Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, March 7, 2016 7:00 PM Library Program Room, Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:00 p.m. ROLL CALL Present: 4 - Chair Jill Shanmugasundaram Vice Chair Carey Wingyin Lai Board Member Daniel Bremond Board Member Mark Isaak Absent: 1 - Board Member Erika Torres Council Liaison Glenn Hendricks (absent). Board Member Bremond moved, and Vice Chair Lai seconded, to excuse Board Member Torres' absence from the March meeting. The motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Lai Board Member Bremond Board Member Isaak No: 0 Absent: 1 - Board Member Torres ORAL COMMUNICATIONS None. CONSENT CALENDAR 1 16-0139 Approval of Draft Minutes of December 7, 2015 Vice Chair Lai moved, and Board Member Isaak seconded, approval of the consent calendar as presented. The motion carried by the following vote: City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final March 7, 2016 Yes: 3 - Chair Shanmugasundaram Vice Chair Lai Board Member Isaak No: 0 Absent: 1 - Board Member Torres Abstain: 1 - Board Member Bremond PUBLIC HEARINGS/GENERAL BUSINESS 2 16-0140 Approval of 2016 Master Work Plan Director Bojorquez supplied the Board with the work plan calendar for 2016. Chair Shanmugasundaram suggested revising the work plan calendar to reflect February scheduled items being presented at the March meeting. Additional revisions included: canceling the May 2, June 6 and November 7 meetings and scheduling special meetings on June 13 and November 14. Chair Shanmugasundaram opend the public hearing, and there being no public testimonies, closed the public hearing. Board Member Bremond moved, and Board Member Isaak seconded, approval of the 2016 work plan calendar as amended. Motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Lai Board Member Bremond Board Member Isaak No: 0 Absent: 1 - Board Member Torres 3 16-0141 Approval of Library Fee Schedule Administrative Librarian Steve Sloan provided the Board with an overview of the proposed Library Fee Schedule. Staff is proposing elimination of the $2.00 replacement library card fee. Neighboring libraries either charge less or have eliminated the fee for replacement of library cards. Removing the fee promotes library usage by removing a potential financial barrier. Staff identified there will not be a significant impact on revenues; however, to partially offset the revenue staff is also proposing to raise the collection agency fee from $8.95 to $10.00. This action may result in an estimated $300 annually. Chair Shanmugasundaram opened the public hearing, and there being no public City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final March 7, 2016 testimonies, closed the public hearing. Board member Isaak moved, and Vice Chair Lai seconded, approval of the FY 16/17 Fee Schedule as presented. The motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Lai Board Member Bremond Board Member Isaak No: 0 Absent: 1 - Board Member Torres 4 16-0142 Discussion of Day in the District Planning Efforts Director Bojorquez informed the Board that Paciific Library Partnership is coordinating the annual Day in the District event. Once the event date has been finalized, Library Administration will share the information with the Board. Board Member Bremond, Vice Chair Lai and Chair Shanmugasundaram shared their interest in attending the event. Chair Shanmugasundaram provided a brief overview of the event. The annual day brings library issues to the attention of State Representatives. On that day, librarians, along with Commissioners, Trustees, Friends and other library supporters, will deliver the library message to their Representatives. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. Chair Shanmugasundaram inquired on the status of the Civic Center Modernization Project. Director Bojorquez provided the Board with an overview on the current status. NON-AGENDA ITEMS & COMMENTS -Board Member Comments Board Member Isaak mentioned that the Friends of the Sunnyvale Library has formed a Library Foundation Subcommittee. Board Member Bremond mentioned that the annual Repair Cafe program is scheduled from noon to 4 p.m. on Sunday, April 24 in the Library Program Room. City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final March 7, 2016 He provided an overview of the event. -Staff Comments Director Bojorquez noted the following: - At their March 15 meeting, Council will consider two appeals of decision by the Planning Commission: 1) Certifying an Environmental Impact Report and 2) Denying a Use Permit to allow Stratford School at the former Raynor Activity Center. - The Library periodically reviews its policies to ensure they establish clear, current, and equitable guideline for Library usage. Several key policies are currently under review, covering topics such as public conduct, photography, and service animals. Library staff expect to bring these policies to the Board for review in the near future. - The Fiction Room, once a quiet study area, has been refurbished with furniture that is functional and flexible for meetings, small Library programs and collaborative projects. The new tables can be easily moved and configured in any number of ways. New sitting and casual reading areas have been created with comfortable and brightly colored chairs. - The Sunnyvale Public Library's Career Online High School program provides adults with a unique educational opportunity to earn an accredited high school diploma and career certificate online for free. A limited number of scholarships to Sunnyvale adult learners are being offered. - Board Members are encouraged to attend the Sunnyvale Public Library’s 27th Annual Storytelling Festival on Saturday, April 9. The Young Voices in Storytelling will be performing at the festival. - Community Services Youth and Family Resources will host their Third Annual Child Care Fair on Saturday, March 12, from 11 a.m. - 2 p.m. in the Library Program Room. - Community Services staff held their annual Summer Camp Fair on Saturday, February 28 and generated approximately $18,000 in summer camp registrations. - Articles were distributed. INFORMATION ONLY ITEMS None. ADJOURNMENT The meeting was adjourned at 7:45 p.m. City of Sunnyvale Page 4