Arts Commission

City of Sunnyvale Meeting Minutes - Final Arts Commission Wednesday, July 20, 2016 7:00 PM Neighborhood Room - Recreation Center, Sunnyvale Community Center, 550 E. Remington Drive, Sunnyvale, CA 94087 CALL TO ORDER Vice Chair Lawson called the meeting to order at 7:10 p.m. in the Neighborhood Room. SALUTE TO THE FLAG Vice Chair Lawson led the salute to the flag. ROLL CALL Present: 3 - Commissioner Roberta Kiphuth Vice Chair Robert Lawson Commissioner Susannah Vaughan Absent: 1 - Commissioner David Koppel Commissioner Koppel's absence is excused. Council Liaison Davis (present) Community Services Manager Trenton Hill welcomed newly appointed Commissioner Susannah Vaughan. PRESENTATION 16-0733 Recognition of Service The presentation was cancelled. ORAL COMMUNICATIONS None. CONSENT CALENDAR 1a 16-0417 Approval of Draft Minutes of February 17, 2016 City of Sunnyvale Page 1 Arts Commission Meeting Minutes - Final July 20, 2016 1b 16-0734 Approval of Draft Minutes of May 18, 2016 Commissioner Kiphuth moved, Vice Chair Lawson seconded, approval of the consent calendar as presented. The motion carried by the following vote: Yes: 2 - Commissioner Kiphuth Vice Chair Lawson No: 0 Absent: 1 - Commissioner Koppel Abstain: 1 - Commissioner Vaughan PUBLIC HEARINGS/GENERAL BUSINESS 2 16-0735 Review of Report to Council “Sister City Relationship” Sr. Management Analyst Yvette Blackford provided the Commission with a brief overview of the Report to Council regarding development of a Sister City Relationship. She noted that at their June 21 meeting, Council approved establishing a Sister City Relationship/Agreement with the City of Iizuka, Japan; funding of up to $10,000 towards increased engagement; and authorized membership in Sister Cities International. She also noted that Council directed staff to inform the Parks and Recreation and Arts Commissions of the new relationship and request their support of future initiatives regarding the relationship. Staff answered Commissioner's questions. Each year for the past three years, two to five dignitaries have traveled to Sunnyvale from Iizuka and approximately 7-10 middle school-aged children have participated in the exchange program. It is anticipated that the Sister City Relationship will be finalized in October or November 2016. Staff will follow up regarding the Iizuka government structure in an attempt to identify the Arts Commission constituent. 3 16-0736 Election of Officers Nominations were opened for Chair to the Arts Commission. No nominations were presented. Commissioner Kiphuth moved, and Commissioner Vaughan seconded, to defer election of officers to the next regularly scheduled Arts Commission meeting. The motion carried by the following vote: Yes: 3 - Commissioner Kiphuth Vice Chair Lawson Commissioner Vaughan City of Sunnyvale Page 2 Arts Commission Meeting Minutes - Final July 20, 2016 No: 0 Absent: 1 - Commissioner Koppel STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioners welcomed Commissioner Vaughan. -Staff Comments Manager Hill announced the following events: - The California Theatre Center's Summer Rep Performances are coming to an end. Tickets are still available for the remaining July performances. Season tickets are available for the Evenings of Cultural Arts 2016/17 season. New this year, season subscribers have the ability to select reserved seats for all shows. Tickets are available online or by calling the box office. -The City of Sunnyvale summer camps; including arts, pottery and musical theater, have had a very busy and successful summer. INFORMATION ONLY REPORTS/ITEMS None. ADJOURNMENT Vice Chair Lawson adjourned the meeting at 7:45 p.m. City of Sunnyvale Page 3