Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Final Parks and Recreation Commission Wednesday, March 14, 2018 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Kenton called the meeting to order at 7:00 p.m. in the Council Chambers SALUTE TO THE FLAG Chair Kenton led the salute to the flag. ROLL CALL Present: 4 - Chair Ralph Kenton Vice Chair Henry Alexander III Commissioner Irene Gabashvili Commissioner Craig Pasqua Absent: 1 - Commissioner Daniel McCune Commissioner McCune (excused) Council Liaison Larsson (absent) ORAL COMMUNICATIONS CONSENT CALENDAR 1.A 18-0167 Approve the Parks and Recreation Commission Meeting Minutes of December 4, 2017 1.B 18-0177 Approve the Parks and Recreation Commission Meeting Minutes of January 17, 2018 Vice Chair Alexander III moved and Commissioner Gabashvili seconded to approve the consent calendar as presented. The motion carried by the following vote: Yes: 4 - Chair Kenton Vice Chair Alexander III Commissioner Gabashvili Commissioner Pasqua City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Final March 14, 2018 No: 0 Absent: 1 - Commissioner McCune PUBLIC HEARINGS/GENERAL BUSINESS 2 17-0544 Review and Consider Recommendation to City Council to Approve a Special Agreement between the City of Sunnyvale and the Sunnyvale Sister City Association Community Services Coordinator, Alisha Rodrigues, presented the staff report on the proposed special agreement with the City of Sunnyvale and Sunnyvale Sister City Association (SSCA). SSCA, a local non-profit organization focused on expanding the sister city relationship between Sunnyvale and Iizuka and increasing community engagement in Sunnyvale. SSCA has been a key community partner since the beginning of the relationship between the two cities in 2013. Staff answered Commissioners' questions regarding the City of Sunnyvale's current relationship with Sister City, Iizuka, Japan and the operating budget. Chair Kenton opened for public hearing, and there being no public comments, closed the public hearing. Commissioner Pasqua moved and Vice Chair Alexander III seconded to recommend to Council Alternative 1: to approve and authorize the City Manager to execute the Special Agreement with Sunnyvale Sister City Association. The motion carried by the following vote: Yes: 4 - Chair Kenton Vice Chair Alexander III Commissioner Gabashvili Commissioner Pasqua No: 0 Absent: 1 - Commissioner McCune City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Final March 14, 2018 3 18-0176 Volunteer Program Overview Community Services Coordinator, Alisha Rodrigues, provided an overview on the City of Sunnyvale's volunteer program noting that the Human Resources Department provides general oversight of all City volunteers. Ms. Rodrigues provided a presentation highlighting volunteers from the Community Services Division. In 2017, the City had 930 active volunteers city-wide with 675 of those volunteers specific to Community Services and completing over 16,000 volunteer hours. Staff also included a list of special events hosted by Community Services and mentioned how valuable volunteers are to these events. Chair Kenton expressed his appreciation for the volunteer luncheon for the Senior Center volunteers. Staff requested feedback or ideas from the commissioners on recruiting volunteers. Suggestions included: - Establishing a mentorship program - Explore company volunteer programs - Utilizing the service Volunteer Match - Establishing a community focus group - Require volunteer hours for City boards and commissions members outside of their meeting dates Superintendent Stark offered a volunteer opportunity to commissioners to assist with seed planting at the Hands on the Arts event to be held on May 19, 2018. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES NON-AGENDA ITEMS & COMMENTS -Commissioner Comments City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes - Final March 14, 2018 -Staff Comments Superintendent Stark noted the following: - Fair Oaks Park Community Input Meeting is scheduled to be held on March 21, 2018 at 6:30 p.m. at Fair Oaks Park Building - Suggestion boxes are available throughout the City for community suggestions in the naming of a new City park located at Vale. Suggestions are due April 2. Suggestions will be presented to the Parks and Recreation Commission for recommendation to City Council for a final decision. - Updated commissioners on the AMD housing project and park including the progress on the Corn Palace. INFORMATION ONLY REPORTS/ITEMS None ADJOURNMENT Chair Kenton adjourned meeting at 7:54 p.m. City of Sunnyvale Page 4