Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, December 5, 2022 - 5:30 pm Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: No meeting for December Bob Jackson (Chair), Aaron Brown, Kima Garten-Schmidt Staff Liaison: Amy Evans 2. Planning and Development Committee: No meeting for December Terry Jenkins (Chair), Russ Touchberry, Bob Jackson Staff Liaison: Jessi Shuler 3. Public Safety Committee: No meeting for December Bill McIntosh (Chair), Terry Jenkins, Aaron Brown Staff Liaisons: Chief Doug Wright and Chief Richard Waring 4. Public Works and Committee on Water Supply: No meeting for December Kima Garten-Schmidt (Chair), Russ Touchberry, Bill McIntosh Staff Liaison: Russ Cornette 5. Finance Committee: a. Presentation of November 2022 financial reports – Rhonda Moore, Finance Director b. Authorization of purchase order in the amount $49,975.00 to Life Scan Wellness Centers for required OSHA physicals. Funds to come from budgeted operating funds from the Fire Department. c. Authorization to change a previously approved purchase order to Dick Smith Ford, Inc. for a new Ford F450 for the 2022 budget year from $63,414 to $72.261. Request from Stormwater Department. Truck was only recently delivered, and Dick Smith Ford could not honor the original state contract of $63,414 from 2021. d. Approval of a change order for Davey Resource Group to include the Town’s recently annexed areas (since 2020) in the GIS analysis of land cover analysis and tree canopy change assessment in the amount of $4,500. The Town has an open PO with this company for $75,000, which was Standing Committee Meetings Agenda - December 5, 2022 Page 2 funded through a SC Forestry Commission grant. Funds to come from Planning Department budgeted professional fees. – The Town has annexed over 1800 acres since 2020 when we did our last tree canopy assessment. e. Authorization to modify the previously approved request regarding vehicles 264 and 267 being awarded to The Citadel DPS and the First Circuit Solicitors Office due to engine issues. Request is now that 264 and 267 be surplus and sold at auction, car 233 be awarded to the Solicitor's Office, and 221 to Citadel DPS. Request from Police Department. f. Authorization to approve the purchase of a 2015 Mercedes-Benz Sprinter 3500 high-roof cargo van for the transportation of the SWAT team for $51,978 from Baker Motors of Summerville. Funds to come from the state drug fund. Request from Police Department. No vehicles matched this particular one with any similar quotes for comparison. g. Request from the Police Department for $56,396 to purchase a 2022 Dodge Durango Pursuit AWD on state contract, a replacement vehicle for previously totaled police vehicles Units 218, 321, and 322. Funds are being requested from the general fund, with payment to Santee Automotive for $36,108 for the vehicle and $20,228 to be made to various vendors for equipment and labor. h. Finance Committee Executive Session: n/a i. Other Business 1. Action to be taken by Finance Committee related to Executive Session j. Discussion of Proposed / Upcoming Council Agenda Items k. Adjourn from Finance Committee AS OF 11/30/2022 Town of Summerville FYE 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 16,225,000.00 544,995.34 1,610,962.01 14,614,037.99 10% Licenses Permits and Fees 14,648,500.00 187,970.14 2,335,352.61 12,313,147.39 16% Court Fines & Fees 275,000.00 22,169.28 111,661.65 163,338.35 41% State Revenues 3,441,100.00 503,520.54 1,817,247.21 1,623,852.79 53% Miscellaneous Revenues 1,525,300.00 754,840.10 1,935,016.97 (409,716.97) 127% Other Financing Sources 5,374,000.00 249,900.00 1,249,500.00 4,124,500.00 23% Total Revenues 41,488,900.00 2,263,395.40 9,059,740.45 32,429,159.55 22% Expenditure Summary Municipal Court 629,550.00 42,187.08 233,804.48 395,745.52 37% Finance 757,905.00 47,836.20 292,537.26 465,367.74 39% Administration 2,737,983.00 118,705.86 743,688.77 1,994,294.23 27% Planning 610,166.00 33,671.40 193,991.41 416,174.59 32% Building / Inspections 813,829.00 45,979.31 291,996.88 521,832.12 36% Engineering 867,755.00 52,005.27 294,315.81 573,439.19 34% Police Dept 11,446,226.00 723,136.75 4,317,505.22 7,128,720.78 38% Fire Dept 10,913,461.00 601,732.28 3,735,097.62 7,178,363.38 34% Communication Center 1,682,950.00 96,507.29 518,478.69 1,164,471.31 31% Maintenance Dept 940,834.00 46,066.54 321,839.72 618,994.28 34% Street Dept 2,963,986.00 168,655.56 1,128,777.68 1,835,208.32 38% Parks & Recreation 3,122,792.00 174,292.70 1,222,170.29 1,900,621.71 39% Buildings & Grounds 2,526,900.00 118,864.51 1,103,488.90 1,423,411.10 44% Debt Services 1,410,000.00 0.00 468,146.37 941,853.63 33% Capital Expenditures 0.00 396,174.03 2,280,637.59 (2,280,637.59) Non-Departmental 64,563.00 0.00 7,155.18 57,407.82 11% Total Expenditures 41,488,900.00 2,665,814.78 17,153,631.87 24,335,268.13 41% Revenue Over / (Under) Expenditures 0.00 (402,419.38) (8,093,891.42) 8,093,891.42 AS OF: 11/30/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 320,000.00 46,577.85 135,787.65 184,212.35 42% 100-4-0000-10-102 Real Prop Taxes 14,300,000.00 369,931.62 796,880.75 13,503,119.25 6% 100-4-0000-10-103 Vehicle Prop Taxes 1,490,000.00 128,485.87 637,221.84 852,778.16 43% 100-4-0000-10-104 Homestead Taxes 0.00 0.00 0.00 0.00 100-4-0000-10-106 Heavy Equipment Rental Tax 115,000.00 0.00 41,071.77 73,928.23 36% 16,225,000.00 544,995.34 1,610,962.01 14,614,037.99 10% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 360,000.00 2,943.20 164,666.67 195,333.33 46% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 0.00 1,800,000.00 0% 100-4-0000-20-210 Business Licenses 5,500,000.00 78,412.33 1,376,352.04 4,123,647.96 25% 100-4-0000-20-211 Business License Penalty 100,000.00 6,836.61 77,420.84 22,579.16 77% 100-4-0000-20-212 Business License Insurance 5,750,000.00 0.00 123,414.43 5,626,585.57 2% 100-4-0000-20-214 Telephone Licenses 90,000.00 0.00 221.26 89,778.74 0% 100-4-0000-20-216 Building Permits 950,000.00 83,400.00 525,050.37 424,949.63 55% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 200.00 1,646.00 854.00 66% 100-4-0000-20-218 Planning Fees 18,000.00 2,175.00 9,143.00 8,857.00 51% 100-4-0000-20-220 Tree Permit/Penalty 3,000.00 8,903.00 15,464.00 (12,464.00) 515% 100-4-0000-20-221 Stormwater Review Fees 75,000.00 5,100.00 41,974.00 33,026.00 56% 14,648,500.00 187,970.14 2,335,352.61 12,313,147.39 16% Court Fines & Fees Municipal Court Fines 275,000.00 22,169.28 111,661.65 163,338.35 41% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 450,000.00 39,130.40 211,713.75 238,286.25 47% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,600,000.00 166,079.33 940,106.48 659,893.52 59% 100-4-0000-30-311 Inventory Taxes 78,600.00 0.00 39,300.36 39,299.64 50% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 0.00 0.00 12,500.00 0% 100-4-0000-30-321 Aid To Subdivisions 1,200,000.00 298,310.81 596,621.62 603,378.38 50% 100-4-0000-30-325 Beverage Licenses 100,000.00 0.00 29,505.00 70,495.00 30% 3,441,100.00 503,520.54 1,817,247.21 1,623,852.79 53% AS OF: 11/30/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% Miscellaneous Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget PRT Grant Revenue 0.00 0.00 0.00 100-4-0000-35-326 Special Events Misc. Income 3,000.00 1,170.00 3,580.00 (580.00) 119% 100-4-0000-35-351 Interest Income 100,000.00 46,805.09 75,796.81 24,203.19 76% 100-4-0000-35-352 Sale of Assets 75,000.00 665,351.57 1,577,105.90 (1,502,105.90) 2103% 100-4-0000-35-353 Parks and Playground Fees 25,000.00 1,900.00 14,249.50 10,750.50 57% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 0.00 22,139.80 757,860.20 3% 100-4-0000-35-360 Miscellaneous Income 100,000.00 (17.13) 2,955.06 97,044.94 3% 100-4-0000-35-362 Property Rental Fees 43,800.00 6,628.13 33,041.20 10,758.80 75% 100-4-0000-35-363 Cellular Tower Rental Fees 97,000.00 6,515.64 43,519.00 53,481.00 45% 100-4-0000-35-364 Report Fees 15,000.00 1,603.55 7,818.19 7,181.81 52% 100-4-0000-35-365 Administrative Fees 4,000.00 53.00 3,403.41 596.59 85% 100-4-0000-35-366 False Alarm Fees 14,000.00 0.00 90.00 13,910.00 1% 100-4-0000-35-370 Gahagan Field/Concessions 9,000.00 8,985.00 15,347.00 (6,347.00) 171% 100-4-0000-35-371 Regular League Fees 80,000.00 1,675.00 50,265.00 29,735.00 63% 100-4-0000-35-375 MISC Rev-RECC 140,000.00 12,827.00 71,618.85 68,381.15 51% 100-4-0000-35-376 P&R Prepackaged Concessions 10,500.00 363.25 2,375.00 8,125.00 23% 100-4-0000-35-377 P&R Prepared Concessions 0.00 0.00 147.25 (147.25) 100-4-0000-35-380 Tennis Program Revenue 29,000.00 980.00 11,565.00 17,435.00 40% 1,525,300.00 754,840.10 1,935,016.97 (409,716.97) 127% Transfers In Local Hat 3,000,000.00 249,900.00 1,249,500.00 1,750,500.00 42% State A Tax 60,000.00 0.00 0.00 60,000.00 0% Sanitation Fund 400,000.00 0.00 0.00 400,000.00 0% Stormwater Fund 269,000.00 0.00 0.00 269,000.00 0% ARP 1,645,000.00 0.00 0.00 1,645,000.00 0% Financing Sources 0.00 0.00 0.00 0.00 5,374,000.00 249,900.00 1,249,500.00 4,124,500.00 23% Total Revenues General Fund 41,488,900.00 2,263,395.40 9,059,740.45 5,501,974.17 22% AS OF 11/30/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% November Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 21,554.40 54,116.29 212-4-4731-20-267 Fire Facilities 26,014.08 65,313.09 212-4-4731-20-239 Municipal Facilities 35,015.52 87,707.28 82,584.00 207,136.66 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commerical 26,946.73 345,082.58 212-4-4731-20-267 Municipal Facilities - Comm 14,525.51 179,202.06 41,472.24 524,284.64 Total Revenues 124,056.24 731,421.30 Res. Imp. Fee Exp. 212-5-4731-25-287 Shepard Park Expense 0.00 21,242.54 212-6-4731-13-520 Doty Park Improvements 0.00 40,319.00 212-6-4731-14-521 Rollins Equipment-Parks 0.00 111,625.00 0.00 173,186.54 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 Total Expenditures 0.00 173,186.54 Net Revenues over Expenditures 124,056.24 558,234.76 AS OF 11/30/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% November Actual Y-T-D Actual Local Hospitality Tax 214-4-4741-20-221 Local H-Tax Revenue 481,907.69 2,443,294.18 214-4-4741-35-350 Special Event Sponsor 0.00 0.00 214-4-4741-35-354 Tourism Grants 1,750.00 1,750.00 483,657.69 2,445,044.18 Total Expenses 313,543.81 2,124,591.15 Net Revenues over Expenses 170,113.88 320,453.03 Local Accomodations Tax Local Accomodations Tax 216-4-4712-30-315 Revenue 41,443.14 193,527.57 Total HAT Revenues 525,100.83 2,638,571.75 Budgeted Revenue 5,000,000.00 % of Budget Collected 53% AS OF 11/30/2022 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 41.64% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,340,000.00 89,180.10 100,229.66 2,239,770.34 4% Expenditures 2,084,557.00 96,580.36 656,833.00 1,427,724.00 32% Revenue Over / (Under) Expenditures 255,443.00 (7,400.26) (556,603.34) 812,046.34