Director of Planning Date: January 9, 2023 Subjects 1 & 2: Staff Report for Annexation of TMS#s 152-00-00-051 and 152-01-02-007, Flood Heirs Road and 116 Flood Heirs Road (future frontage on Berlin G. Myers Parkway) ________________________________________________________________ ISSUE The property owners are requesting for the above referenced parcels to be annexed into the Town from Dorchester County. The existing zonings in Dorchester County are MUC, Mixed Use Community District and R-1, Single-Family Residential. BACKGROUND/DISCUSSION These properties are not within the Planning Area as identified within the Summerville: Our Town, Our Future Comprehensive Plan as well as on the accompanying Future Land Use Map. The adjacent Limehouse Village PUD does allow for apartments and commercial development in the portions of the development adjacent to the future route of the Berlin G. Myers Parkway, although no apartments will be built. Dorchester County’s Future Land Use Map within their 2018 Comprehensive Plan identifies these properties as Medium Density Traditional Neighborhood. That land use designation supports the integration of higher levels of density, a mix of uses, and a variety of housing types, including apartments. The property owners are currently proposing a mixed-use development with approximately 9,000 square feet of commercial along the road frontage and 316 apartment units on the remainder of the property (the two parcels are planned to be developed together, see conceptual plan included in packet); however, they are open to other uses/plans. No public comment was received at the required public hearing. RECOMMENDATION Staff cannot determine whether this request is in conformance with the Town’s Comprehensive Plan Future Land Use Map, as it is outside that boundary; however, it does appear to be largely in conformance with Dorchester County’s Future Land Use Map and the proposed UC-MX zoning is in line with the uses in the approved Limehouse Village PUD on the adjacent property and with Dorchester County’s MUC zoning district, which is the current zoning district for the smaller property. Sewer availability/capacity and coordinating access and connectivity with SCDOT are concerns that will need to be discussed further throughout the development process. The Traffic 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov Impact Analysis (TIA) and Fiscal Impact Analysis (FIA) have not yet been finalized for this proposed development at this time. Planning Commission made a recommendation for approval of the annexation of both properties on a 3-1 vote. Subject 3: Staff Report for Rezoning of TMS# 137-14-05-013, 800 S. Main Street ________________________________________________________________ ISSUE The applicant is requesting for the above referenced parcel to be rezoned to N-MX from the current zoning of GR-2. BACKGROUND/DISCUSSION This property is included in the Town’s ‘Single-Family Residential’ area as identified within the Summerville: Our Town, Our Future Comprehensive Plan as well as on the accompanying Future Land Use Map, which includes detached single-family uses with a typical density of 2-5 units per acre. This property currently has a small retail frame shop. The property was built in the 1920s as a commercial building prior to the Town’s adoption of modern zoning districts. While the property is immediately adjacent to other single-family homes, it does front S. Main Street and is across from a school and the District Two Administrative offices. The existing use is a legal non-conforming use, and the UDO does not allow a change to any other nonconforming use. The applicant would like to use the building for their law office; however, since physical changes to the building (mostly interior) would be required, the change in use to another nonconforming use is not allowed without a rezoning. The N- MX zoning district is the most restrictive zoning district that would allow for the use of a professional office. If the rezoning is approved, any exterior changes would still require BAR approval. The public that commented during the required public hearing stated concerns about the rezoning, including the proposed use as a law office for safety reasons and the proximity to the elementary school; increased traffic as a result of the new use; and the potential for subdivision and clearing of the currently undisturbed portion of the property. More detailed comments from the public hearing can be found in the draft minutes from the Planning Commission meeting. RECOMMENDATION The proposed rezoning is not in line with the Town’s Future Land Use Plan; however, it is ultimately Council’s decision as to whether the rezoning to Neighborhood Mixed-Use would detract from the character of the surrounding area, or if it would better fit the existing structure and the context of this site. Planning Commission made a recommendation for approval of the annexation of both properties on a unanimous vote. 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY MAD DOG DEVELOPMENT, LLC, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND RECORDED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS #152-00-00-051, located on Flood Heirs Road and totaling approximately 3.83 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and recorded plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway(s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the properties above described and hereby annexed shall be Zoned UC-MX “Urban Corridor Mixed-Use” and be classified as UC-MX “Urban Corridor Mixed-Use” under the Zoning Ordinance of the Town of Summerville. Ratified this _______ day of ____________, 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: ______December 19, 2022_ __ FIRST READING: _____ ___________ _______ SECOND READING: ______ _____  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY AYAKO AND TERRY W. RICHBURG, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND RECORDED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS #152-01-02-007, located at 116 Flood Heirs Road and totaling approximately 13.24 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and recorded plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway(s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the properties above described and hereby annexed shall be Zoned UC-MX “Urban Corridor Mixed-Use” and be classified as UC-MX “Urban Corridor Mixed-Use” under the Zoning Ordinance of the Town of Summerville. Ratified this _______ day of ____________, 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: ______December 19, 2022_ __ FIRST READING: _____ ___________ _______ SECOND READING: ______ _____  D R G R BU E G AN R O n R /W ten sio E x w ay M P ark B G N EL T K FS F A D RL SR U IR L DH O E DB L FO E VE T SA A E E L L T R S E S RTR P UPE O LDL A N DMA RKL LN N UM R C N A D UCKC IR F ISHE RR D B EAT YLN Z onin g P L P U D A nnex atio nandZ onin gtoU C-M X 2022 D isclaimer:T hismapisagrap hicrep resentationo fdataob tainedfro m vario usso urces. Allefforts A nne xatio nRe q u est hav eb eenm adetow arran eaccu tth racyo f thismap;ho w ever,th eT owno fSummervilled isclaimsall rep resentatio nan dliab ilityfortheu seo f thism ap . 0 0.1 0.2 M i C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere  1 /2 " 577'-3 3 /4 " 3 631'-  ORDINANCE To Amend the Zoning Map of the Town of Summerville BE IT ORDAINED, by the Mayor and Town Council of the Town of Summerville in Council assembled that the approximately 0.47 acres owned by John Thomas Wayne Beasley, located at 800 S. Main Street and known as Dorchester TMS# 137-14-05-013, be rezoned to the classification of N-MX, “Neighborhood Mixed-Use” from the classification of GR-2 “General Residential (2 units/acre).” The Zoning Map of the Town of Summerville is hereby amended so as to incorporate this change. Ratified this day of , 2023. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: December 19, 2022 FIRST READING: _____ SECOND READING: _____  SH AMPT O N ST ST IN A M S Z onin g G R-2 R ezonin gtoN -MX G R-5 D isclaim er:T h ism apisagrap hicrepresentatio no fdatao btain edfro m P L vario thism usso ap;h u o rces. A w ev lleffo er,th eT rtsh o w no av eb fS eenm um m ad etow ervilled arran isclaim ttheaccu sallrep racyo resen f tation 2022 0 0.15 0.3 M i R ezo nin gRe q u est an dliabilityfo rth eu seo f thism ap. Km C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere 0 0.3 0.6  The Town of Summerville Planning Commission Meeting Minutes December 19, 2022 This meeting of the Town of Summerville Planning Commission was held in Town Council Chambers and was attended by Commission Members, Jim Reaves, Chairman; Kevin Caroll, Vice Chairman; Jim Bailey; and Tom Hart. Charlie Stoudenmire, Betty Profit, and Elaine Segelken were unable to attend. Staff in attendance included Jessi Shuler, Director of Planning. The public was invited to attend in person, or they viewed the meeting via live-stream. Jim Reaves, Chairman, called the meeting to order at 4:11 PM. Approval of Minutes: The Chairman asked if there were any edits or additions to the minutes from the meeting on November 21, 2022. Mr. Bailey made a motion to approve the minutes as presented, and Mr. Hart made the second. The motion passed unanimously. Public Hearings: The first public hearing opened at 4:12 PM and was for the petition by Mad Dog Development, LLC to annex Dorchester County TMS# 152-00-00-051, 3.83 acres located off Flood Heirs Road, currently zoned MUC, Mixed Use Community District, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Mr. Reaves introduced the item. Daniel Scarda with The Crest Group presented the application on behalf of the owner. He explained that as the applicant they have plans to do commercial development along the frontage with apartments behind; however, his group is also open to considering other uses depending on what the Town is looking for. Nicole Scott with Nexsen-Pruet, representing the applicant, noted that this goes with the next item on the agenda, and they are still developing a plan for the property. Mr. Carroll asked if the commercial property would be along the Berlin G. Myers Parkway and how it would be accessed. Mr. Scarda confirmed that it would front the Berlin G. Myers Parkway and would have a curb- cut off the Parkway, although the exact access was still being reviewed with SCDOT. Hearing no further public comment, this public hearing was closed at 4:16 PM. The second public hearing opened at 4:16 PM and was for the petition by Ayako and Terry W. Richburg to annex Dorchester County TMS# 152-01-02-007, 13.24 acres located at 116 Flood Heirs Road, currently zoned R-1, Single-Family Residential, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Mr. Reaves introduced the item. Ms. Scott reiterated that this property was adjacent to the previous property and that they would come in and be developed together. She added that the access off the Berlin G. Myers Parkway would be right-in, right-out only. Mr. Carroll asked for the total number of proposed apartment units, the parking ratio, and the number of stories. Mr. Scarda replied that they were proposing about 300 apartments with a parking ratio of 1.6 and that the buildings in the rear would be four stories. Hearing no further public comment, this public hearing was closed at 4:18 PM. The third and final public hearing opened at 4:19 PM and was for the request to rezone TMS# 137-14-05- 013, 800 S. Main Street, approximately 0.47 acres, and owned by John Thomas Wayne Beasley, from GR-2, General Residential (2 units/acre), to N-MX, Neighborhood Mixed-Use. (Council District 3) Mr. Reaves introduced the request. Brice Ricker with the Smith Ammons Howle and Ricker Law Firm stated that he represented the law firm that was contracted to purchase the frame shop and was also speaking on behalf of the current owner. He explained that his law office is currently on Old Trolley Road, but he’d previously worked for a firm on Little Main and wanted to come back to the downtown area. Mr. Ricker mentioned that he’d tracked down the history of the property, and the idea is to leave the building as is, but make repairs as needed (roof, awning, broken window, flooring, walls, etc.). He stressed that the property needs someone who cares enough about it to spend a lot of money on it, but still wants to preserve the historic feel. Mr. Hart asked if he planned to keep the footprint the same with the same windows and parking area. Mr. Ricker confirmed that they were not planning on any additions but would like to remove the bars from the windows if the BAR allows it. For the parking area, they would not pave it but would probably need to designate spots and make it safer. Mr. Hart then questioned the size of Mr. Ricker’s firm. Mr. Ricker stated that they currently have two in their Summerville office, but they would probably have 3-4 staff and about three appointments a day. Mr. Carroll asked about the space behind the building, and Mr. Ricker noted that the property was about half an acre of mostly woods, and their ADA entrance would possibly be at the side door. Mr. Reaves informed the Commission that the building was a grocery before it was a frame shop. Alison and David Abel of 726 S. Main Street expressed their concerns about the rezoning and the use of the property as a law firm in particular. They questioned the type of law practiced with the proximity to the elementary school and residences. Mr. Ricker responded that there are lawyers in his firm that do criminal defense work, but not in Summerville, and he himself only does employment law currently. They also mentioned that they were concerned about losing the green space at the back of the property. They fear that traffic will increase, and the safety of their children will be taken away. They believe that once the property becomes commercial, it will no longer be protected, and they noted that everyone around the neighborhood is concerned. Ms. Shuler read a letter into the record incorporated as part of these minutes from Meg Courtney of 806 S. Main Street describing her excitement about the property being restored, but also expressing her concerns that the property will not be preserved in its entirety. With no further comments, this public hearing was closed at 4:44 PM. Old Business There were no items under Old Business. New Business: The first item under New Business was New Street Names. Ms. Shuler informed the Commission that there were no street names submitted for review. The second item under New Business was the petition by Mad Dog Development, LLC to annex Dorchester County TMS# 152-00-00-051, 3.83 acres located off Flood Heirs Road, currently zoned MUC, Mixed Use Community District, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Mr. Hart made a motion to combine items two and three (petition by Ayako and Terry W. Richburg to annex Dorchester County TMS# 152-01-02-007, 13.24 acres located at 116 Flood Heirs Road, currently zoned R-1, Single-Family Residential, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed- Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5)) and recommend approval of the annexation of both properties. Mr. Bailey made the second. Mr. Carroll noted that he is concerned about the density proposed, and he feels that the proposed uses would be out of place with the surrounding single-family. Mr. Hart asked Ms. Shuler about the difference between Dorchester County’s MUC zoning and the Town’s UC-MX. Ms. Shuler responded that she was not very familiar with the MUC zoning, but that it did allow for a mix of uses like the UC-MX zoning did. Mr. Carroll questioned where the water and sewer would be coming from, and Mr. Scarda explained that the sewer would be from Dorchester County Water & Sewer and the water would be from the Dorchester Water Authority, but they were still working out the details on the location of the connections. Following the discussion Mr. Reaves called for the question, and the motion passed 3-1 with Mr. Carroll voting in opposition. The fourth and final item under New Business was the request to rezone TMS# 137-14-05-013, 800 S. Main Street, approximately 0.47 acres, and owned by John Thomas Wayne Beasley, from GR-2, General Residential (2 units/acre), to N-MX, Neighborhood Mixed-Use. (Council District 3) Mr. Carroll made a motion to recommend approval of the rezoning, and Mr. Bailey made the second. Mr. Carroll asked Ms. Shuler if the property was in the Historic District and if other uses would be allowed under the N-MX zoning. Ms. Shuler confirmed that the property is in the Historic District, and that other commercial uses would be allowed, but they are limited. Mr. Hart stated that he understands the concerns expressed, but the N-MX would be a limited opening of commercial, and that it’s ultimately a final decision of Council. Mr. Bailey noted that his children walk home by this property; however, he was struck by Mr. Ricker’s desire to preserve the historic nature of the property. He feels that there would actually be more impact to the property if it were to become a residence. He lamented that while zoning does keep the undesirable commercial uses out, it also keeps out the small commercial uses that can be an integral part of a neighborhood. Mr. Bailey also identified the potential for the applicant to consider a deed restriction to keep the property from being subdivided in the future. Mr. Reaves stressed that being in the Historic District provided this property with additional protections that other properties recently considered by the Commission did not have. Mr. Hart then asked Ms. Shuler if there was a lot size limitation. Ms. Shuler responded that there was no minimum lot size in N-MX, but there was in the existing GR-2 zoning district. Following the discussion Mr. Reaves called for the question, and the motion passed 4-0. Miscellaneous: There were no items under Miscellaneous. Adjourn With no further business for the Commission, Mr. Bailey made a motion to adjourn with Mr. Carroll making the second. The motion carried and the meeting was adjourned at 4:55 PM. Respectfully Submitted, Date: __________________________ Jessi Shuler Director of Planning Approved: _________________________________________________ Jim Reaves, Chairman or Kevin Carroll, Vice Chairman December 19th, 2022 Dear Ms. Shuler and board members, Thank you for taking the time to read my letter regarding the historic general store property located at 800 S. Main Street. The building and the property were originally built around the 1910s according to my family that have been in this area for over 200 years. My great grandmother Margaret Limehouse Powers owned the property and successfully ran the only general store in the area. Many in the community relied on the store for many years. In fact, the general store provided more than just the groceries, it also provided the local high school students with daily lunches. It was my grandfather John Tracey Powers that made sure the lunches were delivered each school day. The store was eventually sold to Mr. Beasley for $456 in 1946. He continued to operate the general store well into the 1980s. Mr. Beasley sold the store to buy the lot adjacent from his uncle in Stallsville. I have spent my entire life living next to the general store. It is deeply rooted into the community as it is an iconic property loved by the many people that have lived on and around the Main Street area for generations. I know I can speak on behalf of several in the area, we are excited to see the old building being restored to preserve the history we all remember and love. However, I have deep concerns that the property will not be preserved in its entirety. The total lot is 0.47 acres. The property in its entirety is a historical site with not only the historic building, but the large live oaks and azaleas that have been on the property for as long if not longer then the building itself. I am concerned the new owners will subdivide the lot and sell the back half of the lot. The development of the back half of the lot would not only eliminate the historical trees, camellias, and azaleas, but it could create flooding issues that would affect the surrounding lots including the general store building. Please consider the preservation of the historically beloved general store lot in its entirety. I truly appreciate your time and consideration. Sincerely, Meg Courtney 806 S. Main Street. AS OF 12/31/2022 Town of Summerville FYE 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 16,225,000.00 1,273,419.56 2,884,381.57 13,340,618.43 18% Licenses Permits and Fees 14,648,500.00 111,701.36 2,526,560.51 12,121,939.49 17% Court Fines & Fees 275,000.00 19,155.85 130,817.50 144,182.50 48% State Revenues 3,441,100.00 225,137.70 2,042,384.91 1,398,715.09 59% Miscellaneous Revenues 1,525,300.00 34,993.74 1,970,144.47 (444,844.47) 129% Other Financing Sources 5,374,000.00 249,900.00 1,499,400.00 3,874,600.00 28% Total Revenues 41,488,900.00 1,914,308.21 11,053,688.96 30,435,211.04 27% Expenditure Summary Municipal Court 629,550.00 55,155.47 298,284.74 331,265.26 47% Finance 757,905.00 68,917.61 368,658.73 389,246.27 49% Administration 2,737,983.00 157,849.07 928,663.58 1,809,319.42 34% Planning 610,166.00 63,506.71 261,821.85 348,344.15 43% Building / Inspections 813,829.00 75,404.33 375,551.51 438,277.49 46% Engineering 867,755.00 78,390.46 382,457.37 485,297.63 44% Police Dept 11,446,226.00 1,062,187.21 5,524,689.19 5,921,536.81 48% Fire Dept 10,913,461.00 966,851.69 4,837,050.28 6,076,410.72 44% Communication Center 1,682,950.00 158,349.48 688,486.27 994,463.73 41% Maintenance Dept 940,834.00 69,196.42 470,228.58 470,605.42 50% Street Dept 2,963,986.00 242,658.64 1,419,399.94 1,544,586.06 48% Parks & Recreation 3,122,792.00 246,288.29 1,521,951.00 1,600,841.00 49% Buildings & Grounds 2,526,900.00 92,257.21 1,251,043.89 1,275,856.11 50% Debt Services 1,410,000.00 0.00 468,146.37 941,853.63 33% Capital Expenditures 0.00 3,701,975.89 6,193,390.15 (6,193,390.15) Non-Departmental 64,563.00 0.00 7,217.78 57,345.22 11% Total Expenditures 41,488,900.00 7,038,988.48 24,997,041.23 16,491,858.77 60% Revenue Over / (Under) Expenditures 0.00 (5,124,680.27) (13,943,352.27) 13,943,352.27 AS OF: 12/31/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 320,000.00 17,589.79 153,377.44 166,622.56 48% 100-4-0000-10-102 Real Prop Taxes 14,300,000.00 1,148,396.32 1,945,277.07 12,354,722.93 14% 100-4-0000-10-103 Vehicle Prop Taxes 1,490,000.00 107,433.45 744,655.29 745,344.71 50% 100-4-0000-10-104 Homestead Taxes 0.00 0.00 0.00 0.00 100-4-0000-10-106 Heavy Equipment Rental Tax 115,000.00 0.00 41,071.77 73,928.23 36% 16,225,000.00 1,273,419.56 2,884,381.57 13,340,618.43 18% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 360,000.00 5,398.83 170,928.00 189,072.00 47% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 0.00 1,800,000.00 0% 100-4-0000-20-210 Business Licenses 5,500,000.00 63,269.50 1,439,465.54 4,060,534.46 26% 100-4-0000-20-211 Business License Penalty 100,000.00 4,749.85 82,170.69 17,829.31 82% 100-4-0000-20-212 Business License Insurance 5,750,000.00 4,301.26 127,715.69 5,622,284.31 2% 100-4-0000-20-214 Telephone Licenses 90,000.00 883.09 1,104.39 88,895.61 1% 100-4-0000-20-216 Building Permits 950,000.00 8,720.83 612,571.20 337,428.80 64% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 150.00 1,796.00 704.00 72% 100-4-0000-20-218 Planning Fees 18,000.00 2,177.00 11,320.00 6,680.00 63% 100-4-0000-20-220 Tree Permit/Penalty 3,000.00 2,159.00 17,623.00 (14,623.00) 587% 100-4-0000-20-221 Stormwater Review Fees 75,000.00 19,892.00 61,866.00 13,134.00 82% 14,648,500.00 111,701.36 2,526,560.51 12,121,939.49 17% Court Fines & Fees Municipal Court Fines 275,000.00 19,155.85 130,817.50 144,182.50 48% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 450,000.00 42,336.96 254,050.71 195,949.29 56% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,600,000.00 182,800.74 1,122,907.22 477,092.78 70% 100-4-0000-30-311 Inventory Taxes 78,600.00 0.00 39,300.36 39,299.64 50% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 0.00 0.00 12,500.00 0% 100-4-0000-30-321 Aid To Subdivisions 1,200,000.00 0.00 596,621.62 603,378.38 50% 100-4-0000-30-325 Beverage Licenses 100,000.00 0.00 29,505.00 70,495.00 30% 3,441,100.00 225,137.70 2,042,384.91 1,398,715.09 59% AS OF: 12/31/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% Miscellaneous Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget PRT Grant Revenue 0.00 0.00 0.00 100-4-0000-35-326 Special Events Misc. Income 3,000.00 50.00 3,630.00 (630.00) 121% 100-4-0000-35-351 Interest Income 100,000.00 0.00 75,796.81 24,203.19 76% 100-4-0000-35-352 Sale of Assets 75,000.00 0.00 1,577,105.90 (1,502,105.90) 2103% 100-4-0000-35-353 Parks and Playground Fees 25,000.00 425.00 14,674.50 10,325.50 59% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 0.00 22,139.80 757,860.20 3% 100-4-0000-35-360 Miscellaneous Income 100,000.00 1,193.20 4,148.08 95,851.92 4% 100-4-0000-35-362 Property Rental Fees 43,800.00 6,474.44 39,515.64 4,284.36 90% 100-4-0000-35-363 Cellular Tower Rental Fees 97,000.00 7,349.35 50,868.35 46,131.65 52% 100-4-0000-35-364 Report Fees 15,000.00 1,483.52 9,428.39 5,571.61 63% 100-4-0000-35-365 Administrative Fees 4,000.00 181.73 3,772.40 227.60 94% 100-4-0000-35-366 False Alarm Fees 14,000.00 0.00 90.00 13,910.00 1% 100-4-0000-35-370 Gahagan Field/Concessions 9,000.00 0.00 15,347.00 (6,347.00) 171% 100-4-0000-35-371 Regular League Fees 80,000.00 1,665.00 51,390.00 28,610.00 64% 100-4-0000-35-375 MISC Rev-RECC 140,000.00 14,686.00 86,304.85 53,695.15 62% 100-4-0000-35-376 P&R Prepackaged Concessions 10,500.00 485.50 3,220.50 7,279.50 31% 100-4-0000-35-377 P&R Prepared Concessions 0.00 0.00 147.25 (147.25) 100-4-0000-35-380 Tennis Program Revenue 29,000.00 1,000.00 12,565.00 16,435.00 43% 1,525,300.00 34,993.74 1,970,144.47 (444,844.47) 129% Transfers In Local Hat 3,000,000.00 249,900.00 1,499,400.00 1,500,600.00 50% State A Tax 60,000.00 0.00 0.00 60,000.00 0% Sanitation Fund 400,000.00 0.00 0.00 400,000.00 0% Stormwater Fund 269,000.00 0.00 0.00 269,000.00 0% ARP 1,645,000.00 0.00 0.00 1,645,000.00 0% Financing Sources 0.00 0.00 0.00 0.00 5,374,000.00 249,900.00 1,499,400.00 3,874,600.00 28% Total Revenues General Fund 41,488,900.00 1,914,308.21 11,053,688.96 4,972,653.12 27% AS OF 12/31/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% December Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 3,618.50 57,734.79 212-4-4731-20-267 Fire Facilities 4,367.18 69,680.27 212-4-4731-20-239 Municipal Facilities 5,878.32 93,585.60 13,864.00 221,000.66 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commerical 0.00 345,082.58 212-4-4731-20-267 Municipal Facilities - Comm 0.00 179,202.06 0.00 524,284.64 Total Revenues 13,864.00 745,285.30 Res. Imp. Fee Exp. 212-5-4731-25-287 Shepard Park Expense 0.00 21,242.54 212-6-4731-13-520 Doty Park Improvements 0.00 40,319.00 212-6-4731-14-521 Rollins Equipment-Parks 0.00 111,625.00 0.00 173,186.54 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 Total Expenditures 0.00 173,186.54 Net Revenues over Expenditures 13,864.00 572,098.76 AS OF 12/31/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% December Actual Y-T-D Actual Local Hospitality Tax 214-4-4741-20-221 Local H-Tax Revenue 433,902.07 2,877,196.25 214-4-4741-35-350 Special Event Sponsor 0.00 0.00 214-4-4741-35-354 Tourism Grants 0.00 1,750.00 433,902.07 2,878,946.25 Total Expenses 328,860.82 2,462,171.59 Net Revenues over Expenses 105,041.25 416,774.66 Local Accomodations Tax Local Accomodations Tax 216-4-4712-30-315 Revenue 34,926.65 228,454.22 Total HAT Revenues 468,828.72 3,107,400.47 Budgeted Revenue 5,000,000.00 % of Budget Collected 62% AS OF 12/31/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 50.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,340,000.00 251,529.52 351,759.18 1,988,240.82 15% Expenditures 2,084,557.00 124,968.50 800,430.22 1,284,126.78 38% Revenue Over / (Under) Expenditures 255,443.00 126,561.02 (448,671.04) 704,114.04  Summary • Engaged The McNair Group to facilitate strategic planning sessions • Completed a survey to rank priorities • Held two ½ day planning sessions (Oct. 27 & 28) • Four Priorities/Objectives Identified and Discussed • Plan for Dominion Property • Creation of Capital Funding Plan • Define Role of Director of Economic Development/Fill Position • Develop Plan for Staff Recruitment and Retention  Dominion Property • 0 - 90 Days • Conduct Economic Development Analysis (Dominion and BGM Properties) – In Process • Develop Temporary Plan for use by Summerville PD - Complete • Explore Options with Dorchester County for use of County Building for Municipal Court – Complete • 6 to 12 Months • Engage Architectural & Design Team to Develop Preliminary Plans for Police Headquarters and Municipal Court (sites dependent upon analysis above)* *Possible consideration of parking garage  Capital Funding Plan • 0 to 90 days • Identify potential areas of revenue loss and explore use of specific revenue line items to allocate to Capital Fund - In Process • Hold meetings with staff & council to revisit Capital Improvement Plan (CIP) prior to budget meetings – In Process • 3 to 12 Months • Amend Fund Balance Policy to allocate percentage of YE Revenues over Expenditures to Capital Fund (to be approved annually during budget process) – In Process • Create dashboard that shows “real time” revenues and expenditures  Economic Development • 0 to 90 days • Define Role and Position Requirements (consider Deputy Administrator position) • Rewrite Job Description – Complete/Awaiting any final revisions • 3 to 9 Months • Mayor/Administrator reach out to Counties to discuss key development projects – In Process (Continuous and on-going) • Hire Economic Development Director • 9 to 12 Months • Update/Refine Redevelopment Plan* • Focus on downtown business district • Explore development opportunities at new interchange • Explore property acquisition/partnerships to establish control of key areas for development *Consider public-private investments Staffing Recruitment & Retention • 0 to 90 days • Review/Update Recruitment Strategies – Complete • Conduct Employee Survey (benefits and retention) - Complete • Identify Immediate Needs/Compensation Gaps for Consideration at Mid-Year Budget Meetings – In Process • 3 to 6 Months • Hold Departmental Work Session to Refine Recommendations • Present Proposal to Council for Consideration  Conclusion • Most items require additional Council approvals and/or actions • Periodic updates • Consider this process annually to establish short-term objectives and long-term strategies Thank you for providing staff with specific goals and direction for the next 12 months!  Town of Summerville American Rescue Plan Act Budgeted Revenues & Expenditures at 12/31/22 Revenues ARPA Tranche #1 $ 3,898,486.00 ARPA Tranche #2 $ 3,898,486.00 $ 7,796,972.00 Expenditures Allocation Expenditures to Date Reduction in Revenues Identified (FYE 2022 Budget) $1,193,509.00 $ 1,193,509.00 Premium Pay for Essential Workers $1,346,845.00 $ 1,434,095.98 Home Repairs & Weatherization LMI Communities $225,000.00 $ 225,000.00 Mental Health Crisis Intervention $526,641.00 $ 219,241.81 Total $3,291,995.00 $ 3,071,846.79 Balance Remaining $ 4,504,977.00 $ 4,725,125.21 Reserve for Mental Health Crisis $ - $ (307,399.19) Vaccine Incentive $ 87,250.98 Fire Station - estimated allocation 2,438,428.00 $ (2,438,428.00) FYE 2023 Budget 1,645,000.00 $ (1,645,000.00) $ 421,549.00 $ 334,298.02 Fire Station Purchase Order 3,738,428.00 Impact Fees (1,300,000.00) 2,438,428.00 FOR DISCUSSION: Use of Additional Impact Fees for Fire Station Repurposse FYE 2023 Budget Allocation