Arts Commission

City of Sunnyvale Meeting Minutes - Final Arts Commission Wednesday, February 21, 2018 7:00 PM Cypress Room - Senior Center, Sunnyvale Community Center, 550 E. Remington Dr., Sunnyvale, CA 94087 CALL TO ORDER Vice Chair Vaughan call the meeting to order at 7:05 p.m. SALUTE TO THE FLAG Vice Chair Vaughan led the salute to the flag. ROLL CALL Present: 3 - Vice Chair Susannah Vaughan Commissioner Dawna Eskridge Commissioner Roberta Kiphuth Absent: 1 - Commissioner Darien Laird Commissioner Laird (excused) Council Liaison Griffith (present) City of Sunnyvale Page 1 Arts Commission Meeting Minutes - Final February 21, 2018 ORAL COMMUNICATIONS Sunnyvale art teacher, Cindi Sweet, shared her school's project idea titled, “Sunnyvale Power Box Project”. The project consists of King's Academy students painting their artwork on City owned utility boxes. Mrs. Sweet indicated the project would be a benefit to both the community and the students. The project will engage students in creating community art, recognize that their contribution and creativity matters and generate community pride. The benefits to the community include adding beauty to neighborhoods, deter graffiti on the utility boxes and creates an interesting environment for pedestrians and commuters. In addition, Mrs. Sweet provided examples of other local cities including San Jose, Campbell and Redwood City that have done this project, and believes this project will connect students with the Sunnyvale community through the creation of public art. Commissioners inquired about the ages of the students, and if the City allows painting of utility boxes. Mrs. Sweet indicated the students were high school age. Superintendent Wax stated that staff would have to collaborate with other City departments to identify City owned utility boxes. CONSENT CALENDAR 1.A 18-0193 Approve the Arts Commission Meeting Minutes of January 17, 2018 1.B 18-0194 Approve the Arts Commission Meeting Minutes of November 15, 2017 Commissioner Kiphuth moved, Commissioner Eskridge seconded, approval of the consent calendar as presented. The motion was carried by the following vote: Yes: 3 - Vice Chair Vaughan Commissioner Eskridge Commissioner Kiphuth No: 0 Absent: 1 - Commissioner Laird PUBLIC HEARINGS/GENERAL BUSINESS City of Sunnyvale Page 2 Arts Commission Meeting Minutes - Final February 21, 2018 2 18-0195 Volunteer Program Overview Community Services Coordinator, Alisha Rodrigues, provided the Commission with an overview of the Community Services Division's Volunteer Program. Staff indicated that the City has 930 active volunteers and the Community Services Division has 675 active volunteers. Overall, the Community Services Division has the largest amount of the active volunteers with 73% of the City’s volunteers. Commissioners inquired about volunteer opportunities and requirements. Staff indicated volunteer opportunities are promoted through posting on the City's website and social media, schools, newsletters and publicized at various events. Volunteers must be at least 13 years of age and provide parental consent. Volunteers over 18 years of age are required by law to be fingerprinted. Staff encouraged Commissioners to share their thoughts and ideas for promoting volunteer opportunities. Vice Chair Vaughan suggested a community ambassador team. These City ambassadors would act as a helpful presence in the community to provide information and referrals for volunteer opportunities. Commissioner Kiphuth suggested reaching out to corporations to recruit volunteers. 3 18-0197 Community Engagement Through Public Art Community Services Coordinator, Kristin Dance presented various ideas to promote community engagement through art. The ideas presented included a community scavenger hunt, Art on the Cart Contest, Public Art Photo Contest and the Mother Earth Project. Staff inquired if there was a project or idea that the Commission would like to support. Vice Chair Vaughan suggested incorporating the photo contest into the scavenger hunt. Commissioner Eskridge suggested a Sunnyvale art book to display local artists work and would like to see more cultural events and/or activities. Commissioner Kiphuth recommended the Mother Earth Project be an activity at the Hands on the Arts Festival. Vice Chair Vaughan moved, Commissioner Eskridge seconded to develop the Mother Earth project for the Hands on the Arts Festival. The motion was carried by the following vote: City of Sunnyvale Page 3 Arts Commission Meeting Minutes - Final February 21, 2018 Yes: 3 - Vice Chair Vaughan Commissioner Eskridge Commissioner Kiphuth No: 0 Absent: 1 - Commissioner Laird STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments None. -Staff Comments Superintendent of Community Services, Dan Wax, indicated that March is Youth Arts month and a proclamation will be made at the City Council meeting on March 27. He asked Vice Chair Vaughan if she would be available to participate in the proclamation. Vice Chair Vaughan indicated she is available to participate. In addition, he notified the Commission that Chair David Koppel has resigned from the Arts Commission. Due to his resignation, an election for a new chair will be held at the next Arts Commission meeting. ADJOURNMENT Vice Chair Vaughan adjourned the meeting at 8:23 p.m. City of Sunnyvale Page 4