Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, September 8, 2014 7:00 PM Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:03 p.m. ROLL CALL Present: 4 - Chair Jill Shanmugasundaram Vice Chair Anne Davis-East Board Member Wing-Yin "Carey" Au Board Member Su "Ray" Zhan Absent: 1 - Board Member Daniel Bremond Board Member Bremond's absence is excused. Council Liaison Pat Meyering (absent). Board Member Su arrived at 7:07 p.m. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1 14-0859 Approval of Draft Minutes of July 7, 2014 Vice Chair Davis-East moved, Board Member Wing-Yin seconded, approval of the consent calendar as presented. The motion carried by the following vote: Yes: 3 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au No: 0 Absent: 2 - Board Member Bremond Board Member Zhan City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final September 8, 2014 PUBLIC COMMENTS None. PUBLIC HEARINGS/GENERAL BUSINESS 2 14-0860 ALA 3D Printer Presentation Director Rosenblum welcomed Librarians Wendy Silver and Rachel Collier to the meeting. Librarians Silver and Collier provided the Board with an overview of the 3D Printing program they presented at the American Library Assocation Annual Conference in July. Staff answered Board Members' questions regarding the printer. There is a two month wait list to have items printed, the printer is currently under warranty and supplies cost approximately $20-50 a roll. Director Rosenblum stated that newer libraries are creating "maker space" areas which prevents having to limit the hours that service is available. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 3 14-0861 Annual Update on Library Building Issues Administrative Librarian Steve Sloan provided the Board with an overview of Library building issues during the last fiscal year. The Library has a dedicated custodial staff seven days a week during open hours in addition to the regular night-time custodians. In the last 14 months, the Library submitted 487 work orders. Top issues included cleaning and repairing furniture/carpet, door/elevator issues and plumbing. Current facility initiatives include a shift in collections, chair replacement and Automated Materials Handling system replacement and new library construction. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 4 14-0862 Study Issues Director Rosenblum provided the Board with an overview of Study Issue LCS 15-01: Establishing a Library Impact Fee. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final September 8, 2014 5 14-0863 Update on Branch Library Director Rosenblum informed the Board that the court has issued a decision in favor of the City and Stratford Schools. The plaintiffs have 60 days to appeal. Stratford School will begin the permitting process in the near future. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. NON-AGENDA ITEMS & COMMENTS -Board Member Comments In response to Vice Chair Davis-East's question, staff indicated that the Library book baskets do have a theft detection system. -Staff Comments Director Rosenblum noted the following: In Fiscal Year 2013/14 there were 57,539 electronic books, magazines and audio books were accessed by Library patrons. This is a 23 percent increase over the previous fiscal year. The Library's online catalog was upgraded to Encore version 4.4 in July. The Library welcome brochure is now available in Spanish and Chinese. The brochure, given to new library card members, includes information about how to use the library. In order to more efficiently handle the large and growing demand for children's programming and materials, staff is working to shift collections. When completed, there will be a new open area for children's storytimes and programs, and more floor space. Staff is currently planning a Sunnyvale Library Centennial celebration. More information to follow. State of the City is scheduled for 11 a.m. on Saturday, September 13 at Seven Seas Park. INFORMATION ONLY ITEMS None. City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final September 8, 2014 ADJOURNMENT The meeting adjourned at 7:58 p.m. City of Sunnyvale Page 4