Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, May 19, 2014 7:00 PM Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting CALL TO ORDER The meeting was called to order at 7:01 p.m. ROLL CALL Present: 5 - Chair Jill Shanmugasundaram Vice Chair Anne Davis-East Board Member Daniel Bremond Board Member Narendra Pathak Board Member Su "Ray" Zhan PRESENTATION 14-0505 PRESENTATION - Recognition of Service Councilmember Whittum presented Boardmember Pathak with a certificate of appreciation for his service while on the Board. Boardmember Pathak thanked the City Council for allowing him to serve on the Board of Library Trustees. He also thanked Library Staff and Boardmembers for providing a great service to the community. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1 14-0506 Approval of Draft Minutes of 4/7/14 Boardmember Pathak moved, Boardmember Su seconded, approval of the consent calndar as presented. The motion carried by the following vote: City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final May 19, 2014 Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Bremond Board Member Pathak Board Member Zhan No: 0 PUBLIC COMMENTS None. PUBLIC HEARINGS/GENERAL BUSINESS 2 14-0507 Review of Fiscal Year 2014/2015 Recommended Budget Administrative Librarian Steve Sloan provided the Board with an overview of the FY 2014/15 Library recommended budget and Fee Schedule. The recommended budget includes a 2.3 percent increase to the Library operating budget. The increase will allow Library staff to work on special projects such as a branch library, provide reference services on Thursday evenings, augment the digital collections and replace some furniture. The budget also recommends the elimination of the torn, damaged or missing page fee and the lost, torn or damaged book cover/media case fee. Boardmember Bremond commended staff for doing a great job in selecting appropriate library materials with only 7.9% of the library budget allocated to the acquisition of library materials. Chair Shanmugasundaram commended staff for meeting customers demands despite a 26% staffing level decrease over the last ten years. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. Boardmember Bremond moved, Boardmember Davis-East seconded, to recommend to Council the approval of the FY 2014/15 budget as presented. The motion carried by the following vote: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Bremond Board Member Pathak Board Member Zhan No: 0 City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final May 19, 2014 3 14-0508 Branch Library Director Rosenblum provided the Board with a status update on the sale of the Raynor Facility. The lawsuit is still pending. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies closed the public hearing. NON-AGENDA ITEMS & COMMENTS -Board Member Comments Boardmember Bremond provided the Board with an overview of the National Library Week events he attended. Boardmember Pathak announced that Gujarat Day Celebration is scheduled for June 8 at 10 a.m. at the India Community Center in Milpitas. He also announced that library supporter Naranjibhai V. Patel passed away on April 23. Vice-Chair Davis-East mentioned she has been promoting the Library's Foundation Center and the upcoming June Program. Chair Shanmugasundaram provided the Board with an overview of the Author's Gala she attended on May 10 at the College of San Mateo. City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final May 19, 2014 -Staff Comments Director Rosenblum noted the following: Patrick Sweeney has been appointed to the position of Administrative Librarian and is scheduled to begin on May 27. Patrick comes to Sunnyvale from San Mateo County Library and currently serves as a Branch Manager for Millbrae. The Library is partnering with Silicon Valley Energy Watch to provide Do-It-Yourself (DIY) Home Energy Saving Toolkits that are stocked with supplies and measuring devices designed to help community members track energy and water usage. The toolkits can be reserved by going to the Library's website and typing the word "toolkit" in the catalog search box. In May, the Library brought story times and programs to North Sunnyvale. Approximately 100 children and parents have enjoyed the stories and songs that the Children's Librarians have shared. On April 26, 350 children and adults attended the 25th Annual Sunnyvale Library Storytelling Festival. The day featured a folk music concert, a craft program and an afternoon storytelling concert. An Overdrive Media Station has been installed in the library lobby. The media station is a touch screen kiosk from which patrons can browse Overdrive ebooks, audiobooks and music. INFORMATION ONLY ITEMS ADJOURNMENT The meeting was adjourned at 8:01 p.m. City of Sunnyvale Page 4