Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Final Parks and Recreation Commission Wednesday, July 13, 2016 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Pasqua called the meeting to order at 7:00 p.m. in the Council Chambers. SALUTE TO THE FLAG Chair Pasqua led the salute to the flag. ROLL CALL Present: 4 - Commissioner Craig Pasqua Vice Chair Ralph Kenton Chair Henry Alexander III Commissioner Robert Pochowski Absent: 1 - Commissioner Omar Din Commissioner Din's absence is excused. Council Liaison Davis (present) ORAL COMMUNICATIONS None. CONSENT CALENDAR 1 16-0724 Approve the Parks and Recreation Commission Meeting Minutes of June 8, 2016 Commissioner Alexander III moved, and Vice Chair Kenton seconded the motion to approve the Parks and Recreation Commission Minutes of June 8, 2016 as submitted. Commissioner Pochowski abstained. The motion carried by the following vote: Yes: 3 - Commissioner Pasqua Vice Chair Kenton Chair Alexander III City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Final July 13, 2016 No: 0 Absent: 1 - Commissioner Din Abstain: 1 - Commissioner Pochowski PUBLIC HEARINGS/GENERAL BUSINESS 2 16-0725 Update on California Theatre Center Agreement Superintendent Wax noted that at their June 14 meeting, Council approved the agreement between the City of Sunnyvale and California Theatre Center (CTC) for the period September 26, 2016 through May 31, 2017. The agreement allows a special rate of $74,130 to CTC for use of City Facilities. Superintendent Wax provided the Commission with an overivew of the Report to Council regarding the CTC Agreement. CTC has been a long time renter of City facilities and offers a wide array of community theater programs including their School and Family Series. Approximately 33,000 students have participated in these programs. Commissioners expressed their concerns that the agreement was presented to Council without feedback from the Commission and inquired why the agreement is for a one year term. Superintendent Wax indicated that the agreement was not presented to the Commission due to time constraints and in the future the Commission will be provided an opportunity to review agreements within their purview. CTC specifically requested a one year agreement to allow them the flexibility to evaluate their programs and services on an annual basis. 3 16-0726 Review of Report to Council “Sister City Relationship” Sr. Management Analyst Yvette Blackford provided the Commission with a brief overview of the Report to Council regarding the development of a Sister City Relationship. She noted that at their June 21 meeting, Council approved establishing a Sister City Relationship/Agreement with the City of Iizuka, Japan; funding of up to $10,000 towards increased engagement; and authorized membership in Sister Cities International. She also noted that Council directed staff to inform the Parks and Recreation and Arts Commission of the new relationship and request their support of future initiatives regarding the relationship. Commissioners provided suggestions on how to pursue the relationship during this initial year: - develop a scholarship program which would help subsidize travel costs for exchange students - live stream/recorded video of groundbreaking ceremony of Braly Park project City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Final July 13, 2016 Staff answered Commissioner's questions. Each year for the past three years, two to five dignitaries have traveled to Sunnyvale from Iizuka and approximately 7-10 middle school aged children have participated in the exchange program. Staff will follow up regarding the Iizuka government structure in an attempt to identify the Parks and Recreation Commission constituent. 4 16-0727 Election of Officers Nominations were opened for Chair to the Parks and Recreation Commission. Commissioner Alexander III nominated Vice Chair Kenton who declined the nomination. Commissioner Pochowski nominated Commissioner Alexander III who accepted the nomination. Commissioner Alexander III nominated Chair Pasqua who declined the nomination. Commissioner Alexander III nominated Commissioner Pochowski who declined the nomination. No further nominations were presented. Vote on nomination for Chair: Yes: 4 - Commissioner Pasqua Vice Chair Kenton Chair Alexander III Commissioner Pochowski No: 0 Absent: 1 - Commissioner Din Commissioner Alexander III noted that during his term as Chair he would like to focus on community outreach and exposure for the Commission. Nominations were opened for Vice Chair to the Parks and Recreation Commission. Commissioner Pochowski nominated Vice Chair Kenton who accepted the nomination. Chair Pasqua nominated Commissioner Pochowski who declined the nomination. No further nominations were presented. Vote on nomination for Vice Chair: Yes: 4 - Commissioner Pasqua Vice Chair Kenton Chair Alexander III Commissioner Pochowski No: 0 Absent: 1 - Commissioner Din City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes - Final July 13, 2016 Vice Chair Kenton noted he enjoys working with fellow Commissioners and looks forward to the coming year. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Vice Chair Kenton congratulated City staff for their work with the State of the City event. The event was successful, fun and an overall great event. Gratitude for this past year's work on the Commission was shared amongst Commissioners. -Staff Comments Superintendent Wax noted the following: - The State of the City event was held on Saturday, July 9 at the Civic Center and was a great success with a larger turnout compared to prior years. - July is Parks and Recreation Month. This year's theme, "When Our Powers Combine, We Change Lives", features The Park and Rec Brigade. The Brigade will make appearances throughout the month at numerous events. Handout provided. ADJOURNMENT Chair Pasqua adjourned the meeting at 7:52 p.m. City of Sunnyvale Page 4