Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, February 6, 2023 – 1:00pm** **Please note adjusted start time for this meeting.** Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson (Chair), Aaron Brown, Kima Garten-Schmidt Staff Liaison: Amy Evans a. Discussion of proposed Memorandum of Understanding between the Town and the Summerville Parks Foundation 2. Planning and Development Committee: Terry Jenkins (Chair), Russ Touchberry, Bob Jackson Staff Liaison: Jessi Shuler a. Petition by Mad Dog Development, LLC to annex Dorchester County TMS# 152-00-00-051, 3.83 acres located off Flood Heirs Road, currently zoned MUC, Mixed Use Community District, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Planning Commission held a public hearing and made a recommendation for approval at their meeting on December 19, 2022. Planning & Development Committee deferred their recommendation at last month’s meeting. b. Petition by Ayako and Terry W. Richburg to annex Dorchester County TMS# 152-01-02-007, 13.24 acres located at 116 Flood Heirs Road, currently zoned R-1, Single-Family Residential, in Dorchester County and will be zoned UC-MX, Urban Corridor Mixed-Use, upon annexation into the Town of Summerville’s municipal limits. (Council District 5) Planning Commission held a public hearing and made a recommendation for approval at their meeting on December 19, 2022. Planning & Development Committee deferred their recommendation at last month’s meeting. c. Request to rezone TMS#137-09-01-057, located on Central Avenue, approximately 2.98 acres, and owned by 725 Central LLC, from PUD, Planned Development District, to N-B, Neighborhood Business. (Council District 1) Planning Commission held a public hearing and made a recommendation for approval at their meeting on January 23, 2023. d. Petition by Dorchester County Community Outreach to annex TMS#146-14-00-009, located on Jamison Road and totaling approximately 3.45 acres. Currently zoned CG, General Commercial, in Dorchester County and will be zoned G-B, General Business, upon annexation in the Town of Standing Committee Meetings Agenda - February 6, 2023 Page 2 Summerville’s municipal limits. (Council District 3) Planning Commission held a public hearing and made a recommendation for approval at their meeting on January 23, 2023. e. Request to rezone TMS#136-12-04-112, 629 Parkwood Drive, approximately 0.38 acres, and owned by James C. and Tina J. Horne, from GR-5, General Residential (5 units/acre), to N-B, Neighborhood Business. (Council District 1) Planning Commission held a public hearing and made a recommendation for approval at their meeting on January 23, 2023. 3. Public Safety Committee: Bill McIntosh (Chair), Terry Jenkins, Aaron Brown Staff Liaisons: Chief Doug Wright and Chief Richard Waring a. Police Department update b. Memorandum of Understanding between SPD and North Myrtle Beach Police Department for manpower assistance during the Memorial Day weekend for their Atlantic Beach Bike Festival. All costs are 100% reimbursable to the Town of Summerville. c. Fire Department update 4. Public Works and Committee on Water Supply: No meeting for February Kima Garten-Schmidt (Chair), Russ Touchberry, Bill McIntosh Staff Liaison: Russ Cornette 5. Finance Committee: a. Presentation of January 2023 financial reports – Rhonda Moore, Finance Director b. Authorization to award the bid and issue a purchase order for $20,948,175 to Blythe Development Company for the construction of the Maple Street Extension Project pending execution of the IGA between the Town of Summerville and Dorchester County. Funds will come from proceeds from the Midtown Tax Increment Finance District and Dorchester County tax referendum proceeds. c. Authorization to issue a purchase order for Michael Baker, Inc for $40,000 to conduct environmental survey relating to the Rafinesque’s Big Eared Bat and utility coordination work for the Maple Street project. Funds will come from proceeds from the Mid-Town TIF. d. Authorization to issue a purchase order in the amount of $79,124 to GeoComm Dispatch 911 Mapping System, the initial purchase and service agreement is 100% reimbursable through the state's 911 funds. Request from Police Department – Communications. e. Discussion and Consideration of Proposed Capital Purchases (FY23) f. Approval of a Utility Agreement with the Summerville Commissioner of Public Works for utility relocations related to the Maple Street Extension project. g. Approval of Memorandum of Agreement with Dorchester County Water and Sewer for Sewer relocations related to the Maple Street Extension project. h. Finance Committee Executive Session: n/a Standing Committee Meetings Agenda - February 6, 2023 Page 2 i. Other Business 1. Action to be taken by Finance Committee related to Executive Session j. Discussion of Proposed / Upcoming Council Agenda Items k. Adjourn from Finance Committee  MEMORANDUM OF UNDERSTANDING BETWEEN TOWN OF SUMMERVILLE AND SUMMERVILLE PARKS FOUNDATION This Memorandum of Understanding (“MOU”) is made by and between the Town of Summerville (“Town”) and Summerville Parks Foundation, a not-for-profit 501C-3 corporation located in Summerville, SC (“Foundation”). WHEREAS, the Town through its Parks and Recreation Department (“Department”) owns, operates and maintains real estate, buildings, and other recreation facilities, and operates a wide variety of parks and recreation programs and services; and WHEREAS, the Department’s mission is to improve the quality of life and overall wellness of residents through the creation and provision of safe, healthy, beautiful, and harmonious park facilities and diverse leisure opportunities in a sustainable and fiscally responsible manner; and WHEREAS, the Foundation was formed in 2023 and was incorporated for the purpose of supporting the vision and goals of the Department; and WHEREAS, the primary purpose of the Foundation is to enhance our community’s quality of life above and beyond the Department’s normal operating budget in support of the Department’s programs, services and facilities; and WHEREAS, the Foundation operates as a legal entity separate from the Town and is governed by an independently elected Board of Directors, none of whom are Town employees or member of Town Council; and WHEREAS, the Foundation and the Town wish to assure the continued success and prosperous growth of the Department by memorializing the responsibilities and obligations of the Foundation and the Town. THEREFORE, in consideration of the mutual efforts to support the development of the Department, the Town and the Foundation agree as follows: Section 1. Operating Procedures A. The Foundation shall communicate the following information to prospective donors: 1. The Foundation is a separate, legal entity organized for the purpose of encouraging voluntary, private gifts, trusts, and bequests for the benefit of the Department. 2. Responsibility for governance of the Foundation, including investment of gifts and endowments, resides with the Foundation’s Board of Directors. 1  3. Charitable gifts from donors to the Foundation in support of any of the Department’s programs, services or facilities should be made to the Foundation, and not to the Town or the Department. 4. Any gift made for a designated purpose will be dedicated in its entirety to that purpose unless (a) it is specifically understood by the donor when the gift was made, or subsequently agreed to by the donor in writing, that an administrative charge will be applied or that the gift can be used for another purpose if the original purpose has been satisfied or (b) the Department objects to the designated purpose of the gift. B. The Foundation agrees that in accepting gifts of all kinds, the Foundation shall: 1. Advise donors that any restrictive terms and conditions the donor attaches to gifts for the Department are subject to the Department’s approval. 2. Ensure that gifts designated for specific purposes are in compliance with the Department’s master plans, vision, mission and philosophy before accepting the gift. 3. Coordinate its funding goals, programs, and campaigns with the Department. 4. Receive prior written approval from the Town Council or its designee for any gift, grant, or contract that includes a financial or contractual obligation binding upon the Town. C. The Foundation shall be responsible for reporting to a donor regarding the use of the donor’s funds. D. In return for the Foundation’s contributions to and support of the Department and its programs, the Town shall assist the Foundation in the following manner: 1. At the discretion of the Director of Parks and Recreation, and consistent with applicable federal, state, and local law, and Town policies and administrative directives, the Town shall provide the Foundation with assistance as follows: a. Department shall provide a staff liaison to the Foundation; b. Department shall provide space for the Foundation’s meetings, official business, and activities; c. Assist the Foundation by suggesting potential donors to the Foundation. d. Allow the Foundation to use the name and images of the Department. The Foundation shall not be permitted to use the Town’s Seal. Section 2. Record Keeping A. The Town and the Foundation acknowledge and agree that the Foundation correspondence, financial records, and all Foundation documents are the property of the Foundation and shall be kept separate and apart from all Town records. B. The Foundation shall keep on file with the Town updated copies of all its enabling documents, including its articles of incorporation, bylaws, and any amendments to thereto. The Foundation shall provide the Town with a copy of its IRS Form 990 (Return of Organization Exempt from Income Tax) without accompanying documentation providing information concerning any specific Foundation donor. 2  C. The Foundation should provide annually to the Town a financial report. The financial report shall be provided to the Town on or before June 30 of each year during this MOU, but shall not include any information regarding individual Foundation donors. Section 3. Independent Contractors In the performance of this MOU, both the Town and Foundation will be acting in an individual capacity and not as agents, employees, partners, or joint venturers or associates of one another. The agents or employees of one shall not be construed to be the agents or employees of the other. Town employees shall remain employees of the Town notwithstanding the fact that they may assist the Foundation. Section 4. Term The initial term of this MOU will be for five (5) years, effective February 9, 2023 through February 8, 2028. This MOU may be renewed for additional five-year terms with the written consent of both parties. Section 5. Dispute Resolution The parties agree that if there is a dispute as to any provision of this MOU or if either party materially breaches or fails to perform its obligations under this MOU, the other party may give notice in writing of the dispute or material breach. The parties agree to meet to resolve the dispute or material breach within thirty (30) days of receipt of the notice. If the parties fail to resolve the dispute withing sixty (60) days of such notice or such longer period, if agreed to in writing by the parties, the parties agree to bring in a mediator to resolve the dispute. Section 6. Notice Any notice or notices required or permitted to be given pursuant to this MOU shall be given by certified mail, postage prepaid, return receipt required, as follows: To the Town: Director of Parks and Recreation 200 S Main St Summerville, SC 29483 To the Foundation: President, Summerville Parks Foundation 687 W Butternut Rd Summerville, SC 29483 Section 7. Termination 3  This MOU may be terminated by either party by delivering written notice of termination to the not-terminating party at least ninety (90) days prior to the effective date of any termination. Section 8. Governing Law and Venue This MOU shall be deemed to be a South Carolina contract and shall be governed as to all matters whether of validity, interpretations, obligations, performance or otherwise exclusively by the laws of the State of South Carolina, and all questions arising with respect hereto shall be determined in accordance with such laws. Regardless of where actually delivered and accepted, this MOU shall be deemed to have been delivered and accepted by the parties in the State of South Carolina. The Foundation shall comply with all federal, state, and local statues, ordinances, ad regulations now in effect or thereafter adopted, in the performance of its obligations set forth herein. Any and all suits for any claims or for any and every breach of dispute arriving out of this MOU shall be maintained in the appropriate court of competent jurisdiction in the State of South Carolina. Section 9. Mechanic’s Liens During the term of this MOU, the Foundation will promptly remove or release any mechanic’s or materialman’s lien attached to or on the subject property or any portion, by reason of any act or omission by the Foundation, its contractors, or agents in connection with the activities performed by the Foundation, and hold harmless the Town and its agents, employees, volunteers, servants, and officials from any such lien or claim of lien. This provision shall survive the termination, cancellation, or expiration of the MOU. Section 10. Severability Any provision of this MOU which is prohibited or unenforceable shall be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions thereof. Section 11. Inclusion of Recitals The above recitals are incorporated herein to the same extent as if set out verbatim. Section 12. Entire Agreement The parties agree that this writing constitutes the entire agreement of the parties and that there may be no modification to this MOU except in writing, executed by the authorized representative of the Town and the Foundation. As evidenced by their agreement to the terms and conditions set forth herein, the parties affix their authorized signatures hereto: 4 TOWN OF SUMMERVILLE SUMMERVILLE PARKS FOUNDATION By _____________________________ By _____________________________ Name _____________________________ Name _____________________________ Title _____________________________ Title _____________________________ Date __________________ Date __________________ 5  D R G R BU E G AN R O n R /W ten sio E x w ay M P ark B G N EL T K FS F A D RL SR U IR L DH O E DB L FO E VE T SA A E E L L T R S E S RTR P UPE O LDL A N DMA RKL LN N UM R C N A D UCKC IR F ISHE RR D B EAT YLN Z onin g P L P U D A nnex atio nandZ onin gtoU C-M X 2022 D isclaimer:T hismapisagrap hicrep resentationo fdataob tainedfro m vario usso urces. Allefforts A nne xatio nRe q u est hav eb eenm adetow arran eaccu tth racyo f thismap;ho w ever,th eT owno fSummervilled isclaimsall rep resentatio nan dliab ilityfortheu seo f thism ap . 0 0.1 0.2 M i C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY MAD DOG DEVELOPMENT, LLC, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND RECORDED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS #152-00-00-051, located on Flood Heirs Road and totaling approximately 3.83 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and recorded plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway(s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the properties above described and hereby annexed shall be Zoned UC-MX “Urban Corridor Mixed-Use” and be classified as UC-MX “Urban Corridor Mixed-Use” under the Zoning Ordinance of the Town of Summerville. Ratified this _______ day of ____________, 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: ______December 19, 2022_ __ FIRST READING: _____ ___________ _______ SECOND READING: ______ _____  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY AYAKO AND TERRY W. RICHBURG, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND RECORDED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS #152-01-02-007, located at 116 Flood Heirs Road and totaling approximately 13.24 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and recorded plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway(s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the properties above described and hereby annexed shall be Zoned UC-MX “Urban Corridor Mixed-Use” and be classified as UC-MX “Urban Corridor Mixed-Use” under the Zoning Ordinance of the Town of Summerville. Ratified this _______ day of ____________, 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: ______December 19, 2022_ __ FIRST READING: _____ ___________ _______ SECOND READING: ______ _____ CONCEPTUAL SITE PLAN 'D' SITE DATA ONLY Acres 17 ac (+/-) Proposed Zoning Urban Corridor Mixed-Use (UC-MX) - 55ft Max Bldg. Ht. * or Downtown Mixed-Use (D-MX) - 55ft Max Bldg. Ht. * ONLY Proposed Multi-Family 316 units Proposed Retail 27,000 sf Multi Family Parking Required (1 per unit) 316 spaces Retail Parking Required (2 per 1000 sf) 60 spaces Total Parking Required 376 spaces Multi Family Parking Provided (1.39 per unit) 442 spaces Retail Parking Provided (3 per 1000 sf) 90 spaces Total Parking Provided 532 spaces Storm Pond (+/-) 1.2 ac ONLY *Proposed Zoning to be varied by owner. **Unit count may vary with final unit mix. *** Restaurant parking = 3 per 1,000 square feet ONLY BUILDING 4 1 5 ' FL.1 FL. 2&3 ONLY L A N D S C 12K SF RETAIL 16 UNITS 3 FLOORS A P E BUILDING 1 B U F F E R FL.1 FL. 2&3 15K SF RETAIL 20 UNITS 3 FLOORS E R B U F F BUILDING 2 CLUBHOUSE A P E 36 UNITS D S C 3 FLOORS L A N 1 5 ' POOL AMENITY AREA BUILDING 3 108 UNITS POND 4 FLOORS MAIL KIOSK DOG PARK 1 5 BUILDING 4 ' L A BUILDING 5 40 N D UNITS 48 4 FLOORS UNITS S C 4 FLOORS A P E R F F E B U D N B U L A E T F F W E R WETLANDS POND BUILDING 6 48 UNITS 4 FLOORS W E T L A N D B U F F E R WETLANDS SUMMERVILLE MIXED USE SUMMERVILLE, SC PREPARED FOR: THE CREST GROUP LLC PREPARED BY: 682 Johnnie Dodds Blvd. • Suite 100 Mt. Pleasant, SC 29464 • 843.849.0200 www.thomasandhutton.com JOB NO: J-30545 DATE: 12/12/2022 DRAWN: #### SCALE: 1" = 60' REVIEWED: #### SHEET: ####  ORDINANCE To Amend the Zoning Map of the Town of Summerville BE IT ORDAINED, by the Mayor and Town Council of the Town of Summerville in Council assembled that the approximately 2.98 acres owned by 725 Central LLC located on Central Avenue and known as Dorchester TMS# 137-09-01- 057 be rezoned to the classification of N-B “Neighborhood Business” from the classification of PUD “Planned Development District” The Zoning Map of the Town of Summerville is hereby amended so as to incorporate this change. Ratified this day of , 2023. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: January 23, 2023 FIRST READING: February 9, 2023 SECOND READING: _____  N LIEL R A H C ELN A T LM ICS E T H N T LA E T A E V R LA A ENT C D NR W O T N A RM E G R ezonin gtoN -B N -B Z onin g N -R A C P U D G R-5 2023 D isclaimer:T hismapisagrap hicrep resentationo fdataob tainedfro m vario usso urces. Allefforts M F-R R ezo nin gRe q u est hav eb eenm adetow arran tth eaccu racyo f thismap;ho w ever,th eT owno fSummervilled isclaimsall rep resentatio nan dliab ilityfortheu seo f thism ap . 0 0.1 0.2 M i C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY DORCHESTER COUNTY COMMUNITY OUTREACH, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND RECORDED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS # 146-14-00-009, located off Jamison Road and totaling approximately 3.45 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and recorded plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway(s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the properties above described and hereby annexed shall be Zoned G-B “General Business” and be classified as G-B “General Business” under the Zoning Ordinance of the Town of Summerville. Ratified this _______ day of ____________, 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: ____January 23, 2023___ FIRST READING: _____ ________ _______ SECOND READING: ________ _________  JA RET TRD ERD R N S E AW PC T R U YP L LN EN A RR F AC M V L D ST NB Y N L AW TO ER LT SA S TBE N E TSP L S TA W WD R EL YS T W YN R R A D IT HR D R IC E CIR DR N E SL D IA AL G H R E MO NDD N IT R TI W JA M C AR IS H A BE M O N N D V R L ER D ERD LY R DR Z onin g G R N -5 -B A nnex atio nandZ onin gtoG -B 2023 D isclaimer:T hismapisagrap hicrep resentationo fdataob tainedfro m vario usso urces. Allefforts P U D hav eb eenm adetow arran tth eaccu racyo f thismap;ho w ever,th eT owno fSummervilled isclaimsall rep resentatio nan dliab ilityfortheu seo f thism ap . A nne xatio nRe q u est 0 0.1 0.2 M i C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere  ORDINANCE To Amend the Zoning Map of the Town of Summerville BE IT ORDAINED, by the Mayor and Town Council of the Town of Summerville in Council assembled that the approximately 0.38 acres owned by James C. and Tina J. Horne located at 629 Parkwood Drive and known as Dorchester TMS# 136-12-04-112 be rezoned to the classification of N-B “Neighborhood Business” from the classification of GR-5 “General Residential.” The Zoning Map of the Town of Summerville is hereby amended so as to incorporate this change. Ratified this day of , 2023. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: January 23, 2023 FIRST READING: February 9, 2023 SECOND READING: _____  A T LC E T LAE V ENR T A C R ODD W O RK A P Z onin G g -B G R-5 R ezonin gtoN -B 2023 D isclaimer:T hismapisagrap hicrep resentationo fdataob tainedfro m vario usso urces. Allefforts N -B hav eb eenm adetow arran tth eaccu racyo f thismap;ho w ever,th eT owno fSummervilled isclaimsall rep resentatio nan dliab ilityfortheu seo f thism ap . N -R 0 0.1 0.2 M i R ezo nin gRe q u est C oord inateS ystem :WG S1984W ebM ercato rAu xiliaryS p h ere AS OF 01/31/2023 Town of Summerville FYE 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 16,225,000.00 10,710,461.41 13,594,842.98 2,630,157.02 84% Licenses Permits and Fees 14,648,500.00 342,224.63 2,867,922.64 11,780,577.36 20% Court Fines & Fees 275,000.00 19,496.41 149,313.91 125,686.09 54% State Revenues 3,441,100.00 554,931.23 2,597,316.14 843,783.86 75% Miscellaneous Revenues 1,525,300.00 204,607.76 2,229,777.10 (704,477.10) 146% Other Financing Sources 5,374,000.00 249,900.00 1,749,300.00 3,624,700.00 33% Total Revenues 41,488,900.00 12,081,621.44 23,188,472.77 18,300,427.23 56% Expenditure Summary Municipal Court 629,550.00 40,344.05 348,982.99 280,567.01 55% Finance 757,905.00 50,093.23 427,422.49 330,482.51 56% Administration 2,737,983.00 159,859.21 1,156,615.39 1,581,367.61 42% Planning 610,166.00 39,196.15 306,453.86 303,712.14 50% Building / Inspections 813,829.00 52,854.68 437,599.48 376,229.52 54% Engineering 867,755.00 54,785.72 448,787.29 418,967.71 52% Police Dept 11,446,226.00 907,890.78 6,622,563.29 4,823,662.71 58% Fire Dept 10,913,461.00 772,899.67 5,814,835.07 5,098,625.93 53% Communication Center 1,682,950.00 114,071.69 824,250.43 858,699.57 49% Maintenance Dept 940,834.00 53,244.19 478,543.10 462,290.90 51% Street Dept 2,963,986.00 179,495.77 1,637,530.58 1,326,455.42 55% Parks & Recreation 3,122,792.00 201,420.75 1,772,512.56 1,350,279.44 57% Buildings & Grounds 2,526,900.00 595,599.90 1,868,627.24 658,272.76 74% Debt Services 1,410,000.00 375,890.00 844,036.37 565,963.63 60% Capital Expenditures 0.00 188,631.82 6,390,155.77 (6,390,155.77) Non-Departmental 64,563.00 0.00 8,519.96 56,043.04 13% Total Expenditures 41,488,900.00 3,786,277.61 29,387,435.87 12,101,464.13 71% Revenue Over / (Under) Expenditures 0.00 8,295,343.83 (6,198,963.10) 6,198,963.10 AS OF: 01/31/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 320,000.00 3,881.53 157,258.97 162,741.03 49% 100-4-0000-10-102 Real Prop Taxes 14,300,000.00 10,590,632.72 12,535,909.79 1,764,090.21 88% 100-4-0000-10-103 Vehicle Prop Taxes 1,490,000.00 115,947.16 860,602.45 629,397.55 58% 100-4-0000-10-104 Homestead Taxes 0.00 0.00 0.00 0.00 100-4-0000-10-106 Heavy Equipment Rental Tax 115,000.00 0.00 41,071.77 73,928.23 36% 16,225,000.00 10,710,461.41 13,594,842.98 2,630,157.02 84% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 360,000.00 70,878.02 240,943.52 119,056.48 67% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 0.00 1,800,000.00 0% 100-4-0000-20-210 Business Licenses 5,500,000.00 199,457.44 1,638,922.98 3,861,077.02 30% 100-4-0000-20-211 Business License Penalty 100,000.00 3,036.42 85,207.11 14,792.89 85% 100-4-0000-20-212 Business License Insurance 5,750,000.00 0.00 127,715.69 5,622,284.31 2% 100-4-0000-20-214 Telephone Licenses 90,000.00 0.00 1,104.39 88,895.61 1% 100-4-0000-20-216 Building Permits 950,000.00 57,963.75 670,534.95 279,465.05 71% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 700.00 2,496.00 4.00 100% 100-4-0000-20-218 Planning Fees 18,000.00 1,785.00 13,105.00 4,895.00 73% 100-4-0000-20-220 Tree Permit/Penalty 3,000.00 4,784.00 22,407.00 (19,407.00) 747% 100-4-0000-20-221 Stormwater Review Fees 75,000.00 3,620.00 65,486.00 9,514.00 87% 14,648,500.00 342,224.63 2,867,922.64 11,780,577.36 20% Court Fines & Fees Municipal Court Fines 275,000.00 19,496.41 149,313.91 125,686.09 54% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 450,000.00 39,813.17 293,863.88 156,136.12 65% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,600,000.00 189,357.07 1,312,264.29 287,735.71 82% 100-4-0000-30-311 Inventory Taxes 78,600.00 19,650.18 58,950.54 19,649.46 75% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 0.00 0.00 12,500.00 0% 100-4-0000-30-321 Aid To Subdivisions 1,200,000.00 298,310.81 894,932.43 305,067.57 75% 100-4-0000-30-325 Beverage Licenses 100,000.00 7,800.00 37,305.00 62,695.00 37% 3,441,100.00 554,931.23 2,597,316.14 843,783.86 75% AS OF: 01/31/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% Miscellaneous Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget PRT Grant Revenue 100-4-0000-35-326 Special Events Misc. Income 3,000.00 322.22 3,952.22 (952.22) 132% 100-4-0000-35-351 Interest Income 100,000.00 76,256.27 208,442.10 (108,442.10) 208% 100-4-0000-35-352 Sale of Assets 75,000.00 22,165.00 1,599,270.90 (1,524,270.90) 2132% 100-4-0000-35-353 Parks and Playground Fees 25,000.00 8,450.00 23,124.50 1,875.50 92% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 0.00 22,139.80 757,860.20 3% 100-4-0000-35-360 Miscellaneous Income 100,000.00 8,725.04 10,968.97 89,031.03 11% 100-4-0000-35-362 Property Rental Fees 43,800.00 11,407.07 50,922.71 (7,122.71) 116% 100-4-0000-35-363 Cellular Tower Rental Fees 97,000.00 12,246.41 63,114.76 33,885.24 65% 100-4-0000-35-364 Report Fees 15,000.00 1,449.85 10,878.24 4,121.76 73% 100-4-0000-35-365 Administrative Fees 4,000.00 0.00 3,772.40 227.60 94% 100-4-0000-35-366 False Alarm Fees 14,000.00 0.00 90.00 13,910.00 1% 100-4-0000-35-370 Gahagan Field/Concessions 9,000.00 0.00 15,347.00 (6,347.00) 171% 100-4-0000-35-371 Regular League Fees 80,000.00 42,353.00 94,283.00 (14,283.00) 118% 100-4-0000-35-375 MISC Rev-RECC 140,000.00 15,175.40 101,480.25 38,519.75 72% 100-4-0000-35-376 P&R Prepackaged Concessions 10,500.00 1,413.50 4,634.00 5,866.00 44% 100-4-0000-35-377 P&R Prepared Concessions 0.00 405.25 552.50 (552.50) 100-4-0000-35-380 Tennis Program Revenue 29,000.00 4,238.75 16,803.75 12,196.25 58% 1,525,300.00 204,607.76 2,229,777.10 (704,477.10) 146% Transfers In Local Hat 3,000,000.00 249,900.00 1,749,300.00 1,250,700.00 58% State A Tax 60,000.00 0.00 0.00 60,000.00 0% Sanitation Fund 400,000.00 0.00 0.00 400,000.00 0% Stormwater Fund 269,000.00 0.00 0.00 269,000.00 0% ARP 1,645,000.00 0.00 0.00 1,645,000.00 0% Financing Sources 0.00 0.00 0.00 0.00 5,374,000.00 249,900.00 1,749,300.00 3,624,700.00 33% Total Revenues General Fund 41,488,900.00 12,081,621.44 23,188,472.77 3,889,692.85 56% AS OF 01/31/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% January Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 2,684.92 60,419.71 212-4-4731-20-267 Fire Facilities 3,240.43 72,920.70 212-4-4731-20-239 Municipal Facilities 4,361.68 97,947.28 10,287.03 231,287.69 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commercial 4,749.94 349,832.52 212-4-4731-20-267 Municipal Facilities - Comm 2,468.82 181,670.88 7,218.76 531,503.40 Total Revenues 17,505.79 762,791.09 Res. Imp. Fee Exp. 212-5-4731-25-287 Shepard Park Expense 0.00 21,242.54 212-6-4731-13-520 Doty Park Improvements 0.00 40,319.00 212-6-4731-14-521 Rollins Equipment-Parks 0.00 111,625.00 0.00 173,186.54 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 Total Expenditures 0.00 173,186.54 Net Revenues over Expenditures 17,505.79 589,604.55 AS OF 01/31/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% January Actual Y-T-D Actual Local Hospitality Tax 214-4-4741-20-221 Local H-Tax Revenue 504,959.29 3,382,155.54 214-4-4741-35-350 Special Event Sponsor 0.00 0.00 214-4-4741-35-354 Tourism Grants 0.00 1,750.00 504,959.29 3,383,905.54 Total Expenses 450,168.44 2,929,827.13 Net Revenues over Expenses 54,790.85 454,078.41 Local Accomodations Tax Local Accomodations Tax 216-4-4712-30-315 Revenue 28,780.94 257,235.16 Total HAT Revenues 533,740.23 3,641,140.70 Budgeted Revenue 5,000,000.00 % of Budget Collected 73% AS OF 01/31/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 58.63% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,340,000.00 1,820,456.54 2,172,215.72 167,784.28 93% Expenditures 2,084,557.00 104,149.29 1,405,351.65 679,205.35 67% Revenue Over / (Under) Expenditures 255,443.00 1,716,307.25 766,864.07 (511,421.07)  CAPITAL DISCUSSION Priorities FY2023 Recommended Priorities FY2024 Department Description Requested Amt. Funding Source Description Requested Amt. PARKS & REC Replace '02 Truck/Service +Tools $70,000 Htax Replace '99 Chev. 3500 $54,000 200 Gallon Sprayer $10,000 Htax Concrete Wall Repair $100,000 Zero Turn Mower $23,000 Htax Zero Turn Mower $23,000 Trailer $15,000 Htax Parks Subtotal $118,000 Parks Subtotal $177,000 STREETS Replace '99 Debris Truck/Frontline $151,000 Impact Fees Replace '03 Debris Truck $151,000 Replace '06 Wheel Loader/Frontline $166,846 Impact Fees Replace '03 F450 $53,000 Replace '11 Debris Truck/Frontline $151,000 Impact Fees Replace '09 Wheel Loader $166,846 Streets Subtotal $468,846 Streets Subtotal $370,846 ENGINEERING Sidewalk Funding $500,000 Resurfacing Funding $750,000 Engineering Subtotal $1,250,000 STORMWATER Pipeliners $175,000 Subtotal $175,000 MAINTENANCE Automatic Transfer Switch $45,000 ARPA Auto Lift Truck $112,000 Power Vehicle Pusher $6,500 Maintenance Subtotal $45,000 Maintenance Subtotal $118,500 FIRE SCBA irpacks (4) $45,000 ARPA Rescue Truck* $1,500,000 Stat. 3&4 Radio System Upgrade $150,000 ARPA SCBA Airpack (4) $45,000 Replace '13 Tahoe $75,000 ARPA Station 2 Upgrades $20,000 Replace '14 F-250 (Move to FY24 $75K) Training Site Upgrades $40,000 Training Site Classroom Exp. $250,000 Repace '06 Engine** $1,000,000 Stat. 2 Radio System Upgrade $75,000 Replace '14 F-250 $75,000 Replace '16 Tahoe $75,000 Fire Subtotal $270,000 Fire Subtotal $3,080,000 *Rescue Truck 3 to 4 year buildout once ordered. ** Engines 2 year buildout once ordered.  CAPITAL DISCUSSION Priorities FY2023 Priorities FY2024 Department Description Amount Recommended Description Amount POLICE & Fleet Replacement (5) $335,000 HTAX Fleet Replacement $1,341,876 COMMUNICATIONS Portable Radios (14-Police & 8-Fire) $150,385 ARPA Portable Radios $351,780 In-Car Cameras (cloud license/install) $123,948 Body Worn Cameras $130,566 Tasers $66,434 Police Subtotal $485,385 Police Subtotal $2,014,604 Grand Total $1,387,231 $7,185,950 ARPA Total $465,385 Htax Total $453,000 Impact Fees $468,846 Total $1,387,231  ACTUAL BID: $20,020,600 4% OF ACTUAL BID: $800,824 ACTUAL UTILITY BID $927,575 TOWN'S ACTUAL SHARE: $248,255.44 (31% OF 800,824 MAX) ADJUSTED PRO-RATE PER ACTUAL BIDS (31%) 4% OF ACTUAL BID: $800,824 $248,255.44 ACTUAL UTILITY PORTION $679,319.56 ACTUAL DCW&S SHARE  ACTUAL BID: $20,020,600 4% OF ACTUAL BID: $800,824 ACTUAL MATERIAL BID / LABOR ESTIMATE (NON BETTERMENT AMOUNT) : $2,104,295.92 TOWN'S ACTUAL SHARE: $552,568.56 (69% of 800,824 MAX) ADJUSTED PRO-RATE PER ACTUAL BIDS (69%) 4% OF ACTUAL BID: $800,824 $552.568.56 ACTUAL SCPW PORTION COVERED BY ACT 36 $1,551,727.36 ACTUAL SUMMERVILLE CPW SHARE