Arts Commission

City of Sunnyvale Meeting Minutes - Final Arts Commission Wednesday, December 19, 2018 7:00 PM Laurel Room - Senior Center, Sunnyvale Community Center, 550 E. Remington Dr., Sunnyvale, CA 94087 CALL TO ORDER Due to the closure of the Senior Center on 12/19/18, the meeting location was moved to the Neighborhood Room at the Recreation Center. Chair Vaughan called the meeting to order at 7:01 p.m. in the Recreation Center, Neighborhood Room. SALUTE TO THE FLAG Chair Vaughan led the salute to the flag. ROLL CALL Present: 5 - Chair Susannah Vaughan Vice Chair Dawna Eskridge Commissioner Jeremie Gluckman Commissioner Julie Rogers Commissioner Sue Serrone Commissioner Serrone arrived at 7:03 p.m. Council Liaison Hendricks (absent) ORAL COMMUNICATIONS None. CONSENT CALENDAR 1 18-1108 Approve the Arts Commission Meeting Minutes of November 14, 2018 Commissioner Rogers moved, and Vice Chair Eskridge seconded approval of the Arts Commission Minutes of November 14, 2018 as submitted. City of Sunnyvale Page 1 Arts Commission Meeting Minutes - Final December 19, 2018 Yes: 4 - Chair Vaughan Vice Chair Eskridge Commissioner Gluckman Commissioner Rogers No: 0 Absent: 1 - Commissioner Serrone PUBLIC HEARINGS/GENERAL BUSINESS 2 18-1109 Hands on the Arts Commission Project Community Services Manager, Trenton Hill, provided a brief overview of the Commission proposed projects for the 2019 Hands on the Arts event and requested the Commission select three project ideas that they would like staff to further investigate. Staff will report back findings at a future Commission meeting so that a final project may be selected. Commissioners shared their project preferences and three project ideas were selected: - digital canvas - mosaic tiles - hope flags (similar to prayer flags) Chair Vaughan opened the item for public comment, and there being no public comment, closed the item for public comment. 3 18-1110 Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials Superintendent of Community Services, Damon Sparacino, provided the Commissioners with an overview of the 2018 Code of Ethics and Conduct for Elected and Appointed Officials. Commissioner Serrone requested guidance regarding how to appropriately respond to resident inquires received outside of official commission meetings, events, etc. Superintendent Sparacino advised that commissioners may direct inquiries to City staff. He also advised that Commissioners presenting their individual opinions/positions shall explicity state to resident(s) that they do not represent their body or the City of Sunnyvale. City of Sunnyvale Page 2 Arts Commission Meeting Minutes - Final December 19, 2018 Chair Vaughan opened the item for public comment, and there being no public comment, closed the item for public comment. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES Potential Study Issues for calendar year 2020 were discussed and the following items will be added to a future meeting agenda for Commission discussion and/or action: - Economic Impact of Art in the Community - Access to Art at City Facilities NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Chair Vaughan provided an overview on the Council Subcommittee Board/Commission Bylaws meeting she attended on December 11, 2018. Chair Vaughan inquired about the green bikes she has noticed throughout the City. Staff mentioned that the City approved a 12 month pilot program with LimeBike and that information regarding the program is available on the City website. Commissioner Serrone inquired on the Master Plan for Public Art project timeline. Staff mentioned that the consultant has concluded with its work and that City staff is currently preparing a draft Master Plan for Public Art based on the consultant's recommendations and staff research. Discussion regarding a downtown Sunnyvale "Winter Wonderland" took place. -Staff Comments Community Services Manager, Trenton Hill, informed the Commission of the following: - Jackie Davison has been appointed to the position of Administrative Aide for Community Services and will serve in the role of staff support to the Commission. Jackie comes to Community Services from the City's Environmental Services Department. She has been with the City 21 years. - The Arts Commission will next meet on Wednesday, January 16. The special meeting scheduled for Wednesday, January 9 has been canceled due to a delay in the Master Plan for Public Art project. - Staff shared the "public art theme" photo contest proposal with the City of City of Sunnyvale Page 3 Arts Commission Meeting Minutes - Final December 19, 2018 Sunnyvale's Communications Office. Staff will continue to provide the Commission with updates as they become available. - In response to Commissioner Serrone's inquiry regarding rights to "The Heart of Silicon Valley" tag line, the City of Sunnyvale has a State Registered Service Mark for "The Heart of Silicon Valley". ADJOURNMENT Chair Vaughan adjourned the meeting at 8:27 p.m. City of Sunnyvale Page 4