Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, November 3, 2014 7:00 PM Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:03 p.m. ROLL CALL Present: 4 - Chair Jill Shanmugasundaram Vice Chair Anne Davis-East Board Member Wing-Yin "Carey" Au Board Member Su "Ray" Zhan Absent: 1 - Board Member Daniel Bremond Board Member Bremond's absence is unexcused. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1 14-1060 Approval of Draft Minutes of October 6, 2014 Vice Chair Davis-East moved, Board Member Au seconded, approval of the consent calendar as presented. The motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Zhan No: 0 Absent: 1 - Board Member Bremond PUBLIC COMMENTS None. City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final November 3, 2014 PUBLIC HEARINGS/GENERAL BUSINESS 2 14-1061 Hoopla Presentation Administrative Librarian Patrick Sweeney provided the Board with an overview of the newly acquired service Hoopla Digital. Hoopla offers thousands of movies, television shows, music albums and audiobooks. Sunnyvale Library cardholders can download the free Hoopla Digital mobile app to begin enjoying these titles available to borrow for instant streaming or temporary downloading to their smartphones, tablets, computers and Apple TV. Customers may borrow up to six items per month. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 3 14-1062 Rank Study Issues Director Rosenblum provided the Board with an overview of Study Issue LCS 15-01: Establishing a Library Impact Fee. Director Rosenblum mentioned that the Public Hearing on Potential Study/Budget Issues will be held at the January 6, 2015 Council Meeting and the Study/Budget Issues Workshop is scheduled for January 30, 2015. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. Board Members ranked LCS 15-01 number 1. Vice Chair Davis-East moved, and Board Member Su seconded, to accept the ranking of Study Issue LCS 15-01 Establishing a Library Impact Fee. The motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Zhan No: 0 Absent: 1 - Board Member Bremond City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final November 3, 2014 4 14-1063 Community Condition Indicators Director Rosenblum provided the Board with an overview of the Library’s community condition indicators over the past ten years. Director Rosenblum commented that the total number of items per capita is the lowest in Santa Clara County. She also mentioned that circulation of children’s materials continues to increase. Chair Shanmugasundaram noted a decrease in number of library visitors this past year. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 5 14-1064 Sunnyvale Library Comparative Data Director Rosenblum provided the Board with a brief overview of the Library’s usage over the past six years. She commented on the continued increase in e-Book checkouts and that the Library has 10 fewer positions now as compared with 2005. Staff continues to do more with less. Discussion ensued regarding Sunnyvale demographics, InterLibrary Loan statistics and eBooks. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 6 14-1068 Branch/Main Library Update Director Rosenblum informed the Board that as of September 22 an appeal was filed regarding the purchase and sale of the Raynor Activity Center. She stated that at their October 28 meeting, Council approved to appropriate $400,000 to the Civic Center Modernization Capital Improvement Project, to fund consultant services associated with implementation of the Civic Center and Main Library Decision Tree. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. NON-AGENDA ITEMS & COMMENTS -Board Member Comments Vice Chair Davis-East mentioned that the Annual California Library Association (CLA) Conference is scheduled from November 7 through November 9 in Oakland, CA. She also mentioned that on November 12 a free webinar will be available regarding connecting customers to legal information. City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final November 3, 2014 -Staff Comments Director Rosenblum noted the following: Library staff members Rachel Collier, Wendy Silver, Patrick Sweeney and Lisa Rosenblum will be presenting at this year's CLA conference. On October 14 the Library hosted a presentation from the League of Women Voters of Cupertino-Sunnyvale. Speaker Susan Hough provided objective, nonpartisan explanations of the State ballot measures to a crowd of 100 voters. The first Bay Area Library 2 Library Bicycle Tour was held on October 18. More than 60 bicyclists participated in the tour of Rose Garden Library San Jose, Santa Clara City Library, Sunnyvale Public Library and Mountain View Public Library. The stop at Sunnyvale featured the Sour Mash Hug Band and cookies. The Friends of the Library held a successful book sale on September 20 through September 21, raised $7,433. This was their third highest total generated by a book sale in their history. On December 14, the Library will be celebrating its 100th anniversary. Various activities are scheduled throughout the day. There will be displays of library memorabilia, programs for children and adults, music, food and more. INFORMATION ONLY ITEMS None. ADJOURNMENT The meeting adjourned at 7:47 p.m. City of Sunnyvale Page 4