Arts Commission

Name: Arts Commission — Sunnyvale, CA
Start: 2021-04-21
End: 2021-04-21
Location: Sunnyvale, CA

Regular Meeting

Sunnyvale, CA · April 21, 2021

Minutes

City of Sunnyvale Meeting Minutes - Final Arts Commission Wednesday, April 21, 2021 7:00 PM Telepresence Meeting: City Web Stream TELECONFERENCE NOTICE Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 10, 2020, the meeting was conducted telephonically. CALL TO ORDER Chair Eskridge called the meeting to order at 7:00 p.m. via teleconference. ROLL CALL Present: 4 - Chair Dawna Eskridge Vice Chair Sue Serrone Commissioner Susannah Vaughan Commissioner Agnes Veith Absent: 1 - Commissioner Jeremie Gluckman Commissioner Gluckman's absence is unexcused. Council Liaison Klein (Present) PRESENTATION A 21-0457 Hands on the Arts Festival (Finalize Project and Plans) Kristin Dance, Recreation Services Coordinator II, provided a presentation on the Hands on the Arts Festival. Highlights included: scope of string project, scale of art piece, registrant's interaction with the art piece, date/time of the event, and staff/commissioner schedule. Commissioners inquired and staff responded: How can Commissioners assist staff with prep? Staff are preparing 200 Hands on the Arts take-home kits that will contain materials for various projects. Commissioners can help on-site or take items home to work on. City of Sunnyvale Page 1 Arts Commission Meeting Minutes - Final April 21, 2021 Chair Eskridge opened public comment. Lucie Ramos, Sunnyvale resident, informed staff that she would be interested in volunteering and has craft materials to donate to the City. Chair Eskridge closed public comment. ORAL COMMUNICATIONS Chair Eskridge provided an announcement of Commission vacancies and application deadline. Chair Eskridge opened oral communications and there was no public testimony, closed oral communications. CONSENT CALENDAR Commissioner Veith moved and Commissioner Serrone seconded the motion to approve the consent calendar as presented. The motion carried by the following vote: Yes: 4 - Chair Eskridge Vice Chair Serrone Commissioner Vaughan Commissioner Veith No: 0 Absent: 1 - Commissioner Gluckman 1 21-0459 Approve the Arts Commission Meeting Minutes of March 17, 2021 Approve the Arts Commission Minutes of March 17, 2021 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS 2 21-0458 Public Art Project Discussion Trenton Hill, Recreation Services Manager, provided a presentation on the Public Art Project. Highlights included: public survey results for functional art projects, whimsical small-scale projects, temporary/rotating art projects, and estimated budget for each project. City of Sunnyvale Page 2 Arts Commission Meeting Minutes - Final April 21, 2021 Commissioners inquired and staff responded: Do we know how much money can be spent? The Public Art Fund currently has $500,000. Spending amount for this project is fluid, but will most likely fund one project from each category this cycle. Would unranked items be removed from future consideration? No, staff recommendation will include alternative recommendations that may include unranked items. Furthermore, unranked items will be available for voting at future ranking cycles. Chair Eskridge opened public comment. Winnie Lam, Sunnyvale resident, informed the Commission that she would like to propose a Winter arts event. Staff will work with Winnie to agendize her presentation at a future Arts Commission meeting. Chair Eskridge closed public comment. Staff conducted a voice vote and tallied Commissioner's rankings for functional art projects, whimsical small-scale projects, and temporary/rotating art projects. Staff will provide Commissioners with the ranking results at the next Arts Commission with final recommendation and estimated budget figures. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 3 21-0460 Arts Commission Proposed Study Issues, Calendar Year: 2022 Standing item. No study issues approved in previous meeting were proposed. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Sue Serrone asked if staff could provide an update on the Public Art website? Image gallery is a work in progress, but will add more as funding allows. Mayor Klein asked if residents find mistakes on the Public Art website, what would be the best way to inform staff? Patrons can email their input to City of Sunnyvale Page 3 Arts Commission Meeting Minutes - Final April 21, 2021 PublicArt@sunnyvale.ca.gov. -Staff Comments None. ADJOURNMENT Chair Eskridge adjourned the meeting at 8:13 p.m. City of Sunnyvale Page 4

Agenda

City of Sunnyvale Notice and Agenda Arts Commission Wednesday, April 21, 2021 7:00 PM Telepresence Meeting: City Web Stream Meeting Online Link: https://sunnyvale-ca-gov.zoom.us/j/96704441776 TELECONFERENCE NOTICE Because of the COVID-19 emergency and the “shelter in place” orders issued by Santa Clara County and the State of California, the meeting of the Arts Commission on April 21, 2021, will take place by teleconference, as allowed by Governor Gavin Newsom’s Executive Order N-29-20. • Watch the Arts Commission meeting at: http://youtube.com/SunnyvaleMeetings • Submit written comments to the Arts Commission up to 4 hours prior to the meeting to artscommission@sunnyvale.ca.gov or by mail to City Clerk, 603 All America Way, Sunnyvale, CA 94086. • Teleconference participation: You may provide audio public comment by connecting to the teleconference meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96704441776 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 967 0444 1776 Pursuant to the Americans with Disabilities Act (ADA) and Executive Order N-29-20, if you need special assistance to provide public comment, contact the City at least 2 hours prior to the meeting in order for the City to make reasonable alternative arrangements for you to communicate your comments. For other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADA contact: Tracey Gott may be reached at 408-730-7599 or ncs@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). City of Sunnyvale Page 1 Printed on 4/13/2021 Arts Commission Notice and Agenda April 21, 2021 CALL TO ORDER Call to Order via teleconference. ROLL CALL PRESENTATION A 21-0457 Hands on the Arts Festival (Finalize Project and Plans) ORAL COMMUNICATIONS This category provides an opportunity for members of the public to address the commission on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow commissioners to take action on an item not listed on the agenda. If you wish to address the commission, please complete a speaker card and give it to the Recording Secretary. Individuals are limited to one appearance during this section. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 1 21-0459 Approve the Arts Commission Meeting Minutes of March 17, 2021 Recommendation: Approve the Arts Commission Minutes of March 17, 2021 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. 2 21-0458 Public Art Project Discussion STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES City of Sunnyvale Page 2 Printed on 4/13/2021 Arts Commission Notice and Agenda April 21, 2021 3 21-0460 Arts Commission Proposed Study Issues, Calendar Year: 2022 NON-AGENDA ITEMS & COMMENTS -Commissioner Comments -Staff Comments ADJOURNMENT Notice to the Public: Any agenda related writings or documents distributed to members of this meeting body regarding any item on this agenda will be made available for public inspection in the originating department or can be accessed through the Office of the City Clerk located at 603 All America Way, during normal business hours and in the Council Chamber on the evening of the Arts Commission Meeting, pursuant to Government Code §54957.5. Agenda information is available by contacting Ricky Le at 408-730-7336 or rle@sunnyvale.ca.gov. Agendas and associated reports are also available on the City’s website at sunnyvale.ca.gov or at the One-Stop Desk, City Hall, 456 W. Olive Ave., Sunnyvale, CA, 72 hours before the Meeting. City of Sunnyvale Page 3 Printed on 4/13/2021

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